Job Purpose


Responsible for maintaining records in the Authority


Key Responsibilities/ Duties / Tasks


Supervise implementation of electronic records management system in collaboration with ICT department
Implement policies, strategies, guidelines, plans, standards and procedures that impact on records management while ensuring compliance to applicable laws and circulars;
Maintain and update records in the Authority;
Monitor compliance with legislations that impact on records management;
Prepare records and documents disposal schedule in liaison with relevant government agencies;
Maintain file movement records;
Sensitize staff on records management;
Implement disaster preparedness, management and recovery program;
Consolidate data for developing reports in records management division;
Supervise implementation quality assurance standards in records management;
Coach, mentor, supervise staff under their purview;
Develop and implement Individual annual work plan; and
Implement risk mitigation measures


Job Dimensions:

I. Financial Responsibility


Draft budgets;


II. Responsibility for Physical Assets


Responsible for Office equipment, furniture and records


III. Decision Making / Job Influence


Operational decisions


IV. Working Conditions


Predominantly in an office setting with occasional field travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in any of the following disciplines: - Information Science; Records Management, Library Science, Archives and Records Management or equivalent qualification from a recognized institution


Professional Qualifications / Membership to professional bodies


Professional qualification and membership to a professional body where applicable
Supervisory course lasting not less than two (2) weeks from a recognized institution


Previous relevant work experience required.


Served in the grade of Records Management Officer I for a minimum period of three (3) years at IPOA job grade 8 or Six (6) years in a comparable and relevant position in the public or private sector


Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: 


Organization and Planning Skills
Dispute Resolution Skills
Decision Making Skills
Interpersonal Skills
Communication Skills


Behavioral Competencies/Attributes:


Transparency and accountability
Ethics and Integrity
Team player
Creativity and innovation
Emotional intelligence
Resilience
Independence