What will you do?


The Executive Assistant will provide high-level secretarial, administrative, and organizational support to EXCO members, ensuring efficiency in daily operations. This role requires exceptional discretion, professionalism, and the ability to manage multiple priorities in a dynamic environment.


Key outcomes

The following outcomes will be expected from the Executive Assistant:  

Executive Support:


Provide confidential secretarial and administrative assistance to EXCO members.
Manage correspondence, communications, and information flow on behalf of executives.


Diary & Travel Management:


Efficiently coordinate and manage executive schedules, including appointments and meetings.
Arrange local and international travel, including flights, accommodations, and itineraries.


Meeting Coordination & Documentation:


Schedule and organize meetings, presentations, functions, and conferences.
Coordinate board meetings, including compiling and distributing board packs.
Prepare reports, including the Chief Executive report.
Accurately record and distribute meeting minutes.


Administration & Office Management:


Handle incoming client queries, redirecting or resolving them as required.
Manage invoice processing and payments.
Oversee email, document management, and general office administration.
Ensure efficient telephone and task-specific administrative support.


Stakeholder & Client Liaison:


Serve as the primary point of contact between EXCO members and internal/external stakeholders.
Build and maintain strong professional relationships.


Ad Hoc Tasks:


Assist with finance-related administrative tasks.
Support various projects and initiatives as required.


What will make you successful in this role?

Qualifications and experience


Matric / Grade 12
A Secretarial Diploma or similar qualification 
Minimum of 5 years in a Personal Assistant capacity at Executive Management level in the Financial Services environment
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Internet)