Key Duties and Responsibilities:

Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff.
Maintain and update employee records, contracts, leave schedules, and performance management systems.
Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures.
Coordinate staff welfare initiatives, team-building activities, and internal communication efforts.
Support the implementation of training and capacity-building plans for staff development.
Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory.
Manage office schedules, meeting arrangements, and travel logistics for staff and consultants.
Ensure a clean, safe, and organized working environment.
Maintain proper filing systems (both physical and electronic) for administrative documents.
Lead the procurement process in line with SWRW’s procurement policy and donor requirements.
Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts.
Maintain accurate records of purchases, assets, and supplier databases.
Monitor stock levels and manage reordering processes to ensure timely availability of goods and services.
Conduct regular audits of inventory, assets, and equipment, develop and monitor an asset register
Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines.
Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management.
Support internal and external audits by providing required documentation and clarifications.
Liaise with external service providers including but not limited to insurers, landlords, IT support, suppliers, to ensure quality service delivery.
Collaborate with finance, program, and MEAL teams to support efficient project implementation.
Serve as a point of contact for general administrative and HR-related inquiries from staff.