Terms of Reference


Carry out the audit assignment in accordance with International Standards of Auditing (ISA) issued by the International Audit and Assurance Standards Board and adopted by International Federation of Accountants (IFAC).
Ascertain that funds received by the organization have been applied for the intended purpose and have been accounted for in accordance with the funding... agreement.
To review the efficiency and effectiveness of financial processes and recommend improvements where necessary.
Evaluate the organization’s internal controls related to financial management, including procurement, cash management, payroll, donor reporting, asset management, and record keeping.
Identify any risks or weaknesses in the internal controls that could lead to misstatements, fraud, or inefficient use of resources as well as assess the adequacy of existing controls in mitigating risks.
Review compliance with local laws, NGO regulations, and donor requirements regarding the use of funds, reporting, and program implementation.
Ensure adherence to taxation and reporting requirements in the jurisdiction in which the NGO operates.
Assess the effectiveness of financial policies and procedures in supporting organizational objectives.
Verify that funds received, have been acknowledged and reflected in the financial reports/statements submitted to the users/donors.
Verify and report on whether or not funds have been re-granted by the organization. In case of re-grant follow up to ascertain that funds have been reported and applied for the intended purpose.
Provide a clear, concise audit report that includes the auditor’s opinion, any internal control weaknesses or recommendations, compliance issues, and overall assessment of financial management.
Submit a management letter with specific recommendations on improving internal controls, processes, and compliance.
Present the final audit report to the Board of Trustees and senior management team for discussion.


Deliverables


Audit Plan
Draft audit report for review by the management.
Final audit report in 4 copies both soft and hard copy
Audit Certificate.
Management Letter


Mandatory Requirements


The firm should have a valid practicing certificate.
Eligible firms should not have conducted audit relating to Protection International for the last 3 years.
The Partner(s) of the audit firm should be practicing member(s) of Institute of certified Public Accountants of Kenya (ICPAK), in good standing.
The partners of the firm should have professional indemnity. A copy of the current certificate should be attached.
Any possible conflict of interest should be clearly indicated in detail for guidance in decision making.
Be knowledgeable about local tax laws, NGO regulations, and international accounting standards.
Provide references from other NGO clients and relevant credentials of the proposed audit team. more

Objectives of the Consultancy:
PIA works with diverse groups of HRDs (especially marginalised and minority groups) across Africa region. As such, staff in charge of making interventions to these groups often rely in their field experiences as well as desktop reviews of existing studies.
Thus, the consultancy on Diversity Equality and Inclusion (DEI) specifically seeks to:

To get to understand... staff’s perceptions, norms and beliefs on DEI.
Identify staff’s knowledge gaps on DEI.
To conduct a sensitization training on DEI for the staff.

Terms of Reference of the consultant:

Conduct consultations with staff to assess their perceptions, knowledge, attitudes and recommendations related to diversity equity and inclusion in the workplace for staff in Kenya and Tanzania.
From the assessment, identifying the gaps that need to be addressed and facilitating the sessions to help both the teams be more efficient in supporting special HRDs.
Develop and provide training to all staff, on the different dimensions of Gender, Equity, Social and inclusion GESI).
Provide a detailed report with time-bound recommendations.
Provide draft guidelines on DEI for the organization that are contextually appropriate that maybe used to upskill staff as part of the onboarding for future members
Review internal policies and identify areas of improvement on DEI.

Consultant (s) Qualifications:

Bachelor’s degree in a relevant field (social work, sociology, psychology, gender studies etc.)
Minimum 5 years of experience in DEI mainstreaming, working with civil society and the public and private sectors.
Experience implementing activities for the prevention and inclusion of marginalized and vulnerable groups.
Must have a clear understanding and prior success employing programs in Tanzania and Kenya
Ability to work as a member of a collaborative team to design inclusive activity implementation strategies in an array of technical fields.
Excellent and fluent communication in both Swahili and English.
Excellent communication skills both verbally and writing.
Excellent interpersonal relationships with national and international staff, in a multicultural environment and with multidisciplinary teams.
Preference for individuals that have worked on programs with a focus in Human Rights defenders and other vulnerable members of the society. more