The Supply Chain Officer main objective is to provide efficient and effective execution of supply chain related tasks and operations according to DRC’s internal and donor procedures, as per the Operations Handbook and Quality Standards contained within.

Undertake procurement activities in a rigorous, accountable, and transparent manner which is compliant with the DRC Operations Handbook Volume on Procurement Management, local law, and donor requirements.
Work with program teams to support procurement planning, in line with DRC Operations Handbook and Area Performance Indicators (APIs). This includes actively participating in the process of procurement planning with the Program Managers and Country Supply Chain Manager as may be requested.
Manage local tenders for Requests for Quotation at the Area Office and support the field offices as well in close coordination with County Supply Chain Manager.
Guarantee timely and cost-efficient execution of all Purchase Requests received and delivery of the goods requested in the correct quality and quantity for the best possible price.
Initiating and keeping track of the order placement processes to ensure timely delivery of service and goods while keeping program teams updated on the progress of their requirements to ensure continued support to program implementation.
Ensure that all the suppliers are paid in time in coordination with the Finance department as well as guiding and following up with staff members on proper procurement documentation that is required for payment processing.
Ensuring that the end-to-end procurement activities are all completed on DYNAMICS as per DRC guidelines and policy provisions.
Maintain updated and complete procurement contract files (in line with DRC Operations Handbook) of any ongoing contracts, to be filed in Finance once the contract is closed and submitted for payment.
Ensure any new suppliers are vetted according to DRC policies and update the Area supplier database which feeds into the country supplier database.
Ensure feedback from Program teams with respect to contractor performance is captured on the DRC vendor master database and is uploaded onto the DRC Uganda cloud-based SharePoint archive system
Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
Coordinate with Country Supply Chain Manager to ensure that all supply chain related issues are escalated in a timely manner and solutions are provided but also escalating the issue to Head of Support Services and Country Director if necessary.
Ensure proper accounting, reporting, internal controls and maintenance/filing of records in accordance with guidance from Country Supply Chain Manager and any DRC Uganda SOPs. · Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers