Summary job description
We are currently recruiting an administrative assistant to support our Donor Stewardship team to ensure effective grant management and fundraising delivery. This is an exciting opportunity to join an ambitious and growing team in a support function. Reporting to the Global Project Development Manager, this is a full-time role on a one-year fixed-term contract. The role... will require working closely with overseas colleagues.
The successful candidate will be a motivated, proactive, and highly organised individual with excellent knowledge of administrative systems. You will demonstrate a proven track record through employment and/or volunteer experience of prioritisation, multi-tasking, flexibility, adaptability, and exceptional oral and written communication skills. You will thrive in dynamic, fast-paced, and ambitious environments and ideally have a proven track record in communicating effectively and professionally and managing competing priorities to meet deadlines reliably.
We are looking for an individual who is open to new ideas, embraces innovation, and can demonstrate experience building effective working relationships. Applications will be assessed based on candidates’ alignment with BV’s core values and mission to support human rights-based approaches to marine conservation and fisheries management.
Responsibilities

Administration:

Supporting the team with administrative tasks, including organising meetings and keeping filing systems up to date
Auditing/cleansing and systematising team documentation
Creating templates for the Donor Stewardship team and keeping them up-to-date Supporting with meeting minutes and agenda development
Regularly tracking funding opportunities (including on the UG System for Award
Management) from subscription platforms and maintaining a pipeline of prospects Logistic support for travel and funder visits
Supporting the team budget monitoring (tracking expenses, reconciling costs, raising PRs and POs)
Keeping the grant management system, Salesforce, up to date, including ensuring all grant documentation is stored and updated in relevant systems
Creating Salesforce reports as and when required by grant managers/leads and Heads of Running learning sessions for the Donor Stewardship team/maintaining the Donor
Stewardship lessons learned log.
Sharing ideas, information and learning to contribute to fundraising and grant management processes and protocols and to support broader learning with donors

Communications:

Supporting with logistics and preparation for donor events, including webinars and donor calls
Working with the Communications team on key donor outputs (e.g. maps for proposals, updates for quarterly organisation-wide events)
Managing team posts on internal communication platforms

Culture:

Promoting a culture of high performance and continuous improvement that values learning and a commitment to quality
Upholding and promoting BV’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve
Nurturing a positive and productive work environment which is free from harassment and bullying
Ensuring that all organisational activities are consistently performed under the principles of equity, fairness, inclusiveness and respect for the diversity of people
Please note that this job description is not intended to be an exhaustive list of duties and responsibilities.

Skills and experience

Required

Excellent oral and written communication skills
Fluency in written and spoken English
Excellent time management and organisational skills
Strong interpersonal skills and ability to relate to and work effectively with
individuals from a wide range of backgrounds and cultures at all levels
Excellent knowledge of G Suite products, MS Office, and Google Apps
Ability to prioritise tasks and manage a busy workload
Excellent attention to detail and accurate record-keeping
Ability to convey messages clearly in presentations, meetings and written form
An ability to marshall resources and continually improve systems and processes

Desirable

Excellent skills in communication of information to a diverse range of stakeholders
Knowledge of customer relationship management tools, such as Salesforce
Experience in the small-scale fisheries, marine conservation, or rural development sectors.
Competency in French/Portuguese/kiSwahili/Bahasa/Malagasy. more

Summary job description
The Global Digital Lead will oversee the digital transformation of Blue Ventures, evaluating our current tech stack and developing a digital transformation roadmap to ensure the organisation uses the appropriate digital tools and software for collaboration and communication. This role will manage all software systems, including financial software, CRM, communication... software, enterprise resource planning (ERP) software, file management, workflow, and collaboration software. Additionally, the Global Digital Lead will be responsible for ensuring that the organisation is set up to succeed from a hardware perspective, managing the procurement and efficient use of hardware across various regions.
Key responsibilities for this role will include:


Strategic planning and implementation

Software and hardware management
Digital transformation and change management
Artificial intelligence
Cybersecurity and data compliance
Team leadership and development
IT support and troubleshooting more

Summary job description

We are on the hunt for a visionary financial leader to spearhead our global Financial
Planning & Analysis (FP&A) function. As a pivotal role within our global finance team, you will shape and guide our financial strategy, programmatic budgeting, and proposal development. This role is vital in fuelling transformative changes across the organisation and holds overarching... accountability for delivering incisive financial insights and robust analytical frameworks that support our rapidly scaling international operations, including our diverse partnerships.
The Head of Financial Planning & Analysis will be at the forefront of ensuring that we leverage our financial resources most effectively to maximise impact, especially as we forge new partnerships and enter new geographies. A crucial part of your role will be to develop financial models and strategies that are both scalable and adaptable to suit the dynamic nature of our international programmes and collaborations.
The ideal candidate will have a proven record of developing and implementing financial systems, policies, and procedures across globally distributed teams. As a leader, you are resourceful and agile, welcome innovative approaches, and can rapidly pivot to seize emerging opportunities. You excel at nurturing talent, driving a high-performance culture, and inspiring teams through periods of intense organisational growth while maintaining operational excellence.
Reporting to the Director of Finance, you will have line management responsibilities within the Business Partnering team. This is a full-time position based in any of our locations, offering the potential for overseas travel to collaborate closely with colleagues, field teams, and partners in regions such as coastal East Africa, West Africa, and Southeast Asia.

Responsibilities

Financial Strategy

Lead the annual budgeting and multi-year financial planning processes, working closely with the Director of Finance and the Chief Programmes Officer, integrating organisational objectives with financial metrics.
Lead on the development and rollout of models to support long-term resource allocation and drive growth.
Coordinate with senior leadership to identify key priorities and allocate resources accordingly.
Develop and innovate the organisation’s financial analysis and tools to inform strategic decision-making leveraging techniques such as sensitivity analyses and scenario planning to provide insights and recommendations to optimise financial performance and mitigate risks.
Develop an approach for maximising cost recovery across all organisational activities to ensure BV is able to recover indirect costs, supporting long-term financial sustainability.
Apply best practice management of investment and foreign exchange risk.

Programmatic budgeting and proposal development

Work closely with the Director of Development and the Chief Programmes Officer to reimagine our programmatic funding process and cycles to align funding with the long-term resource allocation requirements of the organisation.
Collaborate closely with programme leads and grant management teams to oversee proposals and secure funding for our work.
Develop accurate and realistic budget forecasts aligned with programmatic goals.
Evaluate the long-term financial sustainability of programmes.
Support fundraising efforts by providing financial data and projections.
Work with grant management to ensure that grant proposals include accurate and compelling financial information.
Assist in identifying potential funding sources and partners.
Act as finance business partner for Global and Central functions, including Global Advocacy, Health and Operations.
Assist budget holders in the development of budgets and monitoring of internal and restricted project budgets and cost allocations.
Assist budget holders in proposal development and grant reporting.

Financial information

Global responsibility for the development, preparation, and presentation of monthly, quarterly, and annual financial information (reports and dashboards) ensuring that critical stakeholders receive relevant information on a timely basis.
Own the organisational level financial reporting consolidation model and make innovative changes to improve the resilience of the management and reporting of financial information.
Identify opportunities to streamline financial planning and analysis processes.
Implement best practices and technology solutions to enhance efficiency and accuracy.
Develop and monitor key performance indicators (KPIs) and financial metrics, and report on them to the organisation and to trustees.
Create and maintain dashboards that provide actionable insights for leadership.
Communicate complex financial information in an easy-to-understand manner to various audiences.
Lead the development of advanced metrics that provide insight and analysis into the strategic direction of the business around areas such as value for money.

Team leadership

Lead and develop the business partnering team to maximise its potential.
Provide guidance, set performance expectations, and ensure team members have the necessary resources to succeed.
Foster a culture of continuous learning and knowledge sharing within the team.
Ensure the global team members operate consistently and are accountable for their areas of responsibility.
Serve as a financial mentor and resource to the organisation at large.
Conduct financial literacy workshops and training sessions for staff.
Act as a liaison between the finance department and other functional areas to promote financial awareness and understanding.

Systems Development for Financial Information

Evaluate existing financial systems and tools based on their ability to deliver information to stakeholders and identify areas for improvement or replacement.
Lead or collaborate on projects to upgrade or implement new financial systems that enhance data integrity and reporting capabilities.
Work with IT and other relevant departments to ensure seamless integration of financial systems with other organisational software, including contributing to the successful implementation and uptake of a CRM system.
Train finance and non-finance teams on how to use new systems and tools effectively.
Develop user guides and offer ongoing support to encourage organisational adoption of new systems

Skills and experience

Full finance professional qualification (ACCA/ACA or equivalent).
Minimum 7 years experience in finance, preferably with extensive experience in an FP&A, business partnering, or equivalent role in practice.
Substantial experience in successfully managing finance functions in multi-country and global organisations, preferably in an international development setting.
Experience of successfully leading major financial transformation initiatives and programmes.
Expert at financial modelling and conducting complex financial analysis.
Experience of sponsoring, planning, and/or managing major projects.
Strategic mindset and experience working alongside and reporting to C-suite executives.
Proven ability to work collaboratively with others in a complex organisation (i.e., network, confederation, or a federation with multiple teams and functions), demonstrating team building and facilitation skills.
Outstanding at successfully empowering, motivating, managing, and mentoring staff from diverse backgrounds (including remote/virtual management).
Excellent written and verbal communication and presentation skills across a range of audiences, diplomacy, negotiations, influencing, and conflict mediation skills in a culturally and linguistically diverse environment where English is the working language.

We would also love to see

Experience of living and working in low income and/or tropical coastal contexts is relevant to our work
Direct experience managing an international business partnering/FP&A team
Clear interest or experience in either charity finance and charitable organisations or environmental / sustainability finance
An advanced degree in business, organisational development, or nonprofit management
Knowledge of Access Dimensions finance system
Competency in an additional language from any country of BV’s operations

You will be a great fit if

You show a commitment to Blue Ventures’ mission and values, evidenced by exhibiting a high level of personal and professional integrity, humility and humanity
You demonstrate a strong bias for action and comfort with the uncertain; you are motivated to move forward, make decisions, and finalise details quickly once information is available
You’ve shown a willingness and ability to challenge the status quo creatively and productively. You have an analytical mindset and orientation towards measurement, outcomes, continuous improvement and learning
You value, in others and in yourself, data-driven and consultative decision-making. You think critically and put a high value on offering and receiving constructive feedback and criticism
You’re a natural relationship builder and have a proven ability to work collaboratively with others in a complex organisation, demonstrating team building and facilitation skills. You enjoy collaboration and have a genuine interest in learning from and developing others
You’re a people person who takes pride and pleasure in developing talent and
creating safe, happy, productive, and engaging workplace cultures and environments for staff at all levels and from varied backgrounds. You crave building teams, finding talent, nurturing relationships, and tackling challenging people-related issues
You are a passionate professional who combines strong leadership skills with patience and a humble approach
You’re able to engage people’s energies, hearts, and minds in service of a mission.
You use exemplary interpersonal skills to establish relationships of trust and influence
You show self-motivation, flexibility, and the ability to work and thrive in a fast-paced, energetic, entrepreneurial environment
You’re trustworthy in managing sensitive situations and information; you are discrete, professional, and possess excellent judgement
You’re detail-oriented and compliance-minded; you enjoy dotting i’s and crossing t’s
You are comfortable with a playfully professional workplace culture more

Responsibilities

Partnership and grant management:
Oversee the administrative process of onboarding of new partner organisationsensuring procedures are followed in a timely manner
Coordinate the set-up, closure and renewal of grant agreements, supporting the Regional Manager and EAC country leads to finalise new grants
Support country leads to coordinate progress check in calls with partner... organisations.
Lead the development of partner feedback surveys and ensure consistent partnership management is being delivered across the region
Support in monitoring the delivery of institutional and-non institutional grants, by reviewing reports and managing the payments of partner grants
Ensure all documentation and systems are maintained appropriately for each project and/or partnership

Programme support:

Support the Regional Manager and EAC country leads in monitoring delivery against Organisational Key Results (OKRs)
Support the region’s annual planning and budgeting process
Work with the Regional Manager and country leads to develop and maintain effective partnership and/or project tracking tools
Where required, support the team’s operational needs, including planning travel,
organising events and coordinating recruitment

Communications and learning:

Supply regular updates for Blue Ventures’ internal and external communications, reporting progress made in field activities and projects
Support Blue Venture’s communication and knowledge development teams in documenting, capturing and sharing key learnings successes and challenges across the EAC region

Skills and experience

Required

Existing eligibility to work in East Africa (Tanzania, Mozambique or Kenya)
Graduate degree (or equivalent) in a relevant field and/or 5 years demonstrable experience working in environmental conservation and/or community-based programmes
Fluency in written and spoken English, with excellent writing skills
Proven experience in project management
A strong team player who is friendly and ideally has experience working with a diverse and multicultural team
Excellent communication and interpersonal skills, and ability to convey complex messages clearly in meetings and written form to connect with people of all seniority levels and cultural backgrounds
Excellent organisational skills, an ability to pay attention to detail and continually improve systems and processes
Clear commitment to a community-based approach to conservation and development
Flexible with an ability to adapt to changing priorities, with a willingness to participate in a wide range of tasks
Trustworthy in managing sensitive situations and information; a high level of integrity more