VACANCY NO: 2/02/2023
Duties and responsibilities:

Typing standard letters and composing the content of letters on routine matters as directed by the Administrative Assistant or the Programme Coordinator;
Combining material from several sources to produce word-processed reports in an established format using some discretion in final presentation;
Screening telephone calls, answering routine questions, taking accurate messages and referring the caller to an appropriate alternative source;
Receiving visitors and may be required to establish their requirements and check the availability of the required staff member where no appointment has been made;
Maintaining the diary, arranging appointments, meetings, travel and accommodation as specified by the Administrative Assistant or Programme Coordinator;
Undertake routine administrative duties as delegated by the Administrative Assistant or Programme Coordinator;
Maintaining strict confidentiality in all duties and establishing reliable filing and record systems;
Maintain a full understanding of the functionality of PC word processing software and excel; and
Any other official duty as may be assigned by the Administrative Assistant or Programme Coordinator.

Qualifications and other requirements:
Minimum Requirements:

A mean grade C- with a minimum grade C- in English or equivalent;
Must have Higher National Diploma or equivalent in secretarial management;
Appropriate secretarial training;
Should have a certificate in computer applications (MS Word, Excel, E-mail, PowerPoint, Access etc.);
At least five (5) years’ work experience in a busy organization;
At least two (2) years of work experience in donor-funded projects will be an added advantage;

Other Requirements:

Ability to work under pressure and meet strict deadlines and work with minimum supervision and sometimes work outside normal working hours;
Ability to work and interact with people from diverse, professional, social and cultural backgrounds.
Good management of office protocol and etiquette
Ensure security of office records
Coordinate travel arrangements and scheduling of meetings
Attending to visitors and handling phone calls