Responsibilities
Primary Duties and Responsibilities

The Fellowship Programme Associate is a member of the organization Fellowship Programme. They will report to the Fellowship Programme Lead (direct Lead) with a dotted line of reporting to the Director of Programmes (DoP).
The Fellowship Programme Associate’s responsibilities fall into six main areas. These tasks listed are representative, and other duties may also be assigned.

Programme Management

Support the Director of Programmes and Fellowship Programme Lead in planning yearly Fellowship activities and keeping the programme calendar updated.
Assist the Fellowship Programme Lead in the recruitment, review and onboarding of candidates for the Fellowship programme.
Assist the Fellowship Programme Lead and Director of Programmes in managing the relationship between the Fellowship team and Fellows and support with communication between both.
Work with the Fellowship Programme Lead to prepare information packages for the Fellowship programmes, and send materials to programme participants and external audiences in a timely manner.
Work alongside the Fellowship Programme Lead to streamline information management for the Fellowship programmes.
Work with the Fellowship Programme Lead to create Standard Operating Procedures (SOPs) and workflow documents for all Fellowship activities.
Provide year-round support for all aspects of the administration of the Fellowship, Alumni and Mentorship programmes
Manage and maintain the Fellows records
Work with the Fellowship Programme Lead to coordinate work activities, meet deadlines, and provide support where needed

Training & Development

Assist the Fellowship Programme Lead, Director of Programmes and other external training consultants in the management and delivery of the training & development courses.
Assist the Fellowship Programme Lead in the planning and execution of online and in-person events for the Fellowship’s training and professional development courses.
Manage and maintain the opportunities database and report to the Fellowship on this regularly.
Work with the Fellowship Programme Lead and Director of Programmes (DoP) to identify organisations to partner with for capacity building and training opportunities

Mentorship Programme

Support in planning yearly mentorship activities and keeping the mentorship programme calendar updated
Assist in the planning and execution of online and in-person events for the Mentorship programme
Assist in the recruitment and onboarding of Mentors for the Mentorship programme
Support in maintaining communication between Fellows and Mentors
Support the in day-to-day management of the mentorship programme

Grant Management

Assist the Fellowship Programme Lead in the recruitment, review and onboarding of Fellows Fund applications every cycle.
Support the Fellowship Programme Lead to manage Fellows Fund grants cycles including preparation of PRFs, collection of receipts, auditing of budgets and review of final reports.

Alumni Programme

Support in planning yearly activities and keeping the programme calendar updated
Assist in the planning and execution of online and in-person events for the Alumni programme
Assist in maintaining communication between the institute and alumni

Monitoring, Evaluation and Learning

Support the MEL Lead in monitoring and evaluating the progress of the Fellowship
Programme and its components by disseminating surveys, managing feedback responses and writing progress reports
Support the MEL Lead in monitoring and evaluating processes by updating programme trackers and contact databases

Qualifications

A bachelor’s degree in a social science or STEM field is required
2-5 years of experience working in a substantially similar professional environment, such as a non-profit, consultancy, or think tank, including direct experience in operations and project management roles
Strong verbal and written communication skills in English, with Kiswahili or other local language proficiency preferred
Attention to detail and strong organisational, analytical, and critical thinking skills
Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
An interest in continual learning and professional growth
Commitment to the Institute’s mission and values