Specific Objective of the Consultancy

The objective of this consultancy is technical support to implementing partners to develop and implement transformative peace dividends for communities in Isiolo, Nakuru, Laikipia, West Pokot, Baringo, Samburu and Kisumu/Kericho (the Sondu area).

Scope of Work

Towards this end, the Consultant will:


Using available data and survey reports under... the ECCES Program, Act! and reports of other organizations, identity innovative suitable peace dividends to be implemented by the partners in their counties. Peace dividends can be aimed at improving communities' economic power, livelihoods or be climate smart but their suitability is enhanced if they are equally transformative in that they consolidate social cohesion gains.
Engage implementing partners in mapping out peace dividends and mainstream conflict sensitivity and Do No Harm principles as well as beneficiary community groups that contribute to the objectives of the Program.
Support initiatives that are catalytic, strategic and sustainable, and that help to complement, consolidate and build upon existing efforts will be promoted. This can also include programming that widens the reach and impact of a promising practice.
Support partners introduce climate smart and digital variables that influence effectiveness of all peace efforts, including the prevention of conflict, resilience and transitions out of conflict.
Monitor the roll out of the peace dividends and progress and support implementing partners in learning and making necessary adaptations.


Deliverables.


Inception Report comprising a detailed workplan and a comprehensive methodology/approach;
Monthly progress reports;
Final consultancy report demonstrating how the objectives of the Program have been met by the transformative peace dividends implemented. The final report will of necessity incorporate the lessons learned and sustainability of the initiatives.


Duration


The assignment is expected to be accomplished in 60 working days over a 5-month period (15th February – 15th July 2025). The assignment entails significant travels with the Consultant expected to traverse the seven counties. Act! will provide work planned logistical support.


Reporting and Supervision


The Consultant will work under the overall supervision of the ECCES Program Deputy Chief of Party/Conflict Technical Advisor with support from the ECCES Program team. The deliverables will be assessed against the provisions of this scope of work set for the assignment.


Qualification of Applicant


The applicant should have a minimum of a Master’s degree in social sciences especially conflict management and peacebuilding and at least 10 years’ work experience strengthening/managing peacebuilding programs. more

Job Summary

The Grants Assistant will be based in Nairobi with frequent travel to different regions within Kenya. The Grants Assistant will support proper functioning of the Act!s Grants Management function including monitoring the entire grants management process from solicitation through close out and ensuring proper compliance with all donor regulations. He/she will ensure a rigorous... financial and grants reporting and management system for the programs.

Key Responsibilities:
Support Grantee Reporting & Monitoring

Undertake regular financial reviews and give appropriate recommendations to grantees on areas that need correction or improvement in their systems and procedures.
Review financial reports from grantees to ensure financial compliance against grant budget
Review cash requests from grantees to ensure the amounts requested are reasonable and within approved budgets.
Regularly visit the grantees to conduct compliance reviews and ensure compliance with Act! and donor funding guidelines and requirements
Ensure that all grantee expenditures comply with the final and approved budgets (i.e. budgetary controls)
Conduct monthly reconciliations with Finance to ensure grant and finance records are up to date.

Filing and Administration

Maintain and update hard copy grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
Open new grant file for every new grant.
Scan all key grants documents and have soft copies saved in the sever.

Qualification, Experience and Skills: Academic Qualifications

Bachelor’s degree in Commerce, Accounting or related business field

Professional Qualifications

Certified Public Accountant of Kenya (CPA-K) or ACCA qualification.

Indicative level of Experience

Minimum 3 years’ experience in Finance/Grants.

Essential Skills and Competencies

Ability to work in a fast-paced environment requiring multi-tasking.
Excellent analytical skills.
Good people skills, writing and reporting skills.
Willingness to travel frequently.

Complexity and difficulty of the work

A demanding job that requires tolerance, community knowledge, project area and local political dynamics. more

Job Summary
Reporting to the Finance & Administration Officer, the Office Administration Assistant will be responsible for performing exceptional clerical tasks within the office set up to support daily operations.
Key Responsibilities
The Office Administration Assistant will be responsible for but not limited to the following roles:

Promptly and courteously receive, direct and relay... telephone messages to the appropriate recipients.
Support with document preparation such as typing, photocopying, scanning etc as assigned.
Support the preparation of staff meetings and record meeting proceedings.
Facilitate dispatch of cheques in good time to avoid late payments.
Receive and attend to visitors whilst they await appointment.
Maintain the front office filing system and file all general and unsolicited correspondence.
Ensure that the office is clean, tidy and meticulously maintained at all times.
In liaison with the project accountant, coordinate office equipment purchases, repairs and maintenance.
Manage the booking of the conference room facilities for all internal meetings.
Receive documents and other deliveries for the office, ensuring that these are distributed to respective addresses.
Keep an updated contact database that can be easily accessed.
Perform other duties as assigned which are designed and developed to improve the operations of MEECT.

Qualifications and Experience

Diploma in Business Administration/Management, public relations or any other relate field.
Three (3) years of related work experience with increasing responsibilities in a busy organization.
Committed to and conform with the organizations mission.

Essential Skills and Competencies

Strong English communication skills, both written and oral.
Ability to work in a multi-cultural environment required.
Excellent administration and organization skills.
Active Listening skills.
Excellent customer Service skills.
Excellent Problem-solving skills.
Demonstrate strong Computer skills, especially in MS-Word, Excel and Outlook.

Language Skills
Must be fluent in written and spoken English and Kiswahili. Proficiency in other local languages may be an added advantage. more

Key Responsibilities
The Finance & Administration Officer will be responsible for but not limited to the following roles:
Creditors and Payments

Prepare budgets and financial reports for the trust
Review all bank reconciliations.
Ensure the creditors control account is reconciled to the general ledger at all times.
Check payment voucher requisitions against supporting documentation, coding... and authorize the
Maintain a documented system of accounting policies, procedures and ensure implementation of
the same.
Liaison officer for external relations in financial matters (e.g. banks, auditors, statutory
organizations etc).
Manage payments and ensure that they are paid on time, authorised by appropriate staff, and the financial process and procedures are followed.
Manage and track employees leave days.

Government, Compliance and Statutory Requirements

Prepare the annual statutory financial statements
Liaise with KRA advisor on any tax related matters.
Be the key liaison for MEECT external audit process.
Create and maintain a record of all Kenyan regulatory requirements including insurance renewals,
work permits, other licences and premises permits.
Ensure all statutory liabilities of MEECT for taxes and duties are paid on time.
Keep up-to- date with relevant accounting standards and regulations in Kenya.
Where required, work with management to prepare and maintain employment contracts for
MEECT Staff.

Project Support

Liaison with the auditors in financial auditing of all the projects of the organization.
Obtain approvals from Trust Coordinator and the donors on all procurements and purchases for the
projects and for the organization.
Manage financial control, prepare and analyse budgets, develop projects financial reports and make
recommendations to the organization on budget expenditure.
Track Trust financial expenditures.
Participate in fund raising activities for the Trust.

Administration Support

Help to set up project meetings.
Keep relevant project documents safe for audits.
Perform all administration and procurement work when needed.
Generally, in charge of office administration.

Qualifications and Experience

Bachelor of Commerce (B. Com) degree (Finance or Accounting Option), Business
Administration/Management (Finance or Accounting option) or any related field.
Holder of CPA II (SEC 4)
Member of Institute of Certified Public Accounts (ICPAK).
At least three (3) years working experience in finance and administrative functions in a medium
organization and fundraising and working with donor funded project experience will be an added
Experience in procurement and preparation of financial reports and budget.

Essential Skills and Competencies

Excellent analytical and organization skills.
Excellent interpersonal skills and team player.
Demonstrate ability to manage human resource and projects.
Problem-solving skills and strong attention to details.
Excellent communication skills.
Highly proficient in accounting packages, MS Word, Excel, Access, PowerPoint etc.

Language Skills
Must be fluent in written and spoken English and Kiswahili. Proficiency in other local languages may be an added advantage. more

Job Summary
Reporting to the board of trustees of MEECT, the Program Coordinator will be responsible for providing strategic leadership and management towards realisation of the Trust goals. The Coordinator will be the head of the Secretariat and secretary to the Board. The holder will be responsible for the day-to-day running of the organization together with the staff of the Trust including... implementation of board decisions. The successful candidate will be employed on a two-year term contract renewable subject to performance and availability of funds.
Key Responsibilities

The Program Coordinator will be responsible for but not limited to the following roles:

Trust Leadership and Management

Define the mission, vision and strategic priorities of the trust in consultation with the board and communicate internally and externally.
In liaison with the board of trustees, develop trust strategies including fundraising strategies as well as participate in resource mobilization activities for the trust.
Prepare and oversee the implementation of the trust annual work plans and
Coordinate board of trustees’ meetings including preparation of agenda for board meetings in consultation with the board
Creates, maintains and monitors project plans, project schedules, work hours, budgets, and
In liaison with the board of trustees and staff develop fundraising strategies and participate in fundraising activities for the trust
Build partnerships among stakeholders in the Elgon Ecosystem.
Organize, attends, and actively participates in stakeholder meetings as well as documents and follows up on important actions and decisions from the meetings.
Establish and maintain good working relationship with internal and external stakeholders, donors and partners on behalf of the board of trustees to ensure successful implementation of MEECT programs.
Prepare, update and submit high-level progressive project reports and ensure such reports are aligned and meet all the requirement of the donor
Ensure trust’s programs and services contribute to the organization’s mission and reflect the priorities of the board of trustees .
Prepare progressive, staff performance and management reports for the board of trustees
Ensure project deadlines are
Ensure trust’s programs and services contribute to the organization’s mission and reflect the priorities of the board of trustees
Undertake risk management including identifying and evaluating risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to manage the risks in consultation with the board of trustees

Administration Management

Provide overall administrative advice as
Ensure Trust adhere to frameworks and all documentation is maintained appropriately for each
Assess project risks and issues and provide solutions where
In liaison with the board, develop and review policies, procedures and guidelines for the
In liaison with the board of trustees, set up the trust including equipping the

Financial Management

Oversee preparation and presentation of financial reports to internal and external stakeholders and the Board of Trustees.
Provide oversite to the procurement process as when needed and update the Board of Trustees and in accordance with MEECT policies and donor rules and regulations.

Staff Supervision

Provide leadership for performance management of all staff and ensure that they are adequately appraised.
Act as the first point of contact in regards to employees’
Undertake human resource management functions on behalf of the board of trustees including staff management
Provide mentorship and technical support and ensure that other officers are doing the

Qualifications and Experience

 Minimum first degree in either of the following: natural resources management, environmental management, environmental economics, business development, environment, or other related field.
A master’s degree will be an added advantage.
At least five (5) years working experience in managing a similar organization with focus in a strategic leadership, project management, fundraising and building partnerships

Essential Skills and Competencies

Excellent analytical and organization
Excellent interpersonal, leadership, communication and management
Team player with strong analytical and organizational
Demonstrate ability to understand the complexities of program
Demonstrated knowledge in proposal and report writing and management of project
Experience in personnel management and working in a set up with a
Ability to work independently both in the office and in the field and willing to work under pressure and meet strict deadlines.
Highly proficient in MS Word, Excel, Access, PowerPoint more

In its strategic plan, ACTS recognizes the critical importance of technology transfer and commercialization of innovations in the realization of sustainable development goals. ACTS will do this through two critical new innovations:

An institute based in Konza, to be built within the next three years, to provide a centre of excellence in consulting services to African Government and Business,... with a particular focus on the application of data science.
A team to help commercialise the technology and IP that has been developed within ACTS and use it to derive additional income for the organisation.

To support these, ACTS has introduced a new senior role, the Strategic Business Development Manager, reporting directly to the Executive Director of ACTS. The successful candidate will bring commercial skill and acumen to package key ACTS projects with near-market potential into viable business proposals and drive their implementation as well as drive the commercial realisation of the Konza institute, including marketing strategy, stakeholder engagement, financial modelling, fundraising and execution support.
The Strategic Business Development Manager will be required to:

Coordinate the implementation of ACTS Konza Business Plan (2023-2026) including proposition articulation, partner identification and outreach, marketing, investment fundraising, commercial oversight.
Be the commercial face of the ACTS Konza Institute and ensure that the Institute becomes internationally recognised as a centre of excellence and the “go to” organisation in Africa for the application of advanced data science.
In collaboration with researchers, formulate and successfully implement business plans for ACTS internal IP for exploitation as companies, joint ventures or other collaborative activities and secure the investment finance needed to grow these opportunities.
Coordinate ACTS consultancy services in support of the above goals.
Over time, build a commercial team to deliver the above goals.
Proactively guide and build the internal (ACTS Staff) capacity on enterprise development, commercialization, and investment readiness.

 IDEAL CANDIDATE SHOULD HAVE THE FOLLOWING:

BSc and MSc in a relevant scientific, engineering or business management subject. An MBA is highly desirable.
At least 5 years of demonstrable experience in senior business development, consulting and strategic planning.
Proven track record of investment finance raising from major corporates / donors / funders both in the commercial sector and those related to research and commercialization of technology innovations.
Sound financial skills and the ability to create clear and compelling business cases. The candidate should be fully conversant with business modelling and creation of financial plans including P&L, cashflow and balance sheet projections.
A good technical understanding and an ability to work with researchers and innovators to develop ideas and identify the overlap between potential solutions and established problems.
An understanding of the technology innovation and  commercialization context in Africa is an added advantage.
Experience working with STI think tanks Regionally and Globally would be an advantage but is not essential
Self-driven with the ability to work independently and lead teams to deliver on strategic goals.
Demonstrated experience in coordinating and facilitating the development of major investment proposals to corporate entities, institutional, trust, foundations and philanthropic donors.
Excellent communication skills, able to interact with individuals at the highest levels in Government and the commercial sector (Ministerial / Board levels)
Ability to create clear and compelling proposals in powerpoint and as written documents
Highly developed international networking skills and ability to form productive working relationships with a wide range of internal colleagues and stakeholders.
Experience in project and change management related to organisational development projects and international, cross-functional teams with a proven history of delivering results.
A high degree of attention to detail and the ability to lead key tasks (e.g proposal development) to on-time completion under significant pressure.
Knowledge of the application of Intellectual Property Rights and licensing is highly desirable.

This is a unique opportunity for a forward-looking entrepreneur to build new and exciting businesses with the huge benefit of the research capability and organizational structure of ACTS as a platform as a high-level starting point. It offers a high profile public role in both Government and industry and excellent career development potential.
Remuneration
The role will attract a compensation package that is appropriate for this senior position that will include a core and performance-related component. The African Center for Technology Studies (ACTS) is an equal opportunity employer and therefore warmly encourages all qualified interested parties to submit their applications. Women and the Youth are highly encouraged to apply. more

REF: ACT/CDC/06/2023
Job Summary
The Capacity Development Coordinator will support the development and maintenance of excellence in the Act! standards for institutional strengthening and capacity development initiatives across all programmes; and its partner beneficiary organizations (grassroots, sub-national and national levels) across all our strategic programming pillars. Capacity Development... (CD) is a key approach, which Act! uses in Capacity Development/Building/and or Strengthening for its partners & stakeholders at large. The position holder will work closely with programme leaders to realize the short and long-term CD objectives of the programmes and the organization. Those must be accomplished in line with Act!’s mission, vision, and strategic objectives. With the CEO’s support, the Capacity Development unit ensures that the highest quality investments are made at all times to strengthen partners and beneficiary organizations that work with Act! from time to time. The CD unit play’s a key role in helping Act! maintain its market leadership position as Capacity Development Services (CDS) organization and a key influencer and promoter of local CD services delivery best practices and continuous innovations to both internal and e ternal clients. The job holder will contribute to the achievement of a current and functional resource of high-quality standards of all the Act! developed, tested and adapted CD tools and skills enhancement materials Act!.
Key Responsibilities
The CD Coordinator reports the Capacity Development Manager and works collaboratively with all the Platform Managers i.e.

Peacebuilding & Conflict Transformation Manager;
Democracy, Governance and Human Rights Manager
Sustainable Environment and Natural Resources Management Lead. S/He will also work closely with other functions and units such as MERL, Grants Management, HR, and Communications as may be desirable. Other tasks may be assigned to the CD Coordinator by the CEO and other project leaders on demand. The CD Coordinator may in the course of their duty hold supervisory responsibilities over the junior CD officers, assigned interns and consultants.

Capacity Development
Internal
The CD Coordinator will work collaboratively with key Programme and Technical Officers both at the National and Regional office in Mombasa to ensure efficiency in programmatic support. The key tasks include;

Conducting Partner Organizational Capacity Assessments (OCA) or other OD tools such as the Organizational Performance Index and monitoring the implementation of the Capacity Improvement
Plans tailor-made to the individual organizations based on the OCA findings to meet best industry practices on institutional strengthening whilst ensuring adherence to donor regulations.
Coordinate support for the implementation of the Capacity Development Services (CDS) component of the programmes ensuring effective & efficient implementation and delivery.
Ensure the development of and adherence to the set CD quality standards in training materials development, and utilization is in delivering the CD services.
In close collaboration with the Senior CD Officer(s) coordinate the CD activities across Act!s programmes and the organization as per annual institutional strengthening plans.
Support and mentor other staff on Capacity development approaches and practices.
Provide support and contribute to the documentation of “success stories” and other anecdotal
information to enhance the overall quality of performance reports to all of Act! constituents.
Support the designing/adaptation of sector-specific organizational capacity assessment tools with the
participation of sector stakeholders along Act! platforms and sectors of focus.

External
The position holder will also have significant contact and interaction with Act!s partners / sub-award partners, and other state and non-state actors as is necessary for the effective delivery of programmatic responsibilities. The tasks include;

Networking for new knowledge and information in CD.
Support CSO Partners to undertake Capacity Assessments which include remedial plans and monitoring & reporting.
CD Curriculum Development, Training Coordination, Mentorship and Reporting

The CD Coordinator will support the following tasks:

Preparing/adopting and updating training manuals to address capacity-building needs.
Preparing training facilitation notes and training evaluations.
Develop guidelines for mentoring and coaching of partners where necessary.
Updating tools to ensure they are up to date with new developments in Kenya and globally.
Co-designing and overseeing the training programs.
Supporting the delivery of training with other team members.
Coordinating individualized mentorship follow-ups at organizational and individual levels.

New Business Development (NBD) & Fee for Service Implementation Support

Contribute towards the Act! NBD by offering expertise in CD whenever necessary.
Contributing to ideas and practical efforts in developing Capacity Development based business for Act!.
Providing input into Act! proposals on other platforms to ensure they include sound Capacity
Development components as part of in-building sustainability.
Contributing to the implementation of the NBD initiatives, which feeds into Act! sustainability
component on fee for service support.

Monitoring, Evaluation, Reporting, and Learning

Together with the Monitoring Evaluation Reporting and Learning team develop indicators and
protocols for capacity development and institutional strengthening result areas.
Tracking, Monitoring and Reporting on capacity-building indicators.
Be part of the team producing annual performance reports for the donors.

Performance Standards

Quality standards in Capacity Development.
Annual, quarterly and monthly capacity development progress reports
Well-documented best practices on capacity development and program implementation among partners.
Learning, mentorship and peer support mechanisms within Act!
Documented collaboration and Networking with other capacity development organizations/institutions.

Qualifications, Experience & Personal Requirements
Academic qualifications

A Bachelor’s degree in a relevant development field such as management and organizational development, or other related fields. A master’s degree will be an added advantage.

Professional Qualifications

Post-graduate qualification in Organizational Management & Development and Training is highly desirable.

Experience

A minimum of 7 years practical and relevant experience in a successful Capacity Development of Civil Society Organizations in Kenya and the region.

Essential Skills & Competencies

Excellent Facilitation & Training Skills.
Extensive training and mentoring, coaching and accompaniment experience.
A proponent of participatory processes.
Demonstrated management and analytical skills.
Demonstrated experience in the development and refinement of assessment tools and training materials.
Strong interpersonal and representational skills.
Strong oral and written communication.
Strong listening and questioning skills.
A good developmental mind and deep respect for communities’ and partners’ aspirations.
Knowledge of issues in Democracy & Human rights; Environment & Natural Resources Management;
Peace Building / Conflict Transformation will be an added advantage.
Ability and willingness to travel extensively within Kenya.

Deadline for applications submission is 23rd March, 2023. more

REF: ACT/JMA/07/2023
Job Summary
The Junior Monitoring, Evaluation, Reporting and Learning Associates will support in collection, verification and analysis of both qualitative and quantitative program data to track and report results at output, outcome and impact level. He/She will provide close field programmatic and technical assistance to program partners, as well conduct participants... interviews to support program learning and documentation of most significant changes. The Junior MERL Associates will ensure that results and evidenced-based reporting is integrated in project interventions by supporting partners to strengthen their MERL systems.
Key Responsibilities

Assist in collecting, aggregating, analyzing indicator data from across the project interventions to contribute to management decision-making and reporting.
Conduct field review visits to provide technical support to partners, monitor the quality and completeness of activities, document results and lessons for adaptative programming.
Assist MERL and Program teams in compiling quarterly reports.
Support in compiling M&E performance reports and tracking implementation of recommendations.
Prepare summary of the partners’ needs and issues for follow up derived from quarterly reports and field visits.
Undertake electronic filing of program documents including reports and evidential documents in a central repository.
Support the maintenance of program internal and external databases; ensuring they are regularly updated and pro-actively assist to track performance indicators as established in the M&E plan.
Support the MERL officer in conducting content analysis to compile requisite indicator data, and ensure inputs from relevant evaluation findings and recommendations are incorporated into the program.
Work with communication teams in identifying and documenting most significant changes ‘success stories’ in project locations.
Support the MERL Officer to conduct quarterly partner data quality assessments.
Any other tasks as required by the MERL Officer.

Qualifications, Experience & Personal Requirements
Minimum Requirements

Bachelor’s degree in a relevant field e.g. Monitoring and Evaluation, Economics, Development Studies, Peace and Conflict Studies, Statistics and any other related field.
Good data analysis skills, including experience with data visualization and GIS tools, are highly desired.

Experience in years

At least one-two years proven experience in a similar role.

Essential Skills and Competencies

Ability to work in a fast-paced environment requiring multi-tasking.
Knowledge of statistical software applications.
Excellent analytical, writing and report-writing skills
Good people skills, writing and reporting skills.

 Complexity and difficulty of the work

A demanding job that requires tolerance.
A lot of travel within counties.

Selection: Interviews will take place on a rolling basis but not later than 17th March, 2023. more

REF: ACT/MERL/08/2023
Key Responsibilities
Working under the direct supervision of the Technical Lead MERL, the MERL Officer will work collaboratively with other program staff as well as have operational contact and interaction with Act!s partners.
Program Level, Monitoring, Evaluation, Reporting & Learning Support

Contribute to the design and continuous review of the program Log frame and... Results Framework.
Oversee the design, management and maintenance of the programme database(s) to monitor and pro-actively track all performance indicators established in the results framework.
Support the MERL Technical Lead in managing and conducting data collection process for all set programme indicators.
In liaison with MER&L function team at Act! design and deliver MER&L trainings to all downstream partners on the programme.
Support the MERL Lead to periodically review and disseminate basic MER&L training materials for programme use, among staff and partners.
Support with the preparation of the monthly, quarterly and annual program reports for both internal and external stakeholders.
Participate in planning and execution of external programme review and evaluation exercises.
Participate in setting program performance targets in line with overall strategic goals of the program.
Take the lead role in tracking implementing partners and grantees progress in achieving outcomes and impacts.
Participate in the quarterly and other scheduled programme performance review meetings.
Share information and lessons learnt with other programme staff.

Organizational MERL Team Support

Review and consolidate detailed monthly and quarterly work plan and track implementation of the same, on a monthly basis.
Support the overall MERL Lead to coordinate program teams to ensure compliance with all reporting & MER&L requirements of Act!
Support the review of the monthly cumulative indicator performance tracking data (from Indicator Performance Tracking Tool – IPTT and all quarterly reports submitted by the program partners for compliance and data adequacy.
File final cumulative data to track achievements against targets (from IPTT) for all partners as designated.
Develop a programme summary and analysis of overall MER&L data for each quarter.
Support the MERL Technical Lead to prepare a summary of the partners’ needs and issues for follow up derived from quarterly reports and track responses.
Contribute to Act! Partners support that documents “success stories” and other anecdotal information to enhance the overall quality of performance reports to the donors.
Provide support in designing, planning and delivery of all Program technical trainings.
Support to Consortium/Implementing Partners

Overall, support the MERL Technical lead in providing MERL accompaniment, mentoring and training to implementing partner’s MER&L counterparts as appropriate and on demand. Specific support would include the following: –

The development of Monitoring, Evaluation and Reporting and Learning (MER&L) processes, tools and plans for partners and grant recipients – including online planning and reporting system.
The implementation of partners MER&L plans through the life of the programme.
Ensuring full compliance with Act! and (donor) data management and quality standards.
Support partners in preparations and effective participation in the design and implementation of mid-term and end term evaluations/reviews, in particular the TORs, SOWs, identification of suitable experts’ selection and quality control of process and to the final reports.

Performance Standards

Submission of updated PMP report to the line manager within 30 days of the end of a quarter.
Participate in planning meetings for MER&L technical trainings.
Carry out all baseline data collection for the partners within one month of signing grant agreements.
Manage and conduct overall data collection process of all program indicators on an ongoing basis.
Submission of monthly program reports by the 3rd of the subsequent month.
Submission of 3 quarterly program reports within 30 days of the end of a quarter.
Preparation and review of all MER&L information presented during joint reviews.
Review program performance targets in line with overall strategic goal of the program.
Share information and lessons learnt with other program staff on a quarterly basis.
Quarterly work plans for the program developed and submitted by the first week of each quarter.
Quarterly review of implementation progress.
All MERL reports including digital data collected using mobile technology filed in server.
At least one success story developed and shared each quarter per partner.
Conduct monitoring and technical support visits to a minimum of 7 partners each quarter.
Carry out data quality improvement exercise for the partners.

Qualifications, Experience & Personal Requirements
Academic qualifications

Bachelor’s degree in appropriate or any other related discipline in e.g. social sciences, anthropology, developmental studies. A Postgraduate degree will be an added advantage.

Professional Qualifications

A diploma or equivalent in Project Management or relevant qualification in Monitoring and Evaluation is highly desirable.

Experience

Minimum 5 years’ experience in a busy MERL function and role. Those with experience within peacebuilding and conflict management and PCVE programming environment may have an added advantage.

Essential Skills & Competencies
Thorough knowledge of socio-economics, socio-anthropology and/or proven ability in participatory methods and processes:

Ability to work in a fast-paced environment requiring multi-tasking.
Knowledge of policy influences and institutional practices.
Knowledge of statistical software applications.
Excellent analytical skills.
Good people skills, writing and reporting skills.
Willingness to travel frequently.
Good writing and reporting skills

Deadline for applications submission is 24th March, 2023 more

Key Responsibilities
Specifically, and guided by the Act! key policies and procedures (Finance, Audit and Operations, HR, ICT, Procurement, Whistleblower, Anti-fraud, Risk Management, and Safeguarding, etc.), the Internal Audit & Compliance Officer will among others:

Offer internal financial and systems audit support to the organization.
Conduct periodic risk assessments of the organization... and where required partners within a risk-based audit framework. The audit reports shall form part of institutional strengthening and performance improvement plans.
Identifying and monitoring possible emerging risks across the organization.
Continuously review the suitability of internal controls and recommend strengthening actions.
Promote and ensure compliance by the Board and the Senior Management Team with all applicable Internal, Policies, Procedures and relevant Government Statutory Requirements.
Promote and ensure full compliance by the Board and the SMT with International Financial Accounting and Reporting Standards.
Provide direction and ensure compliance by the SMT with all contractual terms and conditions as outlined in Act!’s agreements with all third parties and donors.
Draw the attention of SMT to instances or risks of non-compliance, assessing the potential consequences and offering support to ensure full compliance. The IA&CO may escalate (within the defined escalation framework) to the Finance and Audit Committee non-compliance issues as may be deemed appropriate.
Conduct regular internal financial & process audits and compliance reviews to assess overall compliance with laid down policies and procedures and compile quarterly status reports for the Finance and Audit Committee of the Board.
Facilitate internal consultations with relevant parties and resolution of all non-compliance issues – systems strengthening and adherence.
Facilitate annual cross-organizational level risk assessments, prepare risk mitigation plans with focal persons, and support close and efficient monitoring of progress in the implementation of the risk mitigation plans.
Liaising with the External Auditors on tracking and implementation of key audit findings as documented in the management letters.

Qualification, Experience and Skills:

Here below are the minimum academic and professional skills requirements for the jobholder to perform their duties to the satisfaction of the organization.

Academic Qualifications

Minimum of a Bachelor’s degree in Business, Commerce, Administration or other related fields.

Professional Qualifications

Certified Public Accountant of Kenya (CPA-K) or ACCA qualification. Any other qualifications and training in systems audit and compliance management is an added advantage.

Relevant Work Experience

At least five (5) years of progressive experience in a similar role, supporting internal audit and compliance in a not-for-profit institution.
Experience providing contract administration and compliance oversight of major donor grants & contracts.
Working with external auditors.
Writing professional audit and compliance reports both for management and internal.

Essential Competencies & Skills

Demonstrably unimpeachable integrity in all dealings within and outside the organization.
In-depth knowledge of all tax and statutory obligations relating to NGOs in Kenya.
Good analytical skills to successfully perform financial reviews and other quantitative analyses.
Good written and oral communication skills.
Demonstrable ability to work with minimum supervision.
Good knowledge and understanding of major donors’ audit and compliance requirements and reporting guidelines.
Coaching and technical support to local organizations on grants and contracts administration.
Ability to exercise objectivity and discretion in all dealings with staff, SMT and the Board.
Ability to adapt to change quickly in a professional manner. more