Brief Description        


The candidate will implement and maintain cost effective procurement requirements for the Kenya Airways Group of companies to achieve a safe, sustainable and reliable Supply Chain and increase shareholder value and organizations profit.


Detailed Description        

Principal Accountabilities (Responsibility)

Buying/Sourcing


Balance daily sales returns and raise cash receipts and bank daily sales in compliance with
Ensure 100% compliance on e-sourcing tool to execute sourcing activities
Manage end to end purchase to pay process
Review PDI and confirm need before processing the PO. Align with user on need and budgetary allocation/availability
Process PO within approved TAT 12 hours for stock items, 72 hours for non-stock item to ensure 100% delivery to the business.
Expedite on released orders as per delivery schedule. Ensure supplier adheres to quality, compliance and invoice accuracy.
Analyses supplier performance and use discretion to decide which supplier delivers best value to fulfil user needs
Participates in supplier engagement and development work in achieving delivery of consistent Quality within specifications.
Maintain Supplier Procurement trends to offer visibility of volume/value growth position.
Manage project financials ensuring value for external relationships and driving efficiencies in every approach.
Adhere to KQ Procurement buying policies & procedures in all sourcing undertaking.
Perform periodic spend analysis and market research.
Organizational Goals
100% system usage on all sourcing activities
Drive supply optimization and harmonization initiatives.


Suppliers Management


Supplier engagement, relationship management and KPI Accountability.
Prepare reports on supplier performance to ensure timely deliveries and quality assurance.
Organize and facilitate periodic meetings with key stakeholders to review supplier performance & strategies to improve the same.
Enable and exploit supplier innovation to deliver competitive advantage and cost reduction.
Manage day to day relationship with the supplier.


Contract Management


Evaluation of supplier performance against specified performance indicators and SLA’s to ensure adherence to key contract milestones.


Reporting


Provide monthly reports on procurement KPI’s against internal user targets to ensure alignment.
Provide supplier performance reports for monitoring and evaluation.


Savings


Deliver saving through ensuring pricing on PO matches the contracted rates to support the business financial objectives.
Ensure all sourcing is within allocated budget allocations.


Job Requirements        

Qualification (Minimum)  


Business or relevant degree in Supplies Management or equivalent from recognised institution.
Understanding of INCO TERMS.
Good grasp of Supply Chain
Familiar with Supply chain software to help procurement record transactions, manage supplier information.
Familiar with Inventory management systems to understand impact of inventory tracking and ordering processes and with various software used to manage inventory.
Adept at using Microsoft Office applications – from Microsoft Word, used to create correspondence and reports, to Excel, used for producing spreadsheets on supply costs and comparisons.
Knowledge of tender procedures.
2 years relevant experience.


Additional Details        

Other Skills


Must have great communication skills.
Negotiation skills.
Analytical skills.
Track record of Integrity and ability to commit to driving compliance and accepting responsibilities of New SC values.