JOB PURPOSE


The incumbent will be responsible for managing the procurement process to ensure the timely and cost-effective acquisition of goods and services while maintaining compliance with university policies and regulatory requirements.


 KEY DUTIES AND RESPONSIBILITIES

Procurement Planning & Strategy


Coordinate and implement procurement plans in line with the university's... strategic objectives.
Maintain an updated supplier database and procurement records.
Monitor procurement budgets to ensure cost-effectiveness.


Sourcing & Supplier Management


Identify, evaluate, and negotiate with suppliers to obtain the best value for the university.
Ensure supplier compliance with legal, regulatory, and ethical procurement standards.


Tendering & Contract Management


Prepare and issue tender documents, request for quotations (RFQs), and request for proposals (RFPs).
Evaluate bids, quotations, and proposals to ensure adherence to procurement guidelines.
Facilitate contract negotiations and ensure proper documentation and contract execution.


Procurement Compliance & Risk Management


Ensure all procurement activities comply with relevant laws, university policies, and Public Procurement & Asset Disposal Act (PPADA) regulations.
Mitigate procurement risks by implementing internal controls and ethical purchasing practices.


Inventory & Asset Management


Ensure proper documentation and tracking of all procured assets.


Reporting & Documentation


Maintain accurate procurement records and prepare periodic procurement reports.
Submit reports on procurement activities, contract performance, and cost savings.


 Stakeholder Engagement


Liaise with various university departments to determine procurement needs.
Provide guidance on procurement policies and best practices.


Vendor & Contract Management:


Source, evaluate, and prequalify suppliers to ensure high-quality goods and services.
Negotiate contracts, manage supplier relationships, and ensure timely contract renewals.


Tendering & Compliance:


Manage the entire tendering process, including bid invitations, evaluation, and awarding.
Ensure compliance with regulatory procurement standards and ethical practices.


Procurement Operations:


Process purchase orders and ensure timely delivery of goods and services.
Maintain accurate procurement records and update the supplier database.


Budget & Cost Management:


Monitor procurement expenditures and identify cost-saving opportunities.
Ensure proper allocation of resources and prevent wastage.


KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED


Masters’ degree in Business, Procurement & Supply Chain Management from a recognized University.
Bachelor's degree in Business, Procurement & Supply Chain Management from a recognized University.
Professional certification (e.g., CIPS, KISM)
Minimum of 3-5 years of experience in procurement, preferably in an academic or public institution.
Strong knowledge of procurement laws and regulations in Kenya.
Proficiency in ICT.
Knowledge of Kenyan procurement laws, PPADA 2015, and other relevant regulations.
Proficiency in e-procurement systems and ERP software.
Strong negotiation, analytical, and problem-solving skills. more

JOB PURPOSE

The incumbent will be responsible for providing administrative support to ensure the smooth and efficient operation of the department. This role includes; data collection, Data analysis, report writing , maintaining records, coordinating communication, scheduling meetings, and assisting with various tasks related to quality assurance processes

KEY DUTIES AND... RESPONSIBILITIES


Provide administrative assistance to the Quality Assurance team, including scheduling meetings, organizing appointments, and maintaining calendars.
Assist with preparation and filing of QA-related documentation, including reports, quality audits, inspection records, and certifications.
Maintain and update electronic and physical records related to quality assurance procedures, processes, and policies.
Handle phone calls, emails, and correspondence related to QA inquiries and issues.
Assist in preparing and reviewing internal and external quality documentation, ensuring they comply with company standards and industry regulations.
Assist in tracking and ensuring compliance with quality standards and procedures.
Monitor expiration dates for certificates, documents, and training records and ensure timely renewals.
Schedule and coordinate training sessions, audits, and meetings related to quality assurance.
Prepare and distribute meeting agendas and take minutes during QA meetings, ensuring that action items are followed up on and documented.
Collect data, compile data for quality performance reports, and support in the preparation of regular updates for the QA team or management.


KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED


Bachelor’s degree in Business Information and Technology, Quality Management, or related field.
Minimum of 1-2years of administrative experience, preferably within a quality assurance environment
Strong organizational, data analysis and report writing skills with the ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and ability to handle confidential information.
Strong communication skills, both written and verbal.
Knowledge of quality management systems (e.g., ISO 9001:2015) is an asset more

JOB PURPOSE


The Incumbents will support the Marketing function in delivering its objectives by recruiting students, marketing the University programmes and advising on the current market trends, among others, based on market surveys.


KEY DUTIES AND RESPONSIBILITIES


Student recruitment: Selling courses to prospective clients and meeting monthly sales targets as will be agreed upon... with the line manager through various methods including activation of churches, schools, companies, etc.
Market surveys: Analysis of competitor activities by monitoring all activities of interest and benefit to the marketing function. These include monitoring competitor’s performance in terms of;

Business performance –registrations, populations, programs offered and the pricing, facilities and other relevant areas
Marketing strategies utilized for example advertisements and promotions
Expansion and growth activities of competitors including new branches, new collaborations
Monitor new entrants into the market


Receiving and collecting market intelligence to identify new/potential market and product opportunities and assess demand, University’s brand positioning and awareness.
Timely communication of all information acquired to the Marketing Manager with proposals on the best action.
Direct Marketing through posters, fliers and other marketing materials
Ensure the effective utilization of all marketing mechanisms including, strategic, consistent and aggressive placement of the appropriate marketing communication materials in all legally allowed and beneficial places that target an appropriate market segment and mass markets and ensure their maintenance.
Co-ordination of and representation in events such as conferences, seminars and exhibitions that will promote the awareness of the University and its credentials.
Be familiar with all courses offered in the University so as to identify the most effective ways of convincing varying targets and identifying gaps in the current offering. In-house monitoring: Monitor the University’s outdoor marketing platforms to ensure proper maintenance and advice on any corrective action or necessary reaction to competitor actions.
Custodianship: Ensure the safekeeping and maintenance of all University marketing equipment and materials including posters, fliers, roll up banner, among others.
Customer relations: Build a good relationship with the current and potential students to encourage referrals, Support students in securing admissions and facilitate faster complain handling to quickly resolve customer issues
 Any other duties meant to achieve the marketing objectives as assigned by the supervisor


QUALIFICATIONS, KNOWLEDGE & EXPERIENCE REQUIRED


Degree in Marketing or any Business-related field
2 years’ working experience in sales and marketing.
Certificate / diploma in computer skills is an added advantage
Excellent communication skills
Excellent organization skills
Good report writing skills more

JOB PURPOSE


The incumbent will oversee and maintain the farm land, property and equipment, livestock
and ensure the farm operates in line with its goals and objectives of the university.


KEY DUTIES AND RESPONSIBILITIES

Crop Farming


Develop and implement planting, irrigation, fertilization, and harvesting schedules for optimal crop yield.
Monitor crop health and manage pest... and disease control using sustainable practices.
Manage the storage, packaging, and marketing of harvested crops.
Conduct soil testing and implement strategies to improve soil health and productivity.
Ensure optimal farm production and profit making 


Animal Farming Operations


Oversee the daily care of livestock, including feeding, breeding, health monitoring, and veterinary care.
Maintain animal welfare standards and ensure compliance with regulatory requirements.
Manage livestock breeding programs to maintain productivity and genetic diversity.
Supervise the collection and processing of animal products such as milk, eggs, or meat.


Resource and Financial Management


Prepare and manage budgets for farm operations, ensuring cost efficiency and profitability.
Monitor inventory and procure seeds, feed, fertilizers, and other farm inputs.
Maintain records of farming activities, financial transactions, and inventory levels.
Identify and implement cost-saving measures and explore opportunities for farm diversification.


Team Leadership and Supervision


Recruit, train, and supervise farm workers, ensuring efficient labor allocation.
Promote a safe working environment and ensure adherence to health and safety standards.
Conduct regular performance reviews and provide ongoing support and training to staff.
Attend meetings and coordinate with stakeholder
Liase with relevant partners to seek guidance on farm running and sales of the produce.
Develop and implement annual operational plans.
Advise the management on emerging challenges and opportunities.
Update the management on progress and suggest adjustments. 
Equipment and Infrastructure Maintenance
Ensure farm equipment, machinery, and infrastructure are regularly maintained and in good working condition.
Oversee the construction or repair of farm structures such as barns, silos, fences, and irrigation systems.
Manage human and asset resources efficiently.


 Sustainability and Compliance


Implement environmentally sustainable farming practices to preserve natural resources.
Ensure compliance with local, state, and national agricultural regulations.
Monitor and reduce the farm’s environmental footprint.
Develop policies to enhance productivity and growth.
Ensure compliance with organisation policies and procedures, including those related to operations, safety, environmental sustainability, robust internal controls and quality standards.


KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED


Bachelor's degree or advanced diploma in agribusiness Animal Science, rangeland management or equivalent.
Minimum 5 years' experience in farm management.
Proficiency in MS Office and digital applications.
Knowledge of local and government regulations related to ranching activities
Good report and proposal writing and public speaking/ presentation skills
Must have good inter personal and communication skills more

JOB PURPOSE
The incumbent will ensure he/she has admitted and recruited qualified Students at the University by writing admission letters to admitted students, verification of students certificates, maintaining updated student records and numbers and timely communication to the students.
KEY DUTIES AND RESPONSIBILITIES

To admit students as per the University entry requirements.
Preparation... of students’ application summary for approval by the Senate.
Preparation of data needed by Government and other organization e.g. CUE, KUCCPS, UFB etc.
Responding to all enquiries, mails regarding admission.
Maintain students’ records and admission database (both manual & electronic).
Certification and verification of students’ original documents.
Preparation and taking minutes of Deans Committee, Student Disciplinary Committee and Graduation meetings.
Inviting new students for orientation and preparing package for student orientation.
Writing recommendation letters as requested by students.
Any other duty assigned time to time.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Bachelor’s degree in Business Administration/ IT
Certificate in computer applications
Two years of relevant experience
Must be a member of a professional body.
Good interpersonal and communication skills
Any other duty as may be given from time to time more

JOB PURPOSE
 The incumbent will effectively execute Registry duties in the Registrar’s Academic and  Student Affair’s Office.
KEY DUTIES AND RESPONSIBILITIES

To open files for new students and serialize the documents in order for ease of retrieval.
Maintain students’ records and admission database (both manual & electronic).
To manage daily housekeeping of the registry, pest control and... access control to ensure
integrity of records is not compromised.
To provide reports to management on various issues relating to records management.
To retrieve student files when needed by action officers.
To update the students comprehensive summary report in excel to monitor progression.
Assist in Admission of students and verification of documents.
Write departmental and other related minutes.
Any other duties that may be assigned from time to time

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Bachelor of science in Information Science (Records and Archives management option)
Certificate in Computer Application.
Two years’ experience in a similar role in a University set up.
Must be a member of a professional body.
Excellent organizational, interpersonal and communication skills.
Proficient in MS Office. more

JOB PURPOSE
The incumbent is responsible for coordinating and overseeing all the activities and programs running in the hostels. He is responsible for managing and ensuring proper maintenance and cleanliness of hostel facilities, maintaining a friendly environment in which each student can live and learn. He is also responsible for spiritual care, welfare and discipline of students residing in... the hostels.
KEY DUTIES AND RESPONSIBILITIES

Be responsible for the health, hygiene and general welfare of students residing in the halls of residence
Attending to all matters of health, sickness, diet, sanitation and cleanliness
Ensuring that students observe the rules framed for the guidance and maintenance of decorum.
Liasing with the Security officer in ensuring security of the students in and around the halls of residence.
Will periodically verify the furniture and fittings of the hostels, and take action for their repairs/replacement or for obtaining additional furniture.
Arbitrating/or mediating between students disputes thus ensuring good order and behavior is maintained in the hostels.
Staying in the hostels at night to ensure the safety and well-being of the students.
Assisting the Hostel Administrator with the Admission of new students
Taking part in the implementation of fire drills, crime prevention and health and safety awareness activities
Responding to on -site emergencies (burst pipes, broken window, burglaries, locked out rooms etc.)
Maintaining accurate records and writing reports to help to identify trends that may require action.
To perform any other duties assigned from time to time.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Bachelors in any Social Science or a combination of qualifications in related field.
3-4 years experience in similar role in a University set up including student affairs department or working with youth
Excellent organizational, interpersonal and communication skills.
Proficient in MS Office and report writing
Proactive, take personal responsibility and have the ability to go beyond the call of duty
Excellent negotiation and problem-solving skills.
Must be a member of a professional body.
A team player and is energetic, engaging, approachable and available to all students. more

JOB PURPOSE
The incumbent will capture and ensure the accuracy of the students’ examinations records in the database and maintain high level of security of the data.
KEY DUTIES AND RESPONSIBILITIES

Receiving signed CAT/WBA from Deans Office
Data Report generation of CAT/WBA & final exams per programme and maintenance of student’s examination records.
Verification of marks captured and... processed before handing over to the supervisor.
Assist in printing/dispatching of students Examination cards to deans’ office.
Processing and printing of academic transcripts for courses per academic year.
Daily maintenance and update of all examination data bases.
Security of University exam data base and Custodian of all examination records (soft and hard copies).
Storage of academic certificates soft copies in orderly manner.
Dispatching of transcripts to the Registrar, Academic and Student Affairs.
Receipt and recording of approved marks relating to attachment, Research project
Ensuring all examination deadlines are adhered including updating of examination remarking results
Assist in Preparation of the list of cleared students for graduation.
Any other duties assigned from time to time

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Minimum qualification; Bachelor’s degree in Information Technology,
Knowledge – Computer packages (MS Word, Excel, PowerPoint, Outlook)
At least two years’ experience in a similar position.
Proficient in MS Office and report writing
Must be a member of professional body
Good communication and interpersonal skills more

JOB PURPOSE:
The incumbent will ensure adequate revenue to the University through student enrolment and other income generating ventures.
KEY DUTIES AND RESPONSIBILITIES

Develop strategies and tactics to get the word out about our University and drive qualified traffic to our front door.
Deploy successful marketing campaigns and own their implementation from ideation to... execution.
Experiment with a variety of organic and paid acquisition channels like content creation, pay per click campaigns, event management, publicity, social media, lead generation campaigns, copywriting, and performance analysis.
Produce valuable and engaging content for our website and blog that attracts and converts our target groups
Build strategic relationships and partner with key industry players, agencies and vendors
Prepare and monitor the marketing budget on a quarterly and annual basis and allocate funds wisely
Oversee and approve marketing material, from website banners to hard copy brochures and case studies
Measure and report on the performance of marketing campaigns, gain insight and assess against goals
Analyze consumer behavior and adjust email and advertising campaigns accordingly
Any other duties that may be assigned from time to time.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Must possess at least a Master’s Degree with a bias in Marketing.
Should have a Bachelor’s degree in Marketing.
At Least five years proven experience of success in turning around in organisations you have worked in.
Must be a member of a professional body that is recognizable either in the area of
Marketing, Sales, Branding.
Be computer proficient (MS Office)
Have excellent report witting skills.
Be mature, works well under pressure and be able to multitask
Be creative and innovative.
Have excellent negotiation and problem-solving skills. more

JOB PURPOSE
The incumbent will ensure the development and implementation of the Information and Communication Technology (ICT) strategy for the University and for the provision of ICT technologies and services throughout the University to support communication and processes of information for quick decision making in the University.
KEY DUTIES AND RESPONSIBILITIES

Manage information... technology and computer systems
Plan, organize, control and evaluate IT and electronic data operations
Manage IT staff by recruiting, training and coaching employees, communicating
job expectations and appraising their performance
Design, develop, implement and coordinate systems, policies and procedures.
Ensure security of data, network access and backup systems
Act in alignment with user needs and system functionality to contribute to organizational policy.
Identify problematic areas and implement strategic solutions in time
Audit systems and assess their outcomes.
Any other duties that may be assigned from time to time

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

At least a master’s degree in computer science, information systems, information
Technology, engineering or related field. PhD in computer science, information systems, information Technology, engineering or related field will be an added advantage.
At Least five years proven experience of success in turning around in organisations you have worked in.
Bachelor’s degree in computer science or Information Technology.
MCSE or any other relevant industry certification in systems management
CCNP or certification in advanced routing and switching.
Must be a member of a professional body. more