Department:

Business Development / Procurement & Compliance

Reporting To:

Group Head of Business Development / Managing Director

Job Purpose:

To support the Homes Universal group and its subsidiaries (Villa Care Ltd, Homefix Ltd, Homes Kenya Ltd, Security 24 Ltd, Sigimo Enterprises, etc.) in identifying, preparing, compiling, and submitting high-quality tender applications. The role ensures compliance with all tender requirements, maintains a repository of tender documents, and enhances the company’s competitiveness to secure and win business opportunities.

Key Duties and Responsibilities:


Tender Sourcing & Monitoring


Continuously scan public and private portals, newspapers, and procurement sites for relevant tenders.
Track and update the tender register with deadlines, submission requirements, and responsible departments.


Tender Documentation & Preparation

Prepare, compile, and proofread tender documents in line with client requirements and internal policies.
Coordinate with various departments (Finance, Technical, HR, Legal) to gather mandatory documentation (PIN, Tax Compliance, OSHA, NCA, CR12, etc.).
Prepare company profiles, capability statements, and technical write-ups as needed for each tender.


Compliance & Administration

Ensure all tender submissions meet statutory and regulatory requirements.
Maintain up-to-date compliance documents for all subsidiaries.
Track expiry dates of critical certifications and licenses.


Tender Submission & Follow-Up

Arrange and oversee timely submission of tender bids (manual or electronic).
Record all submissions, acknowledgments, and feedback from procuring entities.
Follow up on tender evaluations, clarifications, and results.


Database & Reporting

Maintain a comprehensive tender tracker and dashboard.
Generate weekly and monthly reports showing tenders sourced, submitted, won, lost, and pending.
Analyze reasons for lost tenders to improve future competitiveness.


Coordination & Communication

Liaise with clients, consultants, and suppliers to obtain required documentation.
Support the business development team in proposal writing and presentation preparation.


Performance & Value Addition

Contribute to increasing the tender win ratio through high-quality, compliant submissions.
Recommend improvements in bid processes, templates, and document management.




Qualifications and Education:


Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Commerce, or Project Management.
Professional certification such as CIPS, KISM, or IFPSM is an added advantage.
Additional training in Public Procurement and Asset Disposal Act (PPADA) or eProcurement systems (IFMIS, KPLC, NCA, etc.) preferred.


Skills and Competencies:


Strong understanding of tendering procedures (public and private sector).
Excellent organizational and documentation skills.
Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
Ability to interpret technical and financial bid requirements.
Strong attention to detail, accuracy, and compliance.
Excellent written and verbal communication skills.
Ability to multitask and meet tight deadlines.
Team player with strong interpersonal skills.


Experience:


Minimum 3–4 years of experience in tender administration, procurement, or business development.
Demonstrated track record of successful tender submissions in construction, real estate, security, or service sectors.
Experience in dealing with large corporates, parastatals, or government agencies is an added advantage.


Training Requirements:


Training on Public Procurement Regulations and PPRA compliance frameworks.
eProcurement portals (IFMIS, KPLC, KAA, NCA, County Governments).
Bid preparation and evaluation techniques.
Document control and digital archiving systems.
Corporate governance and ethics in procurement.


Knowledge and Expertise:


Deep knowledge of tendering laws, public procurement processes, and bid evaluation criteria.
Understanding of Homes Universal’s subsidiaries’ service offerings to tailor proposals appropriately.
Familiarity with technical and financial bid documentation standards.
Knowledge of business registration, compliance, and certification renewal processes.
Expertise in proposal formatting, submission tracking, and compliance validation.


Expected Outputs:


Weekly tender opportunities summary.
Updated tender compliance file for all subsidiaries.
Accurate and timely tender submissions.
Monthly performance report showing tenders sourced, submitted, won, and pending.
Improved tender success and participation rates.