Introduction


To provide the business with a Non Trade processing service including all the required accounting, administrative policies, procedures and processes to ensure the effective recording of all purchasing transactions relating to non-trade suppliers of goods and services, locally in an integrated, controlled and cost effective manner in a shared services environment.


Job description


Continuous improvement through the implementation of effective  financial processes and internal  controls relating to Non Trade Purchases processing
Effective transactional processing of non-trade purchase orders.  This will include:
Ensuring adherence to supplier account master data payment terms for all non-trade vendor transactions
Ensuring timeous closure of invalid/expired open purchase orders to facilitate the release of encumbrances in the correct budget period
Establish the cause of invoice holds and ensure these invoices are timeously resolved for payment and in line with best practices
Ensure effective non-trade transactional compliance to supplier account master data attributes
Effective maintenance of system integrity of non trade supplier master data, including adherence to payment terms, catalogues and PO Matching options
Ensuring that the purchasing sub ledger month end closing process is completed accurately and timeously
Accountability for the reconciliation of relevant General Ledger accounts in accordance with IFRS and Woolworths financial principles
Effective overall understanding of the technical processes relating to non-trade Purchase Order administration to facilitate resolution of breakdowns in systems integration.
Effective transactional testing of enhancements to the non-trade administration processes, including implementation and change management.
Effective Operational Reporting in line with best practice.  This will include weekly and monthly reports of KPI’s.
Effective Risk Management in non-trade purchasing administration
Compliance with best practice internal controls and accounting practices
Ensure adherence to SLA with key stakeholders / customers.
Provide input into the optimal organizational structures for non-trade administration
Develop and lead the non-trade administration team and provide day-to-day management, feedback and coaching to enhance performance.


Minimum requirements


Able to implement business processes and draft documentation in the non-trade administration space
Able to draft concise performance reports
Able to influence BU management with regard to process compliance and risk management
Able to effectively use financial reporting systems and financial systems (e.g. Excel and Oracle)
Able to implement financial processes in a large organization
Able to use large, complex, integrated IT systems to process large volumes of financial transactions
Strong management and leadership skill
Able to identify basic legal and VAT risk areas around transactions


Behavioural Skills:


Personal Effectiveness
Passion for the brand and customers
Thinking strategically and commercially
Leading Transformation
Connecting people
Delivering high performance
Having a merchant mindset
Making insightful business decisions
Driving quality
Planning and organising


Job Requirements:


Bachelor’s degree, National Diploma or equivalent
Sound understanding of accounting processes including encumbrance accounting
3 - 4 years management experience in a financial environment