The position will report to the Head of Commercial Services and will be responsible for building the capacity of MEDS clients through training programs, consultancies, and conferences to strengthen their health systems.


Key Responsibilities:


Oversee the development of training curricula to ensure alignment with health sector priorities and the needs of health facilities to ensure... relevance and effectiveness.
Coordinate the implementation of Annual Training Programs to achieve 100% client satisfaction by adhering to program schedules and quality standards.
Collaborate with health facilities to assess their training needs and organize facility-based training sessions to address these requirements.
Calculate the costs associated with various training activities by analysing key expenses and expected margins to ensure budget adherence.
Coordinate proposal writing and resource mobilization efforts in tapping support of donor related projects (PEPFAR, Global Fund etc) via Project Management Unit (PMU).
Solicitation and coordination of consultancy opportunities to increase the HSS revenues and sustain the business unit.
Provide oversight of the library cum resource centre functions and ensure MEDS staff have access of updated learning/good practices materials for developing and publishing scientific abstracts and other publications geared towards strengthening HSS across all MEDS clients.
Develop innovative pathways for increasing HSS performance based on artificial and business intelligence to get the competitive edge and sustain MEDS business, growth and diversification.
Advocacy and representation of MEDS in County Health Management Stakeholders/MOH forums and Donor/Partners Implementation meetings by show-casing MEDS prowess as the health solutions provider of choice and solicit for more business opportunities.
Identify new training areas for inclusion in the program to address emerging needs and gaps in health sector training.
Conduct training sessions in specific subject areas where qualified, leveraging expertise to deliver high-quality instruction.
Recruit and manage training facilitators to deliver sessions as agreed, ensuring they meet performance expectations.
Evaluate the feasibility of conducting different types of training and assess the resources required to effectively implement them.
Preparation and submission of monthly and periodic section reports to the supervisor and other relevant stakeholders.


Candidate Profile:


Master's degree in Business Administration in Healthcare or Health Systems Management
Degree in Health Sciences/Bachelor of Science in Nursing (BScN)/ Bachelor of Pharmacy/Bachelor of Clinical Medicine and Surgery/ Bachelor of Medical Laboratory or equivalent with a valid practice license
Minimum seven (7) years relevant experience in HSS/Capacity Building with 3 years in managerial role
Technical Competencies; Background training in healthcare, Knowledge of the Health Sector, Proposal Writing & Resource Mobilization skills, Advocacy and Representation skills, Business acumen, Strong Public Relations skills, Facilitation and training skills
Functional skills; Leadership skills, Communication skills, Problem solving skills, Analytical skills, high level of integrity more

The position reports to the Head of Internal Audit and Risk Management and is responsible for providing independent, objective assurance and consulting services designed to add value by systematically monitoring and evaluating effectiveness of internal controls, risk management and governance processes.

Key Responsibilities:


Develop and implement effective internal audit, enterprise risk... management, regulatory compliance and business continuity management frameworks to enable the organization deliver its strategic objectives
Plan, conduct and manage internal audits to assess adequacy and effectiveness of internal controls
Identify, assess manage and mitigate organizational risks
Conduct special audits requested by Management and Board of Directors
Follow up with relevant staff to confirm implementation of audit recommendations, addressing identified gaps for effective risk mitigation
Use resources; human, materials and time optimally and effectively to achieve audit and risk management objectives
Supervise and guide internal audit and risk management team to ensure thorough and timely coverage of assignments
Manage performance of the internal audit and risk management team for operational efficiency and attainment of set objectives
Coordinate audit activities with external auditors by maintaining regular communication for and alignment with organizational activities and compliance with expectations
Prepare audit and risk management reports for presentation to management and Audit and Risk Management Committee of the Board for decision making


Candidate Profile:


Bachelor’s Degree in a Business related field e.g. Commerce, Accounting, Finance
Master’s Degree in a Business related field e.g. Commerce, Accounting, Finance
CPA (K) or equivalent
A registered member of ICPAK
Member of the Institute of Internal Auditors
Minimum of seven (7) years of relevant experience with three (3) years in a managerial role
Certified Internal Auditor, Certified Information Systems Auditor (CISA) qualification, Proficiency in use of ICT systems and experience in auditing USAID funded programs are added advantages more

KEY RESPONSIBILITIES:

Develop and maintain appropriate policies and procedures to guide and direct business operations
Provide leadership to ensure customer needs and expectations are met
Oversee a large workforce of staff in timely processing and delivery of client orders
Oversee procurement and inventory control processes to ensure sourcing of correct and cost-effective products and... services
Negotiate large contracts with suppliers
Provide leadership in inventory management, ensure accurate record keeping and effective performance
Implement innovative solutions to improve overall performance of supply chain processes
Implement new technologies and stay alert to new trends in the health sector
Prepare and/or interpret departmental contractual/legal agreements to safeguard MEDS interests
Plan and approve departmental expenditures for control and accountability
Ensure effective performance management to achieve operational objectives and targets

CANDIDATE PROFILE:

Bachelor’s Degree in Pharmacy
Master’s Degree in Supply Chain Management or equivalent business related field
Registration with Pharmacy and Poisons Board (PPB)
Demonstrated leadership with a track record of achievements backed with a minimum of 5 years experience in a Pharmaceutical supply chain organization of which 3 years is in senior management
Strategic orientation, business acumen, interpersonal skills and integrity more

The position will report to the Business Development & Marketing Manager and will be responsible for implementing marketing strategies to grow organizational business across all products.


Key responsibilities:


Monitor strategy implementation to ensure business growth is aligned with strategy
Establish and maintain relationships with other sections to enhance the growth of... business
Work with field officers on approaches to growing new and existing business
Train the team on sales techniques and give advice
Attend meetings with customers alongside the field officer on ad hoc basis
Identify marketing opportunities by identifying consumer requirements; defining market, competitor's share, and competitor's strengths and weaknesses; forecasting projected business; establishing targeted market share
Sustain rapport with key accounts by making periodic visits; exploring specific needs; anticipating new opportunities


Job requirements:


Degree in Health Sciences related Course (pharmacy or medical laboratory sciences or clinical medicine or medicine & surgery or nursing or public health) with Diploma in Marketing OR
Bachelor of Commerce or Business Administration with Diploma in Health Sciences (pharmacy or medical laboratory sciences or clinical medicine or medicine & surgery or nursing or public health)
MBA is an added advantage
At least seven years of experience in marketing health products and technologies in large sized supply chain organizations or multinationals of which 3 years in supervising marketing field force
Registration with relevant health professional body
Functional skills: competencies in Statistical analysis, Communication, sales and marketing problem solving, and negotiation skills
Clean driving licence with over five years of continuous driving experience
Behavioural competencies and attitude: High level of integrity, interpersonal relations, self-driven, business acumen, excellent customer service and social intelligence more

Key responsibilities:

Product Marketing and positioning
Carry out member education to improve customer experience
Schedule field activities for efficient resource utilization so as to achieve set monthly and annual sales targets
Visit customers to build relationships with a view to identifying their needs
Follow up customer concerns for customer satisfaction
Collect debts to improve... liquidity
Communicate all technical specifications to relevant committees/users

Job requirements:

Bachelor’s Degree in Marketing or business related course, with Diploma in Pharmacy, Nursing, Medical Laboratory, Clinical Medicine or any other Health related course or Bachelor’s  Degree  in Health Sciences with a bias in Marketing
MBA will be an added advantage
Registration with relevant health professional body
Functional skills: competencies in Statistical analysis, Communication, sales and marketing problem solving and negotiation skills
Clean driving licence with over five years of continuous driving experience
At least five years’ work experience in marketing of which three years is in marketing health products and technologies
Behavioural competencies and attitude: High level of integrity, interpersonal relations, self-driven, business acumen, excellent customer service and social intelligence
Willing to work in any part of the country more

Key Responsibilities

Responsible for tactical and day to day oversight of supply chain operations to create a strong foundation for the project
Identify and address risks to achievement of project objectives and tasks taking into consideration related costs and set timelines
Ensure that planned project activities fulfil both business and resource requirements by seeking necessary approvals... and management support
Develop and implement annual work plans and budgets that reflect priorities of USAID, Ministry of Health and other stakeholders
Support in preparation of project budgets for resource allocation and approve expenditure for control and accountability
Enforce compliance of project activities to contract requirements and USG funding regulations
Coordinate activities between various stakeholders including USAID, Ministry of Health and subcontracted agencies
Prepare projects reports and submit to relevant stakeholders in a timely manner
Maintain strong and positive relationships with key stakeholders
Manage consultants and technical experts supporting the project
Support the Project Director in developing and nurturing a dynamic and competent workforce for the project through a robust performance driven culture
Develop and ensure adherence to program and organization policies, procedures and regulatory requirements

Requirements

A Master’s degree or higher in Business Administration, supply chain, public health, or related field
A minimum of 7 years of experience in project management
A minimum of 7 years of experience working with supply chain projects
Demonstrated team player with strong financial management skills, this could include high level management, budgeting and reporting skills
Strong writing and organizational skills for reporting on activity results
Demonstrated capacity to support and supervise staff
Prior experience in managing consultants and technical experts
Strong oral and written communication skills in English
Experience in USAID funded projects and knowledge of USG funding compliance requirements will be an added advantage

If you fit the above profiles, kindly email your applications including:

Detailed CV stating your current position, current salary, email address and telephone contacts
Name and contacts of 3 Referees (one of whom must be a professional who has supervised you at some point and one a Senior Religious Leader
Copy of National Identity Card
Tax Compliance Certificate
Clearance Certificate from Higher Education Loans Board (HELB)

To Managing Director
Mission for Essential Drugs & Supplies
P.O. Box 78040 – 00507 Nairobi more

Key Responsibilities

Provide leadership in planning, managing and controlling financial functions of the project
Carry out financial and budget planning, effective accounting, cash flow management, financial strategy and analysis
Supervise Project Finance & Accounting staff to ensure smooth day-to-day transactions and efficiency and effectiveness across the project
Supervise preparation of... contractually required financial reports
Ensure maintenance of highest standards of financial management and accountability
Protect donor funds through observing high fiduciary standards by coordinating audits; ensuring compliance and risk management
Participate in developing and implementing the project’s internal control system, financial and HR policies and best practices
Ensure compliance with contractual and legal obligations
Supervise the issuing of cheques for processed transactions, the logging of payments, and the distribution and/ or mailing of cheques to the appropriate vendor
Advise on Human Resource donor related requirements

Requirements

Bachelor’s degree in Accounting, Finance or related field
Accountancy qualification; CPAK, ACCA. Must be registered with ICPAK
Master’s degree in Business Administration, Accounting, Finance, Human Resources or related field relevant to the position requirements
A minimum of 7 years of experience in relevant financial management, with progressive
experience, on experience projects of similar complexity, with progressive responsibilities, in developing countries;
A minimum of 7 years of experience supervising overall operations on projects of similar complexity (e.g. teams of human resource, logistics, and finance staff

If you fit the above profiles, kindly email your applications including:

Detailed CV stating your current position, current salary, email address and telephone contacts
Name and contacts of 3 Referees (one of whom must be a professional who has supervised you at some point and one a Senior Religious Leader
Copy of National Identity Card
Tax Compliance Certificate
Clearance Certificate from Higher Education Loans Board (HELB)

To Managing Director
Mission for Essential Drugs & Supplies
P.O. Box 78040 – 00507 Nairobi
Email:  USAID-MEDS@meds.or.ke more

MEDS has entered into a Contract with USAID Kenya and East Africa named USAID Dawa za Ubora. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for... patients across all 47 Counties in Kenya for adequate care, treatment and prevention for communicable diseases and other health needs. MEDS seeks to recruit an Accountant for this Project.
The position will report to the Senior Accountant and will be charged with the responsibility to:

Prepare project budgets in compliance with USAID Dawa Za Ubora Contract, USG Guidelines.
Develop routine and ad hoc status reports, budget updates for different activities to ensure the regular flow of accurate and relevant financial information for enhanced project management and planning.

Maintain accurate accounting framework for project stocks and up to date records that represent a true fair view of project stock value.

Prepare project suppliers’ payment within credit period and maintain good supplier relationships.
Prepare tax compliance reports and seek tax exemptions for all project expenditure.
Monitor disbursement/receipt schedules, alert relevant project staff of due payments/ liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set guidelines.

Project cash flow management: Ensure project bank Accounts are timely funded with due compliance to donor advance management, reimbursement management and third-party payment management guidelines.
Maintain accurate Dawa Za Ubora project assets/ inventory register

Prepare project Monthly and quarterly financial statements and reports to reflect project performance and facilitate decision-making by Project Management team and the donor.
Prepare Project Audit schedules and project financial statements, coordinate review by compliance and Audit teams of audit findings and administrative support to teams in the implementation of the recommendations.
Participate in the development of project work plans and budgets.

Candidate Profile:

Degree in Finance, Business Administration, or a business-related course with CPA(K) Certification

Professional Qualifications/Membership in professional bodies

Associate ICPAK Member, Registered member of ICPAK is an added advantage
At least 5 years’ experience in a busy accounting environment
Prior accounting experience in a USG-funded project is mandatory more

The position will report to the Business Development and Marketing Manager and will be responsible for bidding in manual and electronic tenders and providing statistical information analysis regarding markets, products, competitors, and customers to inform management decision

Key responsibilities:

Participate in soliciting and responding to electronic and manual tender quotations for... business growth
Collect and analyse data to evaluate existing and potential products and markets
Analyse the effectiveness of marketing strategies and campaigns and recommend appropriate action
Prepare business development and sales reports by collecting, collating, analysing, summarizing data and trends
Undertake and manage specific research on market conditions and changes in the industry that may affect sales and market trends to inform marketing strategies
Undertake competitor analysis by forecasting expected behaviours and plans of competitors in the identified markets
Analyse clients’ data on product consumption and emerging trends to inform forecasts for future product demand
Conduct market research on the entire product portfolio, competitor activities, and consumer preferences
Collate and analyse customer feedback from the field team on the entire product portfolio to inform management decisions
Determine factors affecting product brands performance and recommend plans to counter negative effects

Job requirements:

Bachelor's Degree in Commerce or Computer Science or Actuarial Science or Mathematics, or Statistics or Economics with a strong bias in business statistical analysis
At least 5 years of experience with 3 years in a busy business development and marketing department
Functional skills; Statistical analysis skills, Communication skills, Report writing skills, and Business acumen more

Key responsibilities:

Configure hardware and software, set up peripherals such as printers or routers, repair equipment, and provide support for computer network users
Support users on computer software or hardware infrastructure issues, as requested through telephone and e-mail communication
Create, configure and load development, test and production databases
Support database migration and... cleaning activities
Manage access controls for test and production data base
Monitor production database performance and tune databases to optimize performance
Perform database maintenance, backup and recovery tasks
Respond to production database failures and resolve discrepancies
Maintain/fix codes that breaks in in-house applications
Implement database changes
Write reports, track inventory, evaluate new technologies and develop contingency plans to mitigate software failures.
Support development and implementation of new computer software projects

Job requirements:

Bachelor’s degree in Computer Science or Information Technology
Functional skills: competencies in hardware, software SQL database management, organizational skills and communication skills
Good understanding of SQL and general relational database management technologies
At least 5 years’ experience in systems administration, application development, hardware and software maintenance and user support
At least 5 years’ experience in database implementation and administration
Demonstrated proficiency in Organizational database technologies (SQL Server management, SQL Queries, MS Access, MYSQL and other database technologies)
Good grasp of application development technologies in use in Organization today such as HTML, C#, ASP, .NET, Visual Basic.NET, and other appropriate tools in a Microsoft environment
Knowledge and skills in SYSPRO ERP will be an added advantage
Behavioural competencies and attitude: High level of integrity, interpersonal relations, self-driven and attention to detail, mental resilience, establishing rapport more

Key responsibilities:

Receive and direct clients/visitors to various service points.
Vetting, booking and cancellation of customer’s orders for efficiency in order processing
Receive and respond to enquiries on orders for customer satisfaction
Receive and document telephone orders for efficiency in order processing
Key in booked orders
Communicate order progress availability of stocks and... out of stocks where applicable for customer satisfaction.

Job requirements:

Diploma in Pharmacy or Nursing or Laboratory Technology or in a similar field
Proficiency in use of computer
At least two (2) years’ experience in a busy customer services environment
Functional skills; customer services, communication, organizational skills,
Behavioral competencies and attitude; integrity, interpersonal relations, attention to detail, self-driven and amiable. more

Key Responsibilities:

Support the project team in development of the Master Procurement Plan and contribute to regular updates of the plan in reference to annual project work plans.
Support the Sub-Contracts Manager in the development of vendor prequalification exercise, solicitation documents, evaluation templates, managing responses and preparation of the evaluation Committee for vendor... selection
Maintain the documentations of the competition process.
Solicitation of quotations from vendors for the procurement of goods and services as per USG guidelines
Conduct market research pertaining to prevailing market prices of products and services
Prepare quotation matrix for selection and approval by the committee and or Sub-Contract Manager
Ensure best procurement practices are observed at all times e.g., all certifications regarding conflict of interest and disclosure of relationships in procurement processes
Perform vendor checks for exclusion list of parties through SAM.gov, OFAC and UN sanctions list
Support the Subcontracts Manager in ensuring all procurements are allowable and not restricted or prohibited under the USAID regulations.
Conduct vendor appraisals and document any performance concerns raised for decision making
Participate in the vendor evaluation process and provide guidance to committee members
Ensure all project procurements are allowable and approved within the provisions of the project manual and MEDS procedures
Maintain a systematic filing system of both hard and electronic copies of all procurements and subcontracts procured by the project.
Support audits and reviews through availing requested documentation when needed

Candidate Profile:

At least 5 years work experience handling USAID commodities on a USAID Grant
Bachelor Degree in Supply Chain Management and professional qualification in Supply Chain Management/Procurement more

Head of Finance & Investment reports to the Managing Director and is responsible for providing leadership in management of the organization’s financial resources and investments.
Key Responsibilities:

Provide strategic leadership and oversight to Finance and Investment Department
Develop and maintain appropriate policies and procedures for effective financial management and compliance with... statutory and regulatory requirements
Ensure effective financial management for sustainability
Manage budgeting process, develop and implement annual departmental work plans to address priorities of the organization and other stakeholders
Oversee Credit Control Management
Authorize financial transactions to facilitate payments
Provide investment information and financial advice for financial growth
Manage asset portfolio for maximization of returns
Manage investments in stocks, bonds and other securities for the organization
Recommend changes to investment policies dependent on prevailing market conditions
Approve staff payroll, staff benefits and filing of annual returns
Develop and nurture a dynamic and competent workforce for the department through a robust performance driven culture
Ensure efficient and effective performance management for achievement of organizational objectives
Prepare financial reports to inform decision making by Management and Board of Directors
Oversee external audit related matters in accordance to International Financial Reporting Standards
Member of Board Finance and Investment Committee

Candidate Profile:

Demonstrated leadership with a track record of achievements in the private sector backed with a minimum of 12 years experience with 5 years being in finance management in an executive management role;
Proficiency in use of ERP
Bachelor’s Degree in Accounting or Finance related field
Master’s Degree in Finance, Business Administration or a Business related course
CPA (K) Certification and registered with ICPAK
A transformative and change leader, keen on detail and deadlines with undisputable integrity
Strong communication and interpersonal skills. more

Key responsibilities:

Ensure speedy completion of orders and minimal time wastage
Assist the manager in creation of strategy and operation procedures
Ensure efficient performance management to achieve operational objectives and targets
Prepare and maintain order status data for decision making
Assist in planning and controlling budgets to optimize utilization of resources and... accountability
Ensure equipment and working tools are operational for efficiency
Ensure cleanliness and fumigation of warehouses to uphold good warehousing practices
Manage Staff Clinic for staff wellbeing
Ensure security of the items in the warehouse

Job requirements:

At least 5 years’ of experience with 3 years in the warehousing department
Bachelor’s Degree in Pharmacy with Bachelor’s Degree in Supply Chain Management or a Business-related course
Functional skills: supervisory skills, customer services skills, communication skills, highly organized, interpersonal skills more

Key responsibilities:

Liaise with relevant functions in the organization to determine product and service needs
Develop and manage supplier base and contracts for reliability and competitiveness
Draw up service contracts for effective execution and performance monitoring
Coordinate purchasing activities to meet organizational needs
Approve and authorize purchase orders for... accountability
Manage tender process for quality, cost effectiveness and efficiency
Administer the full cycle of subcontractor management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports, monitoring/compliance visits and closeout
Manage RFP and bid analysis process for subcontracts
Place overseas orders, liaise with clearing agent and verify transactional documents to facilitate payment
Develop and maintain Procedures for Procurement Section for efficiency
Prepare Management Reports for decision making
Plan and control sectional budget to optimize utilization of resources and accountability

Job requirements:

Master’s Degree in Supply Chain or related course
Bachelor in Pharmacy
At least 7 years in Procurement of which 3 is in a Managerial position
Functional skills; negotiation and analytical skills, People Management, Innovative and strong understanding of customer market and dynamics more

Key Responsibilities:

Liaising with various Partners and Ministry of Health Programs for effective supply chain execution.
Forecasting of programme commodities for Laboratory supplies
Supply pipeline monitoring for adequacy of programme commodities
Supply Chain capacity building to the service delivery points and Counties
Supply chain monitoring and evaluation to ensure achievement of Key... Performance Indicators (KPIs)
Prepare Supply Chain reports for information and decision making
Performance management to ensure achievement of activity objectives and targets for the team

Candidate Profile:

Bachelor’s Degree in a Degree in Medical Laboratory Sciences or Degree in Pharmacy or Degree in Clinical Sciences including one with Higher Diploma in Medical Laboratory Sciences, with additional Supply Chain Training
Registered with the Kenya Medical Laboratory Technologists and Technicians Board or relevant body
3 years’ experience in Programme Supply Chain management
Previous experience in USAID funded projects an added advantage more

Key responsibilities:

Provide strategic leadership in IT Section; guiding the adoption of digital; and technology to enhance service delivery and organisational efficiency
Formulate IT business plans and strategies aligned to MEDS’ strategy
Proactively review IT strategies, plans and technologies in response to the operating environment and business challenges
Formulate and/or drive... innovative IT initiatives, change and process improvement.
Provide overall IT governance for the organization
Oversee the maintenance of IT systems, services and infrastructure in a manner that facilitates seamless business operations and service delivery
Manage and provide oversight for the implementation of IT security strategy and disaster recovery plan that minimizes risk of data loss and breach of privacy
Prepare annual budget for ICT resource allocation and control
Ensure effective performance management to achieve operational objectives and targets
Build and maintain vendor relationships and manage the purchase of hardware and software products
Estimate cost and prepare technical specifications for procurement of information system solutions and equipment by considering infrastructure, licenses, development and support

Job requirements:

At least 10 years work experience with 3 years as a Systems Administrator
Master in Computer Science or any other related field
Functional skills: Communication skills, Data analytical skills, Database management skills, Hardware and software skills more