REF NO. VMD 08/2025 Scale: VMD 6

Basic Salary: Ksh 59,500 X 4,500-93,500 X 6,000-99,500

Terms of Service: Permanent and Pensionable

Qualifications and Requirements:

For appointment to this grade a candidate must have:


Bachelor’s Degree in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
Proficiency in computer applications; and
Fulfil the requirements of Chapter Six (6) of the Constitution.


Responsibilities:

Duties and responsibilities entail; -


Preparing indexes, classified descriptive lists, location guides and inventory lists;
Coordinating the receiving, sorting, opening and dispatching of mails or related registers;
Ensuring security of information, documents, files and office equipment;
Coordinating maintenance of files, records and registry;
Initiating appraisal and disposal of files and documents;
Advising on care, preservation and control of records;
Developing and updating file index;
Receiving and filing of records and information;
Making data entries;
Storing and retrieving records and information;
Tracking of files and documents;
Indexing, profiling and distribution of memos;
Circulating of files and documents;
Receiving, filing, retrieving and dispatching of records and information;
Creating and maintaining databases for control and retrieval of records;
Ensuring pending correspondence and bring-ups are checked and appropriate action is taken;
Appraising and disposing files and documents in liaison with National Archives and r) Documentation Services; and
Ensuring proper storage, custody and preservation of archives. 


Competencies and Skills


Report writing
Communication.
Presentation