Description


We are looking for Procure to Pay Compliance Officer to identify and improve compliance risks for the Procure to Pay function which are applicable to policies as part of the overall risk management processes and governance structures. Identify and analyse continuous improvement initiative requirements pertaining to the business overall risk, governance, and system compliance to deliver high quality automation solutions. Identify and analyse existing and new processes to conform to the requirements identified. Monitor and build relationships with internal and external stakeholders/customers and suppliers. Assists Procure to Pay Manager with strategic future planning for the Procure to Pay function.


This is a 6 months FTC role

RESPONSIBILITIES:

Governance& Compliance


Implement remedial actions where required Ensure implementation of developed SLAs
Ensure organisational awareness through training and other initiatives on relevant policies and procedures.
Engage with business on outstanding findings and provide remediated actions.
ICC monitoring and performance 
Root cause analysis of SLA non-compliance and report to PtP manager
Develop proactive data sharing opportunities.
Draft, review and ensure implementation of relevant policies, processes, standards and controls
Timeously resolve any issues identified within control environment and implement and consult with audit teams on mitigating actions.
Ensure audit compliance internally and externally.


System Compliance (SAP Read soft, BEST SAP recons & Coupa)


Identify cost saving and improvement opportunities.
Optimize current automated systems.
Continuous monitoring of functions and create initiatives on enhancements.
Lead UAT’s and provide test scenarios.
Collaborate with 3rd party system owners to enhance& develop capabilities to benefit procure to pay teams.


Training& Continuous learning Procure to Pay


Ensure high quality development of training content and standard operating procedures for PtP.
Drives governance & compliance across accounts payable procedures.
Training for all sites on invoice workflow procedures in Accounts payable.
Evaluate training needs through assessments on content learned.
Identify knowledge gaps across users who are PtP stakeholders.
Create and establish community of practices on all PtP procedures and drive compliance, learning and knowledge sharing.
Collaborate with SSC Training manager to ensure effectiveness of training initiatives.


Change Readiness/management


Act as SME for optimization projects where invoicing or payments are affected.
Assists and contribute to strategic optimization projects within Procure to Pay which drives compliance and governance across all business units.
Training for team on new procedures when projects are being implemented.


Monthly reporting and control monitoring


Recommend and advise best practices on various reporting requirements business units.
Interpret & analyze data and information and conveying it in useable reports for decision making.
Accurate & complete reporting on overall performance of Accounts Payable and cash flow.
Compile and execute internal control checks (ICC’s) in Accounts payable, Procurement and VAT on Barnowl and IRM


Requirements

SKILLS & EXPERIENCE


Relevant qualification in Audit or finance
Min 3 years in procurement and creditors function within FMCG industry
SAP, Coupa, Addendum, BEST SAP Recon, or Readsoft systems experience
Knowledgeable/experience using purchasing systems, MS Word, Excel, Power Point and Outlook, MS teams.
Strong customer service and team orientation
Strong communication skills, both verbal & written
Solid organizational, time management and interpersonal skills.
Analytical thinker, and problem solver.
Wiling to add value with insights and strong reporting capabilities.