Participates in formulating plans and strategies for procurement.
Liaises with other branches and departments to identify their procurement needs for the coming accounting period and compiles a master procurement list for the entire organization.
Prepares tender documents and manages the tendering process within the established guidelines and procedures.
Prepares tender papers for the approval of the Head of Finance & Administration before submission to the contracts committee.
Develops and/or maintains specifications of the various goods to be procured and where he obtains samples, he keeps those samples and ensures that goods supplied match with the samples given earlier.
Evaluates bids for high value and/or specialized procurements and disposals and receives tender or bid documents and prepares for evaluation by the tender/procurement committee.
Coordinate the preparation of monthly and quarterly procurement reports and submit them to the Head of Finance & Administration.
Implements the decisions of the Procurement/Contracts Committee. Prepares, administers and issues approved contracts
Liaises with suppliers, service providers and other stakeholders to ensure timely delivery of goods and services
Ensures accurate maintenance and safe storage of records for all procurement activities and enforces adherence to procurement regulations and guidelines.
Carry out monthly stock-take exercise. This is mainly to identify the stock levels to avoid stock outs and obsolete stationery. Ensure the system Stock levels balance with physical stock levels.
Performs any other duties as may be assigned from time to time by the Head of Finance and Administration.
Coordinate Support for maintenance of Bank’s equipment including generators, AC’s, electricals, fire protection and detection systems among others
Coordination with key departments to ensure smooth running of Exim Bank business in relation to Procurement and Administration related issues.
Provide property-related operational support and infrastructure requirements for branches as well as Head Office.
Monitor efficient implementation of property related projects and contracts and coordinate courier services and administration support.
Any other job as may be delegated or assigned by management from time to time.