Minimum Requirements

ND / B Degree (Marketing / Business Management / Social Science) or similar.
5 years Administration and Project Management / Event Management
Expert in Microsoft Excel
Strong administrative and project/ event management experience
Good planning and organising skills
High EQ
Ability to identify and solve problems
Team player
Energetic, passionate and self-confident; combined with strong personal values and a genuine motivation for wanting to make the world a better place
Self-aware and self-motivated to maintain a state of high performance
Enjoy learning about yourself & others and are open to feedback & coaching
Ability to influence others to take action through compelling conversations that connect on a personal level. 
Good interpersonal skills. 
Able to manage conflicting deadlines and deliver to deadlines.
Accurate and high attention to detail.
Resilient individual with high energy levels.
Passion for conservation.

Duties and Responsibilities
Recruitment

Identify suitable advertising channels. 
Creation of job advertisements. 
Manage the training day logistics i.e attendees, training venues, technical requirements, lunch, printing all required documents. 

Administration 

Preparing files for monthly imports of donations received via various payment portals i.e. Peach Payments, Given Gain and Linkserv
Generating S18A certificates for all eligible donations
Identifying INCOME received from individual giving donors

Human Resources

Manage contracting processes with newly appointed fundraisers, including terminations
Ensure that all fundraisers are in possession of all relevant company policies
Manage all fundraiser leave days

 Field Operations

Monitor collateral (tablets, uniforms, bags, badges, donor gifts) of fundraisers and make sure that all stock is accounted for
Be able to visit the team at least once a week
Assist in moving of stand set wherever necessary
Assist in managing site relationships
Manage pool car bookings

Travel

Plan details for travel including transportation, accommodation, subsistence & travel allowances and airlines
Use of approved booking channels
Traveler compliance with policy
Manage all booking processes for travel and external F2F excursions

 Invoices and Finance

Handle all supplier, Sales Manager and Fundraiser invoices
Raising purchase orders
Managing supplier relationships
Cash sale/ donor Invoicing

Event Management

Assisting on event management for donors
Managing face-to-face fundraising events
Event administration (payments and supplier documentation)
Venue sourcing
Managing RSVP list
Catering, sound and other supplier management

Miscellaneous

Sourcing of gifts
Assisting with vetting of suppliers
Bulk SMS management