Background

Kituo cha Sheria is a leading Kenyan non-governmental organization dedicated to providing access to justice for the poor and marginalized through legal aid, advocacy, and community empowerment. In pursuit of its mission, Kituo cha Sheria leverages technology to enhance legal aid delivery, manage case data efficiently, and support its advocacy initiatives.

To strengthen its ICT... capacity, ensure system security, and improve digital service delivery, Kituo cha Sheria seeks the services of an ICT Officer–Consultant to oversee ICT operations, lead system improvements, and conduct a comprehensive IT audit to ensure compliance, efficiency, and alignment with best practices.

Objective of the Assignment

The ICT Officer–Consultant will ensure robust, secure, and efficient ICT systems that support Kituo cha Sheria’s operations and programs. This includes maintaining ICT infrastructure, developing and supporting systems and driving digital transformation aligned with the organization’s mission.

Scope of Work / Key Responsibilities

ICT Infrastructure Management


Implement digital security and ICT audit report recommendations aimed at upgrading KITUO’s ICT infrastructure.
Maintain, upgrade, and troubleshoot computer hardware, software, and network systems.
Ensure reliable internet connectivity and network security.
Manage ICT asset inventory, servicing, and disposal in compliance with policy.
Implement and monitor data backup and recovery systems.


Systems Development and Support


Manage and update Kituo cha Sheria’s clients and case management system and databases.
Support and maintain the organizational website and online legal aid platforms.
Customize or develop ICT tools to improve service delivery, including mobile applications for legal aid.
Provide ICT support and training to staff to enhance digital literacy.


 Information Security


Implement and update cybersecurity measures, firewalls, and antivirus solutions.
Develop and enforce ICT security policies and procedures.
Ensure compliance with Kenyan Data Protection Act and other relevant regulations.


Digital Transformation & Innovation


Support the rollout of online legal services and e-learning platforms for paralegals.
Explore and integrate innovative digital tools for legal awareness campaigns.
Research and recommend emerging ICT solutions relevant to access-to-justice work.
Begin the process of documenting, organizing, and maintaining Kituo cha Sheria’s ICT records, policies, and standard operating procedures to ensure consistency, compliance, and ease of reference for current and future operations.


Deliverables


Monthly ICT operations and maintenance reports.
Updated and secure ICT systems, databases, and websites.
Support in procurement of required ICT materials.
Staff ICT training sessions and user guides.
Implementation plan for audit recommendations and suggest further audits.
Maintain inventory of ICT infrastructure.


Duration & Level of Effort

The consultancy will run for Three (3) months on a full-time. Extensions will depend on performance and organizational needs.

Reporting & Supervision


Primary: The ICT Officer–Consultant reports to the Executive Director (or ED’s office), especially for strategic oversight and accountability.
Secondary (functional): Day-to-day supervision could come via a department overseeing Finance & Administration, or Support Services, depending on internal operations stretching from the Personal Assistant in the Office of the Executive Director


 Qualifications & Experience

Essential:


Bachelor’s degree in Information Technology, Computer Science, or related field.
At least 3 years’ experience in ICT support and systems administration.
Strong understanding of network management, database systems, and web administration.
Demonstrated knowledge of ICT security protocols and compliance frameworks.
Excellent analytical, communication, and training skills.


Desirable:


Experience in the NGO or access-to-justice sector.
Knowledge of open-source legal case management systems.
Ability to adapt technology for low-resource environments.


Payment Terms

Payment will be made on a monthly basis upon submission and approval of deliverables, including ICT performance reports. more

(Having just-gained admission as an advocate with no experience)

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

(Having completed ATP Programme)

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

What You’ll Gain:


Practical experience in your field of study 
Mentorship from experienced professionals 
A dynamic, impactful work environment 
Exposure to social justice initiatives

ACCOUNTS ASSISTANT – HEAD OFFICE

Responsibility to the Accountant for receiving and verifying financial instructions to facilitate payment against bills, invoices, salary advances, reimbursement claims and cheque requisitions. Also responsible for preparing the payroll, cash and cheque payments against approved documents. Other duties include receiving collections and ensuring that all funds... are accounted for and banked promptly.


Minimum Qualifications and Training: Bachelor’s degree in any of the following disciplines:- Commerce (Accounting or Finance option), Business Administration (Accounting option) or any other equivalent qualification from a recognized institution. Must be in possession of CPA Part 1 and should be trained in bookkeeping or equivalent qualifications.
Relevant Experience: Must have gained minimum of one-year accounting and bookkeeping experience in a busy finance department.
Skills: Must have good communication skills and must be proficient in using word processing, spreadsheet as well as QuickBooks accounting system computer software packages.


Key duties and responsibilities include:


Receiving and verifying payment instructions such as cheque, petty cash and imprest requisitions, salary advances, claims, bills and invoices etc.
Compiling, sorting and checking payment instructions to ensure that calculations are correct and supported by receipts and other relevant documents before posting details of financial transactions.
Forwarding payment documents and forwarding them for approval as well as ensuring that all cheques are dully signed by authorized cheque signatories.
Preparing cheque payments and forwarding them for approval as well as ensuring that all cheques are dully signed by authorised cheque signatories.
Compiling payroll data, calculating statutory and other deductions to be withheld, as well as reconciling errors to maintain payroll records.
Reviewing computed salaries and corrects errors to ensure accuracy of payroll. Also records changes affecting net salaries, such as imprest recoveries to update master payroll records.
Dispatching cheques to staff, bank, creditors, clients and statutory bodies such as NSSF, NHIF, Nairobi City Council, Insurance Companies etc.
Receiving, verifying and posting daily collections and banking the same in relevant accounts.
Receiving bank statements and checking balances against verifiable documents.
Maintaining accounting records, filing documents and ensuring that all records are properly shelved for rapid
Collecting payments related to sale of publications and use of transport van.
Compiling reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items related to financial transactions. more