THE PURPOSE OF THE PROJECT AND OFFICE ASSISTANT ROLE IS TO:

THE MAIN RESPONSIBILITY WILL BE:


Managing administrative activities for the legal entity.
Manage Travel arrangements for the legal entity nationally and internationally – flights/hotel bookings/visa
Liaising with project team on a regular basis to obtain various information for the PM as needed by the Management Committee Members
Coordination of meetings and Customer engagements etc.
Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact.
Support with compiling reports for Project reviews or management meetings as required
Support with general administration to leadership members i.e. Concur, Ariba, Inspire, Sage, ERP systems to support activities.
Support with coordination of employee related/site related/company related meeting and associated presentations.
Minute taking for various meetings as required.
Provide support in compiling PowerPoint presentations
Main coordinator for company related events and communications
Adhoc support to project teams and departments as and when required.
Manage expenses sheets in the e-tools
Diary management of the MD
Email management: where appropriate responding on Managing Director’s behalf / handling
telephone calls
Lead mini-Projects.
General Office management and coordination. i.e. Office supplies, office up keep, cleaning management, office improvements
Serve as receptionist receiving visitors, room allocations, visitor management, front office management.
Provide support during meetings, including preparation of agendas, room bookings, equipment, refreshments, etc 
Provide the necessary support to new comers in the team


THE PREFERRED CANDIDATE WILL MEET THE FOLLOWING REQUIREMENTS: 


Business Administration Diploma or related
Minimum 5 years working experience as office manager / team assistance / business administration.
Experience with admin support to senior management
ERP – SAP experience will be an advantage
Advanced MS office Skills (word, excel, PowerPoint, Outlook) 
Travel booking and coordination experience
Meeting coordination, attendance, minute taking experience.


The ideal candidate will have the following competencies


Strong interpersonal skills (leadership, communication, ability to convince)
Adapting to ALSTOM culture; AGILE; INCLUSIVE & RESPONSIBLE.
Flexible and the ability to multi task
Solid Communication skills
Team player and collaborator
Ability to work independently and virtually
Ability to travel
Results oriented
Rigorous and structured
International mindset
Independent worker
Attention to detail