Duties and responsibilities


Manage day  to day office operations, including answering phones, greeting visitors, and handling inquiries.
Maintain and organize files, both physical and digital, ensuring all documents are up-to-date and accessible.
Prepare and distribute internal and external correspondence, reports, and presentations.
Serve as the first point of contact for clients, providing information about services.
Assist in the onboarding process for new clients, ensuring all necessary documentation is completed.
Order and maintain office supplies and equipment, ensuring the office is well-stocked and organized.
Assist with invoicing, payment processing, and tracking expenses.
Maintain accurate financial records and prepare reports for management as needed.
Support the planning and organizational events, including logistics, materials, and communications.
Maintain databases and client management systems, ensuring data accuracy and confidentiality.
Participate in team meetings, taking minutes and following up on action items.


Qualifications


Bachelors degree in business administration or a related field
At least 2 years administrative experience
Customer service experience
Microsoft office proficiency
Strong communication and organizational skills