*The Office Assistant shall provide support to managers and employees, assisting in daily office needs and managing the company’s general administrative activities which include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
*Cleaning the office and its environment, keeping the office neat and tidy
Duties/Responsibilities

*Handles visitors – receives and directs visitors and clients
Handles general clerical duties including photocopying, fax and mailing
Archives/Files – maintains electronic and hard copy filing system
Retrieves documents from filing system
Handles requests for information and data in conjunction with HR Officer
Resolves administrative problems and inquiries
Prepares written responses to routine inquiries
Prepares documents including correspondence, reports, drafts, memos and emails
Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors
Prepares agendas for meetings and other meeting schedules
Records, compiles, transcribes and distributes minutes of meetings
Opens, sorts and distributes incoming correspondence
Maintains office supply inventories
Coordinates the maintenance of office equipment
Coordinates and maintains records for staff, telephones, parking and petty cash
Experience & Qualifications

Good SSCE certificate, OND (any discipline), previous experience as a Secretary or Office Assistant is an added advantage.
Must be able to work late hours and odd times.
Must be good able to multitask
Preferably under the age of 30 years with a minimum of 1 year work experience

Job Attribute Required Skills:

Excellent knowledge of Computer and Internet savvy
Excellent Communication skills both written and verbal
Good interpersonal skills and customer service oriented
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Strong organizational skills including planning and prioritizing
Good information gathering and monitoring
Strong problem assessment and problem-solving skills
Good knowledge of principles and practices of basic office management