Basic Salary: Kshs 27,346 (Minimum) –Kshs 49,060 (Maximum)

Duties and Responsibilities

The job entails the following:


Taking oral dictation;
Using e-office to research and process data;
Operating office equipment;
Attending to visitors/clients;
Handling telephone calls;
Booking rooms and conference facilities;
Handling customer inquiries and complaints;
Ensuring security of office records, equipment and documents, including classified materials;
Ensuring security, integrity and confidentiality of data;
Updating an up to date filing system in the office;
Preparing responses to routine correspondence; and.
Managing office protocol and etiquette.


Requirements for appointments

For appointment to this grade, a candidate must have: -


Satisfactorily served as Assistant Office Administrator III, Grade NCPD 9, or an equivalent position in a comparable organization for a minimum of three years;
Diploma in Secretarial Studies from the Kenya National Examinations Council;
Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects;

Shorthand III (minimum 110 w.p.m.);
Typewriting III (50 w.p.m.)/Certificate in Computerized Document Processing III;
Business English III/Communications II;
Commerce II;
Office Practice II;
Secretarial Duties II; and
Office Management III/Office Administration and Management III;


 Proficiency in Computer application; and
 Fulfilled the provisions of Chapter Six of the Constitution