Key Responsibilities / Duties / Tasks


Receiving, opening, sorting and dispatching mails;
Maintaining registers for incoming and outgoing mails;
Ensuring security of files and documents;
Ensuring pending correspondences are brought to the attention of supervisor for appropriate action;  
Preparing appraisal and disposal schedule of files and documents in liaison with relevant stakeholders;
Digitizing the Agency documents for circulation and archiving;
Maintaining the registry; and
Responsible for archival and safe keeping of all documents.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications


Diploma in any of the following fields: Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized Institution


Professional Qualifications / Membership to professional bodies


N/A


Previous relevant work experience required.


A minimum period of three (3) years’ work experience in the grade of Records Management Assistant III or in a comparable position in the Public Service or Private Sector


Functional Skills:


Communication skills
Team management skills
Critical thinking and Decision making
Problem solving skills.
Report and minute writing skills.
IT Proficiency skills


Behavioral Competencies/ Attributes:


Interpersonal skills
Adaptability and decisiveness
Proactive, networking and negotiating skills.
Detail oriented.
Commitment to work
 Integrity
Emotional intelligence