Job Purpose:
Responsible for administration, reporting and coordinating of the department’s operations.
Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks

Offer support through follow up on the Departmental/Unit’s Performance Contract and Work Plan
Collate reports and presentations for review.
Maintain and update division’s training records.
Facilitate implementation of the Annual Procurement Plan
Liaising with procurement and finance for divisional needs
Facilitate logistical planning by processing staff requests for per diem/air ticket
Facilitate replenishment of office supplies by raising stationery on SAP platform.
Facilitate provision of workstations, computers and other working tools for staff.
Facilitate distribution of stationery and office supplies to sections/staff.
Facilitate smooth running of meetings by securing venues, organizing for meals and refreshments, ensuring equipment are in good working condition etc.
Ensure all office equipment are in good working conditions

Job Dimensions:
Financial Responsibility

Office Imprest

Responsibility for Physical Assets

Computers
Office equipment

Decision Making / Job Influence

Makes decision using standard operational procedures.

Working Conditions

Office setting

Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications

Business Related Bachelor’s degree from a recognized University.

Professional Qualifications / Membership to professional bodies.

Qualification in the areas of administration/reporting/procurement is an added advantage.

Previous relevant work experience required

At least one (1) years’ working experience.

Functional Skills, Behavioral Competencies/Attributes:

Open minded and flexible in thought and tactics.
Self- motivated.
Attentive to details.
Excellent interpersonal and communication skills.
Demonstrated high level of integrity