Job Context
The Project Coordinator - VAC Prevention will provide overall leadership and oversight of all of VAC prevention and response interventions. This includes the conceptualization, implementation, and monitoring of the VAC prevention and response programme in Kenya which includes scaling up of the ICS SP skilful parenting, whole school approach and girl empowerment interventions as well... as engaging key stakeholders on VAC prevention at sub national, national and regional levels.  
Job Responsibility

Programme development: Participate in formulating the organizations’ future direction in VAC programming, support in strategic thinking and ensure an appropriate VAC programme/project management framework is in place 
Programme coordination and implementation:  Coordinate, and implement the VAC Programme interventions in Kenya  
Networking and partnerships: Develop and maintain productive relationships with key individuals in relevant government ministries, civil society, learning partners, NGOs, and funding partners. Represent the organization in meetings, conferences and networks as assigned 
Monitoring and evaluation: Conducts first line evaluation of program effectiveness and recommends and/or takes appropriate action. Collate and provide VAC impact content, and conceptual thought pieces for internal and external consumption 
Reporting and knowledge management: Promote knowledge management including through drafting/finalizing inputs into VAC programme documents, manuals and reports, including donor reports, sharing good practices, lessons learned, and knowledge/information exchange with all partners and harnessing knowledge institutions resources and partnerships as appropriate. 
Resource mobilization: Develop and implement strategies for mobilizing resources and raising funds for ICS SP VAC projects and activities 
Financial management: Ensure that programme funds are utilized well and coordinate the preparation and timely submission of the financial reports to management, stakeholders and donors 
Human resource management: Organize VAC team, foster positive working relationships and provide day-to-day supervision and technical support to VAC staff, including overseeing annual performance reviews. 
Organization development: Collaborate with the management team and contribute to the development of strategic directions and new program areas, leading new initiatives as appropriate, and contribute to the thinking and monitoring of the organizational strategic plan.  

Educational Requirement
Minimum of basic degree in social sciences /development studies/ community development or related disciplines.  An advanced degree on a related discipline will be an added advantage.  
Experience Requirement

Minimum of basic degree in social sciences /development studies/ community development or related disciplines.  An advanced degree on a related discipline will  be an added advantage.  
At least 10 years proven programme experience (with at least 3 years at supervisory level  
In-depth knowledge of VAC prevention and education sector nationally, regionally, and globally 
Extensive understanding of development and programming trends globally and in Africa 
Strong project management and administration experience  
Solid understanding on planning, budgeting and project reporting  
Strong interpersonal, communication and presentation skills  
Able to manage self and, guide and lead employees to ensure appropriate programme management processes are being used  

Additional Requirement
ICS SP absolute priority is protecting children, vulnerable communities, and our own staff. We have zero tolerance of incidents of violence, abuse and exploitation of children and other people in the communities we serve, either committed by our staff or others connected to our work. Successful applicants will be required to sign and adhere to our safeguarding, child protection and prevention of sexual exploitation and abuse (PSEA) code of conduct and policies. more

Specific Responsibilities
Financial accounting

Keep appropriate records and do prompt recognition of transactions by ensuring that all financial data recognized promptly real-time into the system.
Timely settlement of payments, as and when they are due including payroll processing, prompt recognize and proper financial documentation and keeping proper filing of transaction documents. Custody... of programmes financial documentation.
Record and track transactions-account receivables and payables activities.
Perform month end closing activities: Raising and recognition of adjustment entries to book of accounts; Accruals, income estimation and recognition; prepayments and depreciation recognition; expenses balance sheet schedules reconciliations, such as account reconciliation, revenue accounting, expense accounting & petty cash accounting
Maintain relationships with the local bank(s), suppliers and other service providers and ensure that ICS SP always receives excellent service.

Controls and reporting

Budgetary management: Ensure correct development, appropriate management and reporting on budgetary matters through. Support the translation of project proposal and plan into financial plan supporting project teams, leaders and partners in budget development and interpretation. Activity budgeting - Support budget holders and partners in the preparation of activity budgets periodic cash flow requests.
Ensure accountability documents comply with policies and accounting principles.
Reporting: Monthly management report; Donor reporting; cash flow report; Quarterly and annual financial reports; bank reconciliations; monthly project reports; Subsidiary accounts reports such as debtors, creditors, donor statements, partners’ statements; Adhoc reports.
Prepare accurate and timely statutory returns (NGO Board, tax, HELB, NITA,)&payroll deductions.
Audit facilitation – statutory and projects audit and donor appraisals and reviews through maintenance of audit files and schedules.

Human resource management support

Facilitate staff benefit packages (medical insurance, pension, severance pay and other benefits) and handle staff concerns arising out of these are attended to.
Manage staff time system; staff advance accounts maintenance including dealing staff travel advance management and reconciliations.

Capacity building:

Support partners’ financial management activities, partners training and support, regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements.
Support staff in financial management and operations matters building their capacity in financial management, policies, and guidelines.

Perform any other duties as may be assigned by the supervisor.
Minimum Academic Qualifications

At least a business degree specializing in Finance or accounting from a recognized University.
High integrity and accountability as well as a team player with excellent communication and interpersonal skills.

Minimum Professional/Technical Qualifications

Professional accounting / finance qualification- CPA, ACCA, CIMA and an up-to-date membership to a professional association.

Other Skills

Demonstrated skills in computerized accounting as well as Microsoft Dynamics 365 BC (formerly Navision), office 365.
Strong quantitative and analytical skills especially with long and many spreadsheets and attentive to details.
Critical thinking, with excellent writing and communication skills.
Excellent interpersonal skills.

Competencies

Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with ICS-SP’s values and standards.
Professionalism: Demonstrates ethics, principles, standards and expertise in all areas of work.
Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs within procedures.
Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost-effective style.
Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals.
Ability to work independently, take initiative, set priorities, and see activities through to completion.
Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate

Minimum Experience

Minimum of 5 years post qualification experience in an international non-governmental organization and in programme financial management.
Demonstrated experience in supporting international development programme activities.
Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.
Demonstrated experience in donor requirements of key donor organizations. Experience in using computerized accounting system {Microsoft dynamics 365 BC (formerly Navision), will be an added advantage.} more