Under the direction of the Director of Finance & Operations, the Operations Officer will:

Provide programmatic, financial and administrative operations support
In liaison with the Procurement and Finance teams, review and maintain service contracts and agreements and make recommendations for changes, as needed.
Track and review invoices and statements from vendors to facilitate payment for various services
Manage travel arrangements for staff and collaborators and coordinate related logistics in line with the travel policy
Maintain good working relations with partners, staff and service providers
Liaise with the relevant government offices for permits and licenses
Facilitate insurance claims and support renewal of insurance
Maintain motors vehicles and motorcycles inventory and liaise with the Transport Team for inspections and logbook issues
Maintain website as needed
Work with the Operations Team to improve efficiency and responsiveness
Responsible for facilities management, ensuring premises are clean, in good repair and safety and security procedures are in place and complied with.
Maintain inventory of all items and materials stored in the office or in storage
Bank agent and petty cash custodian
Any other duties as may be assigned

Procurement

Maintain and update the asset register and ensure that all equipment is tagged and regularly maintained, and issuance records current
Assist in the procurement of goods and services as per policy

Human Resources

Support on-boarding processes
Supervise staff, as assigned
Support staff welfare activities

The position requires a one-year commitment, with the potential for extension at the end of the period, subject to funding availability.
Minimum Requirements:

Bachelor’s degree
Minimum of five years relevant work experience in project management and operations
Proficiency in Word, Excel and PowerPoint
Fluency in written and verbal English
Experience with US government regulations and procedures will be an added advantage.

Other Desired Skills/ Qualities

Strong planning, organization and management skills
Ability to coordinate multiple events
Strong interpersonal and communication skills
Demonstrated ability to perform duties responsibly under minimum or no supervision