The MENTOR Initiative is looking for a highly motivated, dynamic, and skilled person as its Logistics Coordinator for its Nigeria programmes.
The Logistics Coordinator is a member of the Country Management Team (CMT) and as such actively assisting the MENTOR Initiative in achieving programme objectives in a timely manner and strategically develop its support in response to identified needs on the... ground. S/he works closely with the Country Director (CD), the finance coordinator and the technical coordinator in providing required logistics operational support as per logical frameworks and/or in accordance with the programme grant/award specifications. The Logistics Coordinator manages a team comprising of both expatriate and national logistical staff.
The Logistics Coordinator for the Nigeria programmes will work to provide logistical support to the
MENTOR technical team within vector borne disease case management, vector control, organisation of emergency preparedness and response, and IEC/BCC. This post will work with MoH, UNHCR, other UN agencies, NGOs and FBO teams to help ensure that all vulnerable IDPs and refugee populations in target areas have access to quality malaria and other vector borne diseases case management and prevention. This will be achieved through a combination of support from the base in Maiduguri and from field basis.

The main responsibilities of this post include the following:
Security

Carry out a full security assessment of the areas where MENTOR is operational.
In close collaboration with the CD, coordinate and analyse security information received from the field, from team members in Maiduguri and from external stakeholders.
In collaboration with the CD, ensure regular updates of security guidelines for the MENTOR team members in the Nigeria programme.
Directly responsible for all logistical aspects of security management (hibernation kits, fence, vehicles, security training of drivers and guards, comms etc).
Manage on a daily basis the movement plan of all staff.
Be the first security point of contact for internal and external.

Fleet management

Directly responsible for organising the increase of the MENTOR fleet. This includes purchase of second hand, suitable vehicles for the programme as well as rental when appropriate.
Coordinate and ensure the follow up of the contract, the maintenance and repair of all vehicles. This includes long term solutions for quality maintenance by skilled people.
Ensure the proper usage of vehicle logbooks, fuel consumption, daily / weekly routine checks etc.
Keep current documentation, maintenance and insurance of all vehicles used by the MENTOR Initiative in the Programme.

Procurement

In close collaboration with the HQ team, directly responsible for coordinating and follow up on all international procurement. This includes the preparation of all documentation required as per the MENTOR standard procurement procedure.
Ensure that all procurement procedures are applied and respected at all levels.
Directly responsible for all local procurement of programme entrants and operational support items. This includes supervising that MENTOR standard procedures are applied and respected at all levels for national procurement.
Directly responsible, with the local logistical team, for the consignment and Customs clearance of goods and follow up on taxes exemptions process.
Work in close collaboration with the HQ Grants Manager on all international procurements.
Coordinate the logistical filing system to include all equipment manuals, maintenance schedules and logs documentation e.g. way bills, stock cards/requests, etc.

Stock management

Ensure that MENTOR standard procedures are in place for stock management at all levels (stock cards, waybills, stock requests, inventories).
Coordinate and ensure the maintenance and repair of all generators, communication equipment and IT equipment.
Responsible for the regular maintenance of a complete, transparent and detailed list of assets. Ensure all The MENTOR Initiative Nigeria Emergency Programme assets are recorded and monitored / maintained.
Ensure all The MENTOR Initiative Programme assets are recorded and monitored / maintained.
Coordinate the logistical filing system to include all equipment manuals, maintenance schedules and logs documentation e.g. way bills.

Office / accommodation maintenance

Ensure the procurement and maintenance of essential items for the bases in Maiduguri and Monguno (generator, internet, water supply, computers, communications equipment etc).
In close collaboration with CD, ensure security precautions are adequate for all bases as per context requirements.
If required, source secure warehousing facilities.
Oversee selection/identification and maintenance of the office/accommodation facilities and their related utilities, ensuring safe and standard living and working conditions for all MENTOR bases.

HR

Direct management of the MENTOR logistics team (logistics assistants, drivers, and guards) in the country.
As required, organise for recruitment of logistics Team (such as log assistant, drivers, guards) and following MENTOR standard recruitment guidelines.
Ensure capacity building and training on a regular basis of all logistic staff in Maiduguri and in the field.
Ensure that the MENTOR code of conduct, Safeguarding policies and internal rules and regulations are adhered to and respected.

Programme Support:

Train receiving agencies in necessary logistical requirements and ensure donor certificates are in place.
Record distribution of materials to NGOs and MoH to NGOs geographic coverage / usage of materials.
Support the logistical aspects of the programmes (distribution, IRS / larvicide and fly control campaign).
Ensure back up logistics for the programmes as required.
As required, provide logistically related information for proposals and budget designs for new grant submissions.

Communication:
Internal

Maintain regular communication and collaboration with the Technical and Project Field Coordinators
Ensure a good delegation and capacity building to the local staff under the direct responsibilities.
Organize regular general team meetings as well as operational support meetings.
Submit a summary report of activities carried out on a weekly basis. This report shall include identification of areas of weakness and strengths and recommendation for improvement in implementation and performance of the related tasks.
Compile and submit bi-weekly/monthly MENTOR logistic reports.
Contribute to MENTOR quarterly reports.
Take part in annual report on the overall accomplishments, challenges and general analysis of the ongoing objectives in relation to the programme achievement.

External

Support the CD in assessment of programmes when required.
Assist the CD with field related information for external reports and/or donor proposals and in the creation of viable new proposals and budgets for future grants or Memorandums of Understanding.
As required by the CD, represent MENTOR at State/National level meetings with the government and Health Partners to help inform and support a coordinated approach to disease control in Nigeria ensuring coordination and constructive working relations and attendance at relevant inter-agency coordination meetings
Ensure a transparent and efficient exchange of data, context reports etc. with relevant stakeholders.
Any other related duties as may be assigned by the CD and agreed with the HQ Grants Manager / Programme Manager and/or the Senior Management Team.

As the MENTOR-Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programmes goals and aims.
Job requirements

At least 4 years of experiences as logistics Coordinator with NGOs
Familiar with NGO standard procedures
Solid prior experience working in complicated security and full remote contexts will be an advantage
Experienced in logistics donors procedures and HR management
Fluent in English
Organized and good coordination / able to work under pressure
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes
Excellent communication skills
Proven capacity to train others more

Duration:  Projected contract duration is up to Mid June 2023

Start Date: Soon as possible
Reporting to:  Senior Prevention Officer
Job requirements:

A Bachelors Degree / Higher Diploma.   
Significant NGO and/or work experience related to Data entry and compilation/ data management.
Able to work as part of an established team with excellent communication skills, team builder, flexible,... adaptable.
Reporting skills and use of KOBO Software.
Good oral/written comprehension: English and local language(s)
Maiduguri/Jerre indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.

To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 27th March 2023.
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date
The context:

The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.

Overall, Job Purpose:

Under the direct supervision of the Senior Prevention Officer, the Data Entry Operator is responsible for cross check all the IRS data with the Program team and ensure the accurate data is computerized and to properly file all the hard copies of the program data.

 Summary of duties and responsibilities

Timely collection of all the program data from the prevention team on daily basis and to properly cross check for accuracy and to ensure that the accurate data is computerized.
Support the ME Officer and Senior Prevention Officer in preparation and print out the various data monitoring tools- IRS and entomological activities collection tools.
Organize data collection of all project related data including operational research).
In coordination with Senior Prevention Officer and ME officer maintain databases for field activities including Entomological activities and KAP survey and help them in data analysis.
Participate in data collection from the field.
In close coordination with the Prevention Officers and ME Officer verify quality of the data in terms of accuracy and key information captured.
Organize all data files (soft and hard) in an organized and understandable manner and the Cross checking of all the hard data with soft version before sharing.
Ensure completeness and timeliness of databases for all activities assigned.
In coordination with the prevention team conduct routine data verification and cleaning of data sets.
Ensure data are managed with confidentiality and make sure all data within domain remain protected.
Participate in database and procedure design.
Conduct field visits for matters that need onsite field data verification and or field supervision.
Regularly sharing of the data at least twice in a week and also, when needed for PrevCo/CD .
Proper maintaining and tagging of the data files.
Timely provision of data for internal and external reports.
Other activities/duties as agreed upon by the ME Officer/Field Senior Prevention Officer

Project support

Assist the Senior Prevention Officer/ME Officer/Prevention Officers in the day to day activities implementation of the project.
Provide logistic and administrative support where needed and when requested.
Participate in training sessions and meetings

Reporting.

Provide regular updates to Field Senior Prevention Officer and M&E Officer on the progress of all field activities through the data analysis.
Assist in the biweekly reporting of the data analysis.
Assist in the provision of data for reporting of the monthly, quarterly, semiannual and annual through the Senior Prevention Officer/M&E Officer.
Assist in any other reporting on need basis with Senior Prevention Officer.

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Senior Prevention Officer/M&E Officer Prevention Coordinator if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Liaise with the Senior Prevention Officer/ Prevention Coordinator on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Prevention Coordinator at all times.
As the MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programs goals and aims. Similarly, while work on weekends will not normally be required, requests to do so should be regarded as falling within the 40hr working week stipulated within the MENTOR-Initiative’s standard working contract, of which this job description forms a part. more

Duration:  Projected contract duration is up to Mid June 2023

Start Date: Soon as possible
Reporting to:  Field Senior Program Officer
Job requirements:

A Bachelors Degree / Higher Diploma.   
Significant NGO and/or work experience related to Data entry and compilation/ data management.
Able to work as part of an established team with excellent communication skills, team builder,... flexible, adaptable.
Reporting skills and use of KOBO Software.
Good oral/written comprehension: English and local language(s)
Monguno indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 27th March 2023.
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date
The context:
The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.
Overall, Job Purpose:

Under the direct supervision of the Field Senior Program Officer, the Data Entry Operator is responsible for cross check all the IRS data with the Program team and ensure the accurate data is computerized and to properly file all the hard copies of the program data.

 Summary of duties and responsibilities

Timely collection of all the program data from the prevention team on daily basis and to properly cross check for accuracy and to ensure that the accurate data is computerized.
Support the ME Officer and Senior Prevention Officer in preparation and print out the various data monitoring tools- IRS and entomological activities collection tools.
Organize data collection of all project related data including operational research).
In coordination with Senior Prevention Officer and ME officer maintain databases for field activities including Entomological activities and KAP survey and help them in data analysis.
Participate in data collection from the field.
In close coordination with the Prevention Officers and ME Officer verify quality of the data in terms of accuracy and key information captured.
Organize all data files (soft and hard) in an organized and understandable manner and the Cross checking of all the hard data with soft version before sharing.
Ensure completeness and timeliness of databases for all activities assigned.
In coordination with the prevention team conduct routine data verification and cleaning of data sets.
Ensure data are managed with confidentiality and make sure all data within domain remain protected.
Participate in database and procedure design.
Conduct field visits for matters that need onsite field data verification and or field supervision.
Regularly sharing of the data at least twice in a week and also, when needed for PrevCo/CD .
Proper maintaining and tagging of the data files.
Timely provision of data for internal and external reports.
Other activities/duties as agreed upon by the ME Officer/Field Senior Prevention Officer

Project support

Assist the Senior Prevention Officer/ME Officer/Prevention Officers in the day to day activities implementation of the project.
Provide logistic and administrative support where needed and when requested.
Participate in training sessions and meetings

Reporting.

Provide regular updates to Field Senior Prevention Officer and M&E Officer on the progress of all field activities through the data analysis.
Assist in the biweekly reporting of the data analysis.
Assist in the provision of data for reporting of the monthly, quarterly, semiannual and annual through the Senior Prevention Officer/M&E Officer.
Assist in any other reporting on need basis with Senior Prevention Officer.

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Senior Prevention Officer/M&E Officer Prevention Coordinator if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Liaise with the Senior Prevention Officer/ Prevention Coordinator on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Prevention Coordinator at all times.
As the MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programs goals and aims. Similarly, while work on weekends will not normally be required, requests to do so should be regarded as falling within the 40hr working week stipulated within the MENTOR-Initiative’s standard working contract, of which this job description forms a part. more

General information

Duration:  Projected contract duration is up to October 2023

Start Date: Soon as possible
Reporting to:  Local Operational Research Officer
Job requirements:

A Bachelors Degree / Higher Diploma.   
Significant NGO and/or work experience related to Data entry and compilation/ data management.
Able to work as part of an established team with excellent communication... skills, team builder, flexible, adaptable.
Reporting skills and use of KOBO Software.
Good oral/written comprehension: English and local language(s)
Maiduguri indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 25th March 2023.  
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date

The context:
The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria. In addition, MENTOR is conducting a research study to evaluate the protective efficacy of a novel tool in humanitarian crisis settings: a spatial repellent tool called Mesh which provides long-lasting protection to users, with predicted efficacy of 6 months. We are planning to assess the efficacy of Mesh in reducing malaria cases in displacement camps near Maiduguri.
TERMS OF REFERENCE

Overall, Job Purpose:
Under the direct supervision of the Operational Research Officer/ Operational Research Manager, the Data Assistant is responsible for cross check all the research activities data with the Research team and ensure the accurate data is computerized and to properly file all the hard copies of the program data.
Summary of duties and responsibilities

Working as part of a research team, the Data Assistant will be responsible for managing the research data, including the following:
Receive training from MENTOR on data collection forms (entomological data forms, epidemiological data forms, community survey data forms), data collection method (digital KoBo App), data cleaning and development of databases
Development and management of data collection forms in KoBo (translation English, Hausa, other local languages)
Supporting the field teams in accurate and reliable data collection in the field as well as timely and completely data reporting, in line with programme planning
Overviewing the reported data, reliable cleaning of the data according to research aims, development of accurate and complete databases, efficient data management
Responsible data management according to ethical research guidelines, including data confidentiality and password locked storage of data
Regular communication between the field team, the local Operational Research Officer and the Senior Operational Research Officer/Manager, including progress and problems of the data management (translation English, Hausa, other local languages)

Project support

Assist the Operational Research Officer/ Operational Research Manager in the day-to-day activities’ implementation of the research.
Participate in training sessions and meetings

Reporting.

Provide regular updates to Operational Research Officer/ Operational Research Manager on the progress of all field activities.
Periodic reporting of the research activities.

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Senior Operational Research Officer/ Operational Research Manager if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.
As the MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programs goals and aims. Similarly, while work on weekend will not normally be required, requests to do so should be regarded as falling within the 40hr working week stipulated within the MENTOR-Initiative’s standard working contract, of which this job description forms a part. more

Reporting to:  Senior Operational Research Officer/ Operational Research Manager
Job requirements:

Degree in Medicine / Medical Sciences with a Doctorial or Nursing background   
Significant experience in Research, Managing Teams and field activities, preferrably in Maiduguri area/camps/related to health at community level.
Able to work as part of an established team with excellent... communication skills, team builder, flexible, adaptable.
Reporting skills and use of KOBO Software
Good oral/written comprehension: English and local language(s)
Maiduguri indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 09th March 2023.
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date

The context:

The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria. In addition, MENTOR is conducting a research study to evaluate the protective efficacy of a novel tool in humanitarian crisis settings: a spatial repellent tool called Mesh which provides long-lasting protection to users, with predicted efficacy of 6 months. We are planning to assess the efficacy of Mesh in reducing malaria cases in displacement camps near Maiduguri.
TERMS OF REFERENCE
Local Operational Research Officer
Overall, Job Purpose:
Under the direct supervision of the Senior Operational Research Officer/ Operational Research Manager, the Local Operational Research Officer is responsible for epidemiological monitoring, evaluating cases of malaria in a cohort of 4–59-month-old children in Maiduguri (and any other areas assigned as required).
Summary of duties and responsibilities

Work directly with the Operational Research Officer/Manager and provide support in the following:
Overviewing the MENTOR Operational Research, including the epidemiological activities in the field: Monitoring malaria cases in a children cohort below 5 years.
Supervising the research field team to adhere to the work protocols for epidemiological activities in the field (RDT malaria tests for the children, blood spot sampling on filter paper, malaria treatment in case of positivity), in line with programme planning
Supervising the research field team to ensure accurate and reliable data collection in the field (medical data of children and survey data of the intervention), timely and completely data reporting to the research team, in line with programme planning
Regular communication between the field team and the Operational Research Officer/Manager (translation English, Hausa, other local languages)
Overviewing the logistical procurement and maintenance of required field epidemiological equipment
Coordinate with external agencies and partners to ensure that MENTOR activities follow a holistic approach with other vector control activities carried out in the research setting
Facilitating local regulatory processes and obtaining permissions from local authorities for programme and research activities such as access to the field
Work as part of the research field team.
Coordination of field team activities across multiple sites
Ensure the compliance of MENTOR programming for all grant contract obligations to provide technical and operational capacity building in the delivery of programming and research
Prepare, organise and deliver technical training to the research field team for the implementation of epidemiological activities of the MENTOR Operational Research, in close collaboration with the MENTOR Research Officer/Manager
Develop technical materials such as Standard Operating Procedures, training protocols, work protocols and data collection forms, needed for the successful implementation of programme and research activities.

Project support

Assist the Senior Operational Research Officer/ Operational Research Manager in the day-to-day activities’ implementation of the research.
Participate in training sessions and meetings

Reporting.

Provide regular updates to Senior Operational Research Officer/ Operational Research Manager on the progress of all field activities.
Periodic reporting of the research activities.

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Senior Operational Research Officer/ Operational Research Manager if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Liaise with the Senior Operational Research Officer/ Operational Research Manager on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Operational Research Manager at all times.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

Duration:  Projected contract duration is up to June 2023

Start Date: 01st March 2023
Reporting to:  Senior Program Officer/ Prevention Coordinator
Job requirements:

Bachelor’s degree in Biological Sciences/ Public Health or Environmental Sciences   
2 to 3 years of Previous INGO and/or work experience related to health at community level.
Able to work as part of an established team with... excellent communication skills, team builder, flexible, adaptable.
Excellent Computer Skills; Proficiency Microsoft package (Excel, Word, Outlook, PowerPoint)
Reporting skills and use of KOBO Software
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Monguno indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 03rd March 2023.
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date
Overall, Job Purpose:
Under the direct supervision of the Senior Program Officer / Prevention Coordinator, the Prevention Officer is responsible for implementation of all IRS & IEC/BCC Campaigns, prevention and VBD control Activities, managing other tasks of MENTOR-Initiative in Monguno.
Key tasks and responsibilities

To manage rapid assessment visits to the sites selected for the IRS & IEC/BCC Campaigns, and manage other planning activities.
To conduct base line survey and end line survey in all the designated areas and compare the impact of both surveys conducted.
Support the Senior Program Officer to identify suitable casual workers for the campaign according to MENTOR Initiative selection criteria in coordination with relevant ministries/local authorities.
Identify training venues in close coordination with LGA focal persons/community leaders.
To train teams on and conduct population sampling and surveys as required.
To maintain records of all the data in the MENTOR office and prepositioning at target sites.
Support the Senior Program Officer in sensitization meetings with the key stakeholder before starting of each activity.
Daily coordination meeting with the before and after the activity.
To keep relevant ministries and stakeholders informed about the activities and ensure that relevant documents are signed by The MENTOR Initiative and Community Focal Persons.
To monitor IRS & IEC/BCC Campaigns and be a part of the any distribution activities in the field.
To organize, assist, and facilitate 2 days trainings of daily workers, and to ensure them how to handle the ongoing campaign according to the MENTOR recommended procedures.
In coordination with the logistician, to ensure that all equipment and materials are maintained and stored under good conditions.
To help in the development of standard IEC materials and also to organize and facilitate trainings for community Mobilizers on proper IRS & IEC/BCC.
To provide timely prevention monthly work-plan that shall be evaluated with the corresponding activities at the end of the relevant month.
To cross-check and compile daily data from IRS & IEC/BCC Campaigns, submit it to Senior Program Officer on timely basis.
Regular cross check of all the databases with hard data before sharing with the Senior Program Officer/Prevention Coordinator.
Any other related tasks assigned by the line manager or Prevention Coordinator.

Project support

Assist the Field Senior Program Officer in the day-to-day activities’ implementation of the project.
Provide the logistic and administrative support where needed and when requested.
Participate in training sessions and meetings

Reporting.

Provide regular updates to Field Senior Officer/ Prevention Coordinator on the progress of all field activities.
Biweekly reporting of the program activities.
Assist the Field Senior Program Officer/ME Officer in the reporting of the Biweekly and monthly
Assist in reporting on need basis with the Field Senior Program Officer/Prevention Coordinator

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Prevention Coordinator/SMT if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Liaise with the Senior Program officer on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Prevention Coordinator at all times.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

Duration Projected contract duration is up to June 2023

Start Date: 01st March 2023
Reporting to:  Prevention Coordinator & Country SMT
Job requirements:

Bachelor’s degree in Biological Sciences/ Public Health or Environmental Sciences/Program Management   
3 to 4 years of Program & Base Management experience in INGO work related to health at community level.
Good Management Skills;... Autonomy, rigor, analytical skills and sense of initiative.
Excellent Computer Skills; Proficiency Microsoft package (Excel, Word, Outlook, PowerPoint)
Reporting skills and use of KOBO Software
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Monguno indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 03rd March 2023.
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date 
Overall, Job Purpose:
Under the direct supervision of the Prevention Coordinator, the Senior Program Officer is responsible for managing Field Prevention Officers, oversee implementation of all IRS & IEC/BCC Campaigns, prevention and VBD control Activities at field level, and managing other tasks of MENTOR-Initiative in Monguno.
Key Tasks and Responsibilities
Programmes

To manage rapid assessment visits to the sites selected for the IRS & IEC/BCC Campaign, and monitor Campaign activities using M&E check-list and data tools.
To train teams on and conduct population sampling and surveys as required.
To arrange/conduct base line and end line surveys in all the designated areas and data compilation.
To maintain records of all the campaign equipment’s in the MENTOR office and prepositioning at target sites.
Ensure M&E plans are in place for all indicators and review their relevance and effectiveness at capturing key program data.
To organize, assist, and facilitate trainings of daily worker and to the MENTOR Prevention team.
To organize the development of standard IEC materials and also to organize and facilitate trainings for community Mobilizers on proper IRS & IEC/BCC.
Ensure that mechanisms are in place and effectively used to measure effectiveness and impact of IRS & IEC/BCC interventions.
To ensure the accurately compilation of daily program data received from the Prevention officers, submit it to Prevention Coordinator on timely basis.
In coordination with the logistician, to ensure that all equipment and materials are properly maintained and stored under good conditions.
With close liaison with Prevention Coordinator fully participate in the quarterly and final reports writing in reference to the expected indicators of the prevention activities log-frames.
To provide timely prevention monthly work-plan that shall be evaluated with the corresponding activities at the end of the relevant month.
Collect malaria/diarrhoeal data from MOH/WHO when required, cross check databases and ensure the data is properly organized and secured.
Any other related tasks assigned by the line manager or the Country Director

Liaison

Develop MENTORs relations with ministries and authorities in Borno state (Monguno LGA) to ensure smooth roll out of programme activities.
Monitor, coordinate, and communicate the strategic objectives of the MENTOR with government ministries.
Regular liaison with the MENTOR Senior Management Team (SMT) and the relevant key stakeholders; ministries, partners and community members for the effective implementation of all the planned prevention activities in the target locations.
To keep relevant ministries and stakeholders informed about the Campaign and other activities and ensure that relevant documents are signed by The MENTOR Initiative and Community Focal Persons.
To keep the SMT informed of necessary permissions, documentation, and procedure that is required with authorities in order to ensure the implementation of programme activities.

Base Management

With support from the Logistics Coordinator, the Finance Coordinator and the Prevention Coordinator, ensure that the MENTOR base operates on the basis of MENTOR’s existing procedures.
Ensure the weekly reporting of expenses and weekly cash count of the cash boxes in NGN with the Fin & Admin Officer in order to ensure that the balances are corrects and submit to Finance Coordinator for review.
Collaborate with the Fin & Admin officer to recruitment of Daily Workers (as necessary) and provide training to relevant staff on MENTOR’s systems and policies and ensure standards of transparency and accountability.
Ensure the strict respect of organizational security guidelines and annexes (vehicle usage, curfew, appropriate behavior etc.) by all MENTOR team members working from the base, and any people visiting or being hosted at the base. Any lack of respect of these rules must be reported immediately to the Country Director.
Ensure any security incidents and infringements of security guidelines and annexes are appropriately investigated with the guidance of Logistics Coordinator and CD where necessary.

Project support

Assist the Prevention Coordinator in day-to-day activity implementation of the project.
Act as the organisations focal point for external representation to authorities and partners in Monguno.
Provide logistics and administrative support where needed.
Participate in training sessions and stakeholder meetings on regular basis.

Reporting

Provide regular updates to Prevention Coordinator on the progress of all field activities and data analysis.
Weekly/Biweekly reporting of the program activities.
Assist in the reporting of the monthly, quarterly, semi-annual through the Prevention Officers and M&E Officer
Participate in the health, WASH or other related meetings when dedicated by the Prevention Coordinator
Ensure a transparent and efficient exchange of data, context reports etc with relevant stakeholders.

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Prevention Coordinator/SMT if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Work and collaborate with local government stakeholders and partners on ground (these can be MoH authorities, commissioners and other NGO correspondents). Liaise with the Prevention Coordinator on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Prevention Coordinator at all times.

 The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

Duration:  Projected contract duration is up to June 2023

Start Date: 01st March 2023
Reporting to:  Logistics Coordinator/ Assistant Logistics Coordinator
Job requirements:

Bachelor Degree in Logistics, Supply Chain, Public Administration or Equivalent   
2 to 3 years of Previous INGO and/or work experience related to Logistics, Supply chain or Administration.
Able to work as part of an... established team with excellent communication skills, team builder, flexible, adaptable.
Proficiency in Microsoft package (Excel, Word, Outlook, PowerPoint)
Excellent Computer/ Reporting skills
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Monguno indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 04th March 2023.  
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date
Overall, Job Purpose:
Under the direct supervision of the Logistics Coordinator/ Assistant Logistics Coordinator, the Logistics Officer is responsible is responsible for providing logistics and supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing other tasks in Monguno as assigned.
KEY RESULTS AND RESPONSIBILITIES:
Expected Key Results:
Provide support to the Logistics Coordinator (or Assistant Logistics Coordinator) for the achievement of the following results:

To implement logistics activities according to Mentor/ donor guides – especially in procurement and technical fields
To provide timely and regular updates to the Logistics Coordinator (or Assistant Logistics Coordinator) on logistics activities
Proper documentation of various project activities including timely reporting and dissemination 

Tasks and responsibilities:  
Supply Chain & Logistics Management Tasks:

Implement/maintain MENTOR’s standard practices in logistics procedures.
Procure goods and services on behalf of the MENTOR’s; Following procurement procedures and keeping documentation in compliance with donor audit requirements.
Provide advice to Logistics Coordinator (or Assistant Logistics Coordinator) (Assistant) on negotiation of contracts required by the MENTOR for goods and services.
Aid in updating of price lists, supplier database, contract follow-ups, and purchase tracker in the field.
Plan and organise transportation requirements; best use of vehicles, vehicle tracking and fuelling. 
Conduct regular spot checks for warehouse stocks and assets and report damages immediately.
Plan, organise and maintain any stores/warehouses containing MENTOR’s stock to required standards, providing timely stock reports to Logistics Coordinator (or Assistant Logistics Coordinator) and security to stores to keep losses to minimum.
Organise the transportation and other commodities for incoming and outgoing goods to ensure the timely receipt into stores/warehouses.
Ensure the archiving of procurement files and contracts follows the mentor initiative procedures.
Directly line manage the mission drivers in the field.
Provide weekly stock movement report to Logistics Coordinator (or Assistant Logistics Coordinator).
Provide timely advice and technical support on logistics issues to other functions within the MENTOR-Initiative.
Ensure good communication with the program staffs at all the level of the purchase process
Support, train and develop other staff in Logistics best practices as directed by the Logistics Coordinator (or Assistant Logistics Coordinator).
Liaise with international, government and non-government agencies and collaborate with them as appropriate under the guidance of Logistics Coordinator.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The MENTOR Initiative.
Any other tasks required within skill set.

Security Tasks:

In close coordination with the Logistics Coordinator, oversee the transportation, proper and secure storage of the prevention items in the field.
Follow up on vehicle movements within Monguno with a tracking system tool like GPS SMS, WhatsApp, etc.

Project Support Tasks:

In close coordination with the Senior Program Officer-Monguno; support on implementing of the planned activities especially in Monguno and adjacent host communities.
Support on security management in the hard-to-reach locations; IDPs camps and host community.
Provide support to finance and administration department where needed.

Others:

Adhere to MENTOR Code of conduct on Ethics and Integrity, SAFEGUARDING and Whistle blowing policy.
Conducts all activities in honest and trustworthy manner in the best interest of The MENTOR Initiative and the target community

 The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

Duration: Projected contract duration is up to June 2023

Start Date: 01st March, 2023
Reporting to:  Finance & Admin Coordinator
Job requirements:

Bachelor Degree in Business Administration, Finance, Accounting or Equivalent   
2 to 3 years of Previous INGO and/or work experience related to Finance Administration or HR.
Able to work as part of an established team with excellent... communication skills, team builder, flexible, adaptable.
Proficiency in Accounting software-SAGA preferably, Microsoft package (Excel, Word, Outlook, PowerPoint)
Excellent Computer/ Reporting skills
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Monguno indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 04th March 2023.
As position is required as soon as possible, interviews will be conducted on a rolling basis. MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date


 Overall, Job Purpose:
Under the direct supervision of the Finance & Admin Coordinator, the Finance & Admin Officer is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with MENTOR’s policies and procedures. He/She is will also responsible for providing support for day-to-day administrative requirements in Monguno base office.
Tasks and responsibilities:  
Financial Management Tasks:

Ensure that all standardised MENTOR finance procedures are understood and respected by all MENTOR field staff.
Ensure communication with Finance & Administration Coordinator (and the Country Director when needed) on accounting documents, weekly and monthly reports (cash counts, accountability/SAGA).
Check and arrange support documents at the field base office.
Maintain a daily management of the Cash accounts in Monguno offices and inform the Finance Coordinator about the cash flow for the week ahead as well as weekly plan expenditures.
Ensure the weekly reporting of expenses: Proceed to a weekly cash count of the cash boxes in NGN with the Snr Prevention Officer in order to ensure that the balances are corrects and submit to Finance Coordinator for review.
Close all the Monguno Cash books every end of month in liaison with Finance Coordinator
Ensure all cash payments and other payments and paperwork correspond and follow The MENTOR Initiative’s procedures and protocols (procurement and authorizations requests, Advances request, etc.…)
Ensure that all advances are liquidated at the end of each month if possible
Arrange for monthly shipment of the accounting documents to Maiduguri Office on time
Help in planning for future expenditures of the current month and project costs for future months

Administrative & HR Tasks:

Follow up & renewal of any registrations at field Level under the direction of Finance Coordinator.
Help with the recruitment process for the Daily workers to support on program activities.
Update the HR folder for each casual field staff (Daily workers) and follow up and filling of staff contracts, identification documents, account details…etc. on need basis.
Establish service or casual contracts in collaboration with the logistic department and under the direction of Finance Coordinator.
Advise, give feedback and recommendations to the field base staff in term of operational matters.
Assist and guide national staff to comply with MENTOR contracts, Staff Handbook, and Code-of-Conduct
Adhere and comply to labour laws of Nigeria and liaise with relevant authorities when required.
Ensure that all staff have access to MENTOR guidelines regarding their employment, valid staff ID cards and business cards when necessary.
Support the Finance Coordinator in follow up of contracts, MoUs renewals, track update table for deadlines of payments and contracts renewals at field level. File all contracts and MoUs corresponding.
In support of Logistics officer at the field, ensure contractual framework for relations with the various stakeholders of the Monguno base (suppliers, daily workers, craftsmen ...etc).
Supervise the work of base office cleaner to ensure their tasks are completed properly, and plan performance evaluations on a quarterly basis.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The MENTOR Initiative policies.

Other:

Participate to the Administration and Human resources meetings and working group when requested
Convene weekly staff meetings and minute discussions for updating the Coordination (SMT) on matters administration at field level.
Write a weekly report on activities past and future when requested

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

Position Title:  Senior Program Officer-Dikwa
Country: Nigeria

Base:  Dikwa

Duration: Projected contract duration is 6 Months - with possible extension

Start Date: 01st January 2023
Reporting to:  Prevention Coordinator & Country SMT
 Job requirements:

Bachelor’s degree in Biological Sciences/ Public Health or Environmental Sciences/Program Management   
3 to 4 years of Program &... Base Management experience in INGO work related to health at community level.
Good Management Skills; Autonomy, rigor, analytical skills and sense of initiative.
Excellent Computer Skills; Proficiency Microsoft package (Excel, Word, Outlook, PowerPoint)
Reporting skills and use of KOBO Software
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Dikwa indigene and resident preferred

What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 08th January 2023.
As position is required as soon as possible, MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date  
The context:
The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.
TERMS OF REFERENCE

Senior Program Officer

Overall, Job Purpose:
Under the direct supervision of the Prevention Coordinator, the Senior Program Officer is responsible for managing Field Prevention Officers, oversee implementation of all IEC/BCC Campaigns, prevention and VBD control Activities at field level, and managing other tasks of MENTOR-Initiative in Dikwa.
Key Tasks and Responsibilities
Programmes

To manage rapid assessment visits to the sites selected for the IEC/BCC Campaign, and monitor IEC/BCC Campaign activities using M&E check-list and data tools.
To train teams on and conduct population sampling and surveys as required.
To arrange/conduct base line and end line surveys in all the designated areas and data compilation.
To maintain records of all the campaign equipment’s in the MENTOR office and prepositioning at target sites.
Ensure M&E plans are in place for all indicators and review their relevance and effectiveness at capturing key program data.
To organize, assist, and facilitate trainings of daily worker and to the MENTOR Prevention team.
To organize the development of standard IEC materials and also to organize and facilitate trainings for community Mobilizers on proper IEC/BCC.
Ensure that mechanisms are in place and effectively used to measure effectiveness and impact of IEC/BCC interventions.
To ensure the accurately compilation of daily program data received from the Prevention officers, submit it to Prevention Coordinator on timely basis.
In coordination with the logistician, to ensure that all equipment and materials are properly maintained and stored under good conditions.
With close liaison with Prevention Coordinator fully participate in the quarterly and final reports writing in reference to the expected indicators of the prevention activities log-frames.
To provide timely prevention monthly work-plan that shall be evaluated with the corresponding activities at the end of the relevant month.
Collect malaria/diarrhoeal data from MOH/WHO when required, cross check databases and ensure the data is properly organized and secured.
Any other related tasks assigned by the line manager or the Country Director

Liaison

Develop MENTORs relations with ministries and authorities in Borno state (Dikwa LGA) to ensure smooth roll out of programme activities.
Monitor, coordinate, and communicate the strategic objectives of the MENTOR with government ministries.
Regular liaison with the MENTOR Senior Management Team (SMT) and the relevant key stakeholders; ministries, partners and community members for the effective implementation of all the planned prevention activities in the target locations.
To keep relevant ministries and stakeholders informed about the Campaign and other activities and ensure that relevant documents are signed by The MENTOR Initiative and Community Focal Persons.
To keep the SMT informed of necessary permissions, documentation, and procedure that is required with authorities in order to ensure the implementation of programme activities.

Base Management

With support from the Logistics Coordinator, the Finance Coordinator and the Prevention Coordinator, ensure that the MENTOR base operates on the basis of MENTOR’s existing procedures.
Ensure the weekly reporting of expenses and weekly cash count of the cash boxes in NGN with the Fin & Admin Officer in order to ensure that the balances are corrects and submit to Finance Coordinator for review.
Collaborate with the Fin & Admin officer to recruitment of Daily Workers (as necessary) and provide training to relevant staff on MENTOR’s systems and policies and ensure standards of transparency and accountability.
Ensure the strict respect of organizational security guidelines and annexes (vehicle usage, curfew, appropriate behavior etc.) by all MENTOR team members working from the base, and any people visiting or being hosted at the base. Any lack of respect of these rules must be reported immediately to the Country Director.
Ensure any security incidents and infringements of security guidelines and annexes are appropriately investigated with the guidance of Logistics Coordinator and CD where necessary.

Project support

Assist the Prevention Coordinator in day-to-day activity implementation of the project.
Act as the organisations focal point for external representation to authorities and partners in Dikwa.
Provide logistics and administrative support where needed.
Participate in training sessions and stakeholder meetings on regular basis.

Reporting

Provide regular updates to Prevention Coordinator on the progress of all field activities and data analysis.
Weekly/Biweekly reporting of the program activities.
Assist in the reporting of the monthly, quarterly, semi-annual through the Prevention Officers and M&E Officer
Participate in the health, WASH or other related meetings when dedicated by the Prevention Coordinator
Ensure a transparent and efficient exchange of data, context reports etc with relevant stakeholders.

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Prevention Coordinator/SMT if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Work and collaborate with local government stakeholders and partners on ground (these can be MoH authorities, commissioners and other NGO correspondents). Liaise with the Prevention Coordinator on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Prevention Coordinator at all times.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

General information:

Position Title:  Prevention Officer-Dikwa
Country: Nigeria

Base:  Dikwa

Duration:  Projected contract duration is 6 Months - with possible extension

Start Date: 01st January 2023
Reporting to:  Senior Program Officer
Job requirements:

Bachelor’s degree in Biological Sciences/ Public Health or Environmental Sciences   
2 to 3 years of Previous INGO and/or... work experience related to health at community level.
Able to work as part of an established team with excellent communication skills, team builder, flexible, adaptable.
Excellent Computer Skills; Proficiency Microsoft package (Excel, Word, Outlook, PowerPoint)
Reporting skills and use of KOBO Software
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Dikwa indigene and resident preferred

What we Offer:
Salary + Transport & National Housing Fund Contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
The context:
The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.
TERMS OF REFERENCE
Prevention Officer
Overall Job Purpose:
Under the direct supervision of the Senior Program Officer / Prevention Coordinator, the Prevention Officer is responsible for implementation of all IEC/BCC Campaigns, prevention and VBD control Activities, managing other tasks of MENTOR-Initiative in Dikwa.
Key tasks and responsibilities

To manage rapid assessment visits to the sites selected for the IEC/BCC Campaigns, and manage other planning activities.
To conduct base line survey and end line survey in all the designated areas and compare the impact of both surveys conducted.
Support the Senior Program Officer to identify suitable casual workers for the campaign according to MENTOR Initiative selection criteria in coordination with relevant ministries/local authorities.
Identify training venues in close coordination with LGA focal persons/community leaders.
To train teams on and conduct population sampling and surveys as required.
To maintain records of all the data in the MENTOR office and prepositioning at target sites.
Support the Senior Program Officer in sensitization meetings with the key stakeholder before starting of each activity.
Daily coordination meeting with the before and after the activity.
To keep relevant ministries and stakeholders informed about the activities and ensure that relevant documents are signed by The MENTOR Initiative and Community Focal Persons.
To monitor IEC/BCC Campaigns and be a part of the any distribution activities in the field.
To organize, assist, and facilitate 2 days trainings of daily workers, and to ensure them how to handle the ongoing campaign according to the MENTOR recommended procedures.
In coordination with the logistician, to ensure that all equipment and materials are maintained and stored under good conditions.
To help in the development of standard IEC materials and also to organize and facilitate trainings for community Mobilizers on proper IEC/BCC.
To provide timely prevention monthly work-plan that shall be evaluated with the corresponding activities at the end of the relevant month.
To cross-check and compile daily data from IEC/BCC Campaigns, submit it to Senior Program Officer on timely basis.
Regular cross check of all the databases with hard data before sharing with the Senior Program Officer/Prevention Coordinator.
Any other related tasks assigned by the line manager or Prevention Coordinator.

Project support

Assist the Field Senior Program Officer in the day-to-day activities’ implementation of the project.
Provide the logistic and administrative support where needed and when requested.
Participate in training sessions and meetings

Reporting.

Provide regular updates to Field Senior Officer/ Prevention Coordinator on the progress of all field activities.
Biweekly reporting of the program activities.
Assist the Field Senior Program Officer/ME Officer in the reporting of the Biweekly and monthly
Assist in reporting on need basis with the Field Senior Program Officer/Prevention Coordinator

Others

Work as part of an established team with excellent communication skills, team builder, flexible, adaptable and willing to work and travel to other field locations when required.
All other tasks asked by the Prevention Coordinator/SMT if needed.
Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including Whistle blowing policy.

External

Liaise with the Senior Program officer on critical or sensitive matters.
Specific external communication such as interview by media groups, other agencies, donors or government high level authorities should be referred to the Prevention Coordinator at all times.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

General information
Country: Nigeria

Base:  Dikwa

Duration:  Projected contract duration is 6 Months - with possible extension

Start Date: 01st January 2023
Reporting to:  Logistics Coordinator/ Assistant Logistics Coordinator
Job requirements:

Bachelor Degree in Logistics, Supply Chain, Public Administration or Equivalent   
2 to 3 years of Previous INGO and/or work experience... related to Logistics, Supply chain or Administration.
Able to work as part of an established team with excellent communication skills, team builder, flexible, adaptable.
Proficiency in Microsoft package (Excel, Word, Outlook, PowerPoint)
Excellent Computer/ Reporting skills
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Dikwa indigene and resident preferred

What We Offer
Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 27th December 2022; Indicating Position Title in the "Subject line"
As position is required as soon as possible, MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date
The context:
The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.
TERMS OF REFERENCE
Logistics Officer
Overall Job Purpose:
Under the direct supervision of the Logistics Coordinator/ Assistant Logistics Coordinator, the Logistics Officer is responsible is responsible for providing logistics and supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing other tasks in Dikwa as assigned.
 KEY RESULTS AND RESPONSIBILITIES:
Expected Key Results:
Provide support to the Logistics Coordinator (or Assistant Logistics Coordinator) for the achievement of the following results:

To implement logistics activities according to Mentor/ donor guides – especially in procurement and technical fields
To provide timely and regular updates to the Logistics Coordinator (or Assistant Logistics Coordinator) on logistics activities
Proper documentation of various project activities including timely reporting and dissemination 

Tasks and responsibilities:  
Supply Chain & Logistics Management Tasks:

Implement/maintain MENTOR’s standard practices in logistics procedures.
Procure goods and services on behalf of the MENTOR’s; Following procurement procedures and keeping documentation in compliance with donor audit requirements.
Provide advice to Logistics Coordinator (or Assistant Logistics Coordinator) (Assistant) on negotiation of contracts required by the MENTOR for goods and services.
Aid in updating of price lists, supplier database, contract follow-ups, and purchase tracker in the field.
Plan and organise transportation requirements; best use of vehicles, vehicle tracking and fuelling. 
Conduct regular spot checks for warehouse stocks and assets and report damages immediately.
Plan, organise and maintain any stores/warehouses containing MENTOR’s stock to required standards, providing timely stock reports to Logistics Coordinator (or Assistant Logistics Coordinator) and security to stores to keep losses to minimum.
Organise the transportation and other commodities for incoming and outgoing goods to ensure the timely receipt into stores/warehouses.
Ensure the archiving of procurement files and contracts follows the mentor initiative procedures.
Directly line manage the mission drivers in the field.
Provide weekly stock movement report to Logistics Coordinator (or Assistant Logistics Coordinator).
Provide timely advice and technical support on logistics issues to other functions within the MENTOR-Initiative.
Ensure good communication with the program staffs at all the level of the purchase process
Support, train and develop other staff in Logistics best practices as directed by the Logistics Coordinator (or Assistant Logistics Coordinator).
Liaise with international, government and non-government agencies and collaborate with them as appropriate under the guidance of Logistics Coordinator.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The MENTOR Initiative.
Any other tasks required within skill set.

Security Tasks:

In close coordination with the Logistics Coordinator, oversee the safe transportation, proper and secure storage of the prevention items in the field.
Follow up on vehicle movements within Dikwa with a tracking system tool like GPS SMS, WhatsApp, etc.

Project Support Tasks:

In close coordination with the Senior Program Officer-Dikwa; support on implementing of the planned activities especially in Dikwa and adjacent host communities.
Support on security management in the hard-to-reach locations; IDPs camps and host community.
Provide support to finance and administration department where needed.

Others:

Adhere to MENTOR Code of conduct on Ethics and Integrity, SAFEGUARDING and Whistle blowing policy.
Conducts all activities in honest and trustworthy manner in the best interest of The MENTOR Initiative and the target community
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more

General information
Country: Nigeria

Base:  Dikwa

Duration: Projected contract duration is 6 Months - with possible extension

Start Date: 01st January,2023
Reporting to:  Finance & Admin Coordinator
Job requirements:

Bachelor Degree in Business Administration, Finance, Accounting or Equivalent   
2 to 3 years of Previous INGO and/or work experience related to Finance Administration... or HR.
Able to work as part of an established team with excellent communication skills, team builder, flexible, adaptable.
Proficiency in Accounting software-SAGA preferably, Microsoft package (Excel, Word, Outlook, PowerPoint)
Excellent Computer/ Reporting skills
Familiarity with INGO working environments and standard procedures preferred
Transparency and integrity
Dikwa indigene and resident preferred

 What We Offer

Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)

The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send; CV including 3 references (not more than 4 pages) and a letter of motivation to: recruitment.nga@mentor-initiative.net  before 27th December 2022; Indicating Position Title in the "Subject line"
As position is required as soon as possible, MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date
The context:
The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.
TERMS OF REFERENCE
Finance & Admin Officer
Overall, Job Purpose:
Under the direct supervision of the Finance & Admin Coordinator, the Finance & Admin Officer is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with MENTOR’s policies and procedures. He/She is will also responsible for providing support for day-to-day administrative requirements in Dikwa base office.
Tasks and responsibilities:  
Financial Management Tasks:

Ensure that all standardised MENTOR finance procedures are understood and respected by all MENTOR field staff.
Ensure communication with Finance & Administration Coordinator (and the Country Director when needed) on accounting documents, weekly and monthly reports (cash counts, accountability/SAGA).
Check and arrange support documents at the field base office.
Maintain a daily management of the Cash accounts in Dikwa offices and inform the Finance Coordinator about the cash flow for the week ahead as well as weekly plan expenditures.
Ensure the weekly reporting of expenses: Proceed to a weekly cash count of the cash boxes in NGN with the Snr Prevention Officer in order to ensure that the balances are corrects and submit to Finance Coordinator for review.
Close all the Dikwa Cash books every end of month in liaison with Finance Coordinator
Ensure all cash payments and other payments and paperwork correspond and follow The MENTOR Initiative’s procedures and protocols (procurement and authorizations requests, Advances request, etc.…)
Ensure that all advances are liquidated at the end of each month if possible
Arrange for monthly shipment of the accounting documents to Maiduguri Office on time
Help in planning for future expenditures of the current month and project costs for future months

Administrative & HR Tasks:

Follow up & renewal of any registrations at field Level under the direction of Finance Coordinator.
Help with the recruitment process for the Daily workers to support on program activities.
Update the HR folder for each casual field staff (Daily workers) and follow up and filling of staff contracts, identification documents, account details…etc. on need basis.
Establish service or casual contracts in collaboration with the logistic department and under the direction of Finance Coordinator.
Advise, give feedback and recommendations to the field base staff in term of operational matters.
Assist and guide national staff to comply with MENTOR contracts, Staff Handbook, and Code-of-Conduct
Adhere and comply to labour laws of Nigeria and liaise with relevant authorities when required.
Ensure that all staff have access to MENTOR guidelines regarding their employment, valid staff ID cards and business cards when necessary.
Support the Finance Coordinator in follow up of contracts, MoUs renewals, track update table for deadlines of payments and contracts renewals at field level. File all contracts and MoUs corresponding.
In support of Logistics officer at the field, ensure contractual framework for relations with the various stakeholders of the Dikwa base (suppliers, daily workers, craftsmen ...etc).
Supervise the work of base office cleaner to ensure their tasks are completed properly, and plan performance evaluations on a quarterly basis.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The MENTOR Initiative policies.

Other:

Participate to the Administration and Human resources meetings and working group when requested
Convene weekly staff meetings and minute discussions for updating the Coordination (SMT) on matters administration at field level.
Write a weekly report on activities past and future when requested
 The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs. more