The Project Finance Officer shall be responsible for initiating the payment process.  His/her duty shall be to receive supporting documents for payments including Memos, Activity Concept Notes, Supplier Invoices, Supplier Statements for  Replenishment, and similar items. The job holder will also write payment requisitions  and payment vouchers; Initiate online payments and also post the approved payments  into the Quickbooks; ensuring compliance with organization and donor requirements.

Receiving approved Memos, Concept notes and invoices from project staffs, and review all the payment requests for eligibility and allocability before processing.
Update variance analysis schedule to avoid overspending and underspending of charged budget lines. In case of intentions to overspend, authorization MUST be  sought prior to payment processing, with genuine reasons.
Write payment vouchers and Requisitions, attaching supporting documents on payment requisitions. These should be submitted to Finance Manager for review  and on time.
Uploading all reviewed project payments immediately into the online payment system, and/ or writing a Cheque. All payment advances MUST be booked into  the QuickBooks immediately.
Ensure project payroll management, including staff scheme contributions and payment of statutory deductions, is carried out with proficiency, approved and  processed in a timely manner.
Filling of project accountabilities for easy retrieval and maintaining the records in well-marked book shelves in the accounts department.
Maintaining the project asset register, with regular verified hard copies printed and filed for reference.
Supporting the Finance Manager during preparation of –and the Audit processes; including in responding to audit quarries and other financial reports reviews raised  by donors or donor representatives or the Board of Directors.
Providing pro-active advice to management to ensure optimal adherence to procurement and finance management procedures and policies.
Carrying out any other lawful duty allocated by a supervisor.