Qualifications


Postgraduate Diploma


For appointment to this position, a candidate must have:


A cumulative number of seven (7) years or more at DPP 8;
A Bachelor’s degree in Records Management /Information Science or its equivalent qualification from a recognized institution;
Postgraduate qualification in Records Management or Information Science or its equivalent qualification from a recognized institution;
Membership of Kenya Association of Records Managers and Archivists (KARMA) or any other relevant professional association and in good standing;
Senior Management Course Certificate lasting not less than four (4) weeks;
Shown merit and ability as reflected in work performance and results; and
Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty and Accountability.


 Duties & Responsibilities

An officer at this level will be responsible to the Assistant Director, Records Management in performing the Records Management function. Specifically, duties and responsibilities will include:


Participating in developing records retention and disposal schedules;
Participating in establishment of metadata requirements for archival of e-records;
Controlling opening of new files in line with the ODPP policies and procedures on records management;
Participating in the recommendation and implementation of initiatives that enhance security, safety and integrity of records in the registry;
Identifying and recommending solutions to operational challenges that affect efficiency in the delivery of service;
Participating in the preparation of the divisional budget;
Supervising maintenance of proper records inventory;
Implementing work plans for the division;
Formulating work plans for the division; and
Participating in the transformation of organization records management activities.