JOB PURPOSE

The Manager, Grants Operations is a critical, people-facing role responsible for ensuring integrity, transparency, and compliance across the full grant lifecycle, from call design to closure. The role provides leadership in grants administration, system optimisation, funder compliance, and assurance processes. It also serves as a primary interface for internal teams and external... funders, ensuring timely and accurate management of funders' agreements and promoting a culture of compliance and operational excellence.

This role is critical in delivering on one of SFA Foundation’s core pillars: funding scientific research and innovation across the African continent. The postholder must be agile, highly collaborative, and proactive in providing quality assurance to all grant-making and operational processes.

PRINCIPAL DUTIES AND RESPONSIBILITIES

End-to-End Grants Administration


Provide compliance oversight of grant calls, award processes, and post-award implementation workflows.
Coordinate with programme teams on the preparation, negotiation, and execution of funder agreements, sub-awards, amendments, and partner contracts.
Ensure that all grant activities align with both funder-specific regulations and the Foundation’s internal policies.
Track grant timelines, deliverables, milestones, and close out requirements in collaboration with program and finance teams.
Support programme teams in the planning, coordination, and execution of all grant application and award cycles, ensuring alignment with strategic priorities and adherence to internal governance standards.
Collaborate with program teams to ensure application criteria, timelines, and award decisions are well-documented and implemented transparently.
Ensure compliance and documentation standards are met during peer review processes, including reviewer conflict-of-interest tracking and audit trail completeness.
Ensure transparent documentation and compliance with funding committee operations, including preparation of decision packs and governance records, in coordination with Program Coordinators and Managers.
Provide operational and compliance-focused input into the development of application materials to align with funder and internal governance expectations.
Ensure that programmatic tools meet quality and policy standards.
Partners with programs lead to conduct mock reviews or internal dry runs to strengthen the quality of proposal review processes before launch.


Management of Funder Agreements and Relationships


Manage and maintain funder agreements and key documents, ensuring obligations and deliverables are tracked and fulfilled.
Serve as the liaison with funding partners for all operational aspects of grant implementation.
Coordinate timely, high-quality reporting (narrative and financial), audits, and funder communications.
Proactively identify and resolve funder concerns, ensuring positive and professional engagements.


Grants Systems Management


Lead the effective use and continuous improvement of the Grant Management System (GMS), ensuring data accuracy and system integrity.
Facilitate onboarding, training, and technical support to users across the organisation.
Maintain data accuracy and system integrity in grant management systems and generate operational dashboards and reports for executive review, focused on grant portfolio compliance, contractual obligations, and administrative status.
Oversee the design, maintenance, and user experience of grant application systems to ensure efficiency, accessibility, and integration with downstream processes.
Liaise with IT and system vendors to implement enhancements, resolve issues, and support system upgrades in line with user needs.


Assurance, Risk, and Compliance Oversight


Design and oversee compliance monitoring frameworks to ensure all grants adhere to internal controls and funder expectations.
Conduct periodic desk reviews and internal audits to assess risk and strengthen controls.
Support resolution of grant-related compliance issues and escalate material risks as needed.
Maintain up-to-date records to support audit readiness and knowledge management.
Proactively identify and support resolution of implementation bottlenecks, ensuring smooth execution of funded projects.


 Stakeholder Support and Training (People-Facing Function)


Act as a trusted resource to program teams, finance, MEL, and senior leadership on grant operations and compliance.
Foster a collaborative and responsive grants operations culture across departments.
Represent the Foundation in relevant funders or partner forums relating to grant operations and compliance.
Provide responsive and practical advice to programme teams and, when required, to applicants on eligibility, application procedures, funding policies, and submission processes.
Guide programme teams on development and disseminate guidance materials (e.g., FAQs, webinars, templates) to improve applicant readiness and proposal quality.
Provide training to programme teams on grants compliance, application procedures, eligibility criteria, and use of the grant management system. Support upstream processes with tools and guidance aligned to operational policy.
Build the capacity of program staff to develop clear, funder-aligned application materials by offering hands-on guidance, templates, and quality checks before call launch.
Deliver structured onboarding and refresher sessions on funding policy interpretation, eligibility screening, and application scoring frameworks.


Documentation and Continuous Improvement


Lead development and regular updates of grants manuals, SOPs, and operational toolkits.
Capture and apply lessons learned from grant implementation and feedback to enhance operational effectiveness.
Coordinate with the Legal, Risk and Compliance team to ensure evolving compliance requirements are embedded into practice.


PERSON SPECIFICATIONS

Academic Qualifications


Bachelor’s degree in development, Public Administration, Business, Finance, or a related field is required.
A master’s degree in a relevant discipline (e.g., Public Policy, Research Administration, Business, or Finance) or a professional certification in grants or project management (e.g., CRA, PMP, NGMA, NCURA) is strongly preferred.


Experience


A minimum of 7 years of progressively responsible experience in grant operations or research administration, including at least 3 years in a leadership or managerial role, ideally within a science, innovation, or philanthropic funding organisation.
Demonstrated experience managing grants from bilateral, multilateral, and philanthropic funders, including an understanding of funder compliance frameworks, risk management, and audit preparedness.
Strong familiarity with grant management systems (GMS) and experience supporting end-to-end grant processes, from application design to closure.
Practical experience collaborating with programmatic teams, finance, and legal functions to deliver integrated and compliant grantmaking.
Knowledge of the African research and development ecosystem and comfort engaging with researchers, institutions, and funders is desirable.
Excellent communication, problem-solving, and capacity-building skills, with the ability to translate complex processes into actionable tools and guidance.
Solid knowledge of funder regulations, risk management, and audit readiness in the context of bilateral, multilateral, and philanthropic funding.


Knowledge, Skills and Attributes


Exceptional interpersonal and stakeholder management skills.
Strong analytical, planning, and decision-making capabilities.
Excellent written and verbal communication.
Ability to translate complex compliance and process requirements into practical implementation.
Team leadership and capacity-building experience.
Proactive, adaptable, and focused solutions.


Leadership Competencies and Personal Attributes


Ability to see the big picture, align grant operations with strategic goals, and anticipate risks and opportunities in funding research.
Proven capacity to build trust and maintain strong, professional relationships with funders, grantees, partners, and internal teams.
Skilled at leading process improvements, system upgrades, and policy updates with clear, inclusive communication.
Demonstrated ability to train, coach, and empower colleagues and partners to strengthen grants management and compliance.
Confidence and sound judgment in navigating complex compliance issues and operational risks.
Ability to work cross-functionally, influence, and drive alignment across Finance, Programmes, MEL, and Legal teams.
High level of integrity, professionalism, and commitment to continuous learning and capacity strengthening.
Ability to work collaboratively in multidisciplinary teams and to build trust, alignment and shared purpose with diverse stakeholders.
Resilience, adaptability, and a positive attitude in managing multiple priorities in dynamic environments.


Key Result Areas


Ensure the timely, compliant, and well-documented delivery of grant calls, reviews, awards, and closeouts.
Maintain accurate, auditable, and user-friendly grant management systems that effectively support decision-making at executive and board levels.
Demonstrate improvement in program team readiness for call design, application quality, and adherence to compliance requirements.
Deliver responsive, clear, and effective grants operations support that earns positive feedback from internal teams, funders, and partners.
Regularly update policies, SoPs, and operational tools to incorporate lessons learned and meet evolving funder expectations. more

The Manager is also accountable for ensuring value for money and compliance with SFA Foundation Code of Ethics across all procurement activities, guided by organisational values and principles of efficiency, effectiveness, equity, and cost-effectiveness. The role drives continuous improvement, stakeholder engagement, and capacity building to maintain a high-performing, transparent, and ethical... procurement environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Strategic Procurement and Operational Support


Lead the development and implementation of a procurement strategy that aligns with the Foundation’s strategic objectives and deliver value to the organisation.
Interpret and respond to operational procurement needs to ensure timely, cost-effective, and high-quality support to programmes and professional services departments.
Ensure procurement decisions adhere to value-for-money principles (efficiency, effectiveness, equity, and economy) and the SFA Foundation’s Code of Ethics.
Coordinate annual procurement planning, consolidating department inputs and monitoring implementation throughout the year.
Advises executive, line management and programme teams on strategic sourcing of goods and services.
Ensure that SFA Foundation procurement management meets international standards and complies with relevant regulations.


Procurement Policies, Procedures, and Process Management


Oversee end-to-end procurement and inventory processes using professional standards and ethical practices.
Ensure all procurement activities comply with SFA Foundation’s procurement policy, funder regulations, and applicable laws.
Lead the development, review, and implementation of procurement policies, SOPs, and workflows.
Identify and recommend policy amendments in line with the SFA Foundation and funder changes.
Monitor policy adherence, implement internal controls, and support audit readiness.


Sourcing and Supply Management


Lead all tender and sourcing processes, including preparation, advertising, evaluation, negotiation and supplier debriefing, ensuring fairness and transparency.
Develop and implement cost-effective sourcing strategies and maintain a robust, up-to-date supplier database through equitable, open, and ethical prequalification processes.
Oversee vendor identification, registration, performance review and supplier relationship management frameworks to strengthen strategic partnerships and ensure service level expectations are met.
Conduct market analysis to benchmark supplier costs and secure value for money on all purchases.
Conduct market analyses to benchmark supply costs and secure value for money on all purchases.
Address and resolve supplier and user issues to support effective and efficient service delivery.
Implement risk-based procure-to-pay systems meeting international standards, such as three-way matching.


Contract and Compliance Oversight


Manage the full lifecycle of contracts, including drafting, negotiation, execution, renewal, and close-out.
Ensure contracts align with the SFA Foundation's policies, legal standards, and risk management practices.
Maintain an updated contract tracker and monitor deliverables and deadlines.
Ensure an effective and efficient procurement requisition process, with adequate supporting documentation.


Risk Management and Controls


Assess, evaluate and maintain a procurement risk register and implement mitigation measures.
Ensure segregation of duties and compliance with SFA Foundation's Approval Framework.
Support internal and external audits, implement audit recommendations and promote audit readiness. Ensure timely and effective implementation of corrective and preventive action.
Ensure adherence to quality assurance mechanisms and compliance with organisational policies and standards, including the creation of effective governance structures to enhance integrity, transparency, openness, and fairness in SFA Foundation procurement processes.
Ensure that SFA Foundation procurement strategy and practices adhere to good corporate governance standards, including global sustainability initiatives.


Team Leadership and Capacity Building


Lead, coach and mentor the procurement team and key staff engaged in procurement activities within SFA Foundation,
Assign duties as per key procurement departmental objectives and performance indicators, develop performance initiatives and conduct performance reviews.
Lead internal training, policy interpretation, and sensitisation sessions within staff and SFA Foundation grantees.
Ensure adequate internal procurement capacity exists within the SFA Foundation to support the delivery of its programmes, compliance and operational requirements.


Systems, Filing, and Reporting


Ensure adequate procurement systems exist to support efficient procurement and supply activities within the SFA Foundation.
Champion business process automation and adoption of digital procurement systems to enhance efficiency, transparency, and reporting.
Ensure proper filing of procurement documentation in the SFA Foundation Document Management System (DMS).
Prepare quarterly and ad hoc procurement reports with strategic insights for Executive Management and contribute to organisational reports submitted to the Board.


Asset Disposal


In consultation with the Chief Financial Officer (CFO) and Chief Operating Officer (COO), ensure asset disposal processes are in line with policies and regulations.


PERSON SPECIFICATIONS

Academic Qualifications


Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
A master’s degree in Procurement, Supply Chain Management, Finance, Economics and/or other related fields is an added advantage.


Professional Qualifications


Holders of CPSP-K certification (Certified Procurement and Supplies Professional – Kenya) and valid registration with the Kenya Institute of Supplies Management (KISM), or internationally recognised qualifications such as MCIPS (Member of the Chartered Institute of Procurement and Supply) or CPSM (Certified Professional in Supply Management).


Experience


Minimum of 7 years’ experience in procurement, with at least 5 years in a managerial role.
Strong understanding of procurement law, compliance, and ERP systems. more

JOB PURPOSE

The Head of Corporate Communications and Sustainability will serve as the strategic architect of the SFA Foundation's communications ecosystem, to enhance visibility, reputation and impact across multiple stakeholders. The role holder is expected to develop and execute a comprehensive corporate communications strategy that aligns with the Foundation's mission to advance scientific... development across the African continent, design narrative frameworks that effectively communicate the Foundation's impact to funders, partners, grantees, and the broader scientific community. Develop a cohesive digital strategy and demonstrate the transformative impact of the Foundation's corporate sustainability initiatives and catalysing sustainable funding partnerships essential for continued growth and impact.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Strategic Communications Leadership


Develop and execute a comprehensive communications strategy that aligns with the Foundation's mission to advance scientific development across the African continent.
Lead the Foundation’s internal and external communications, ensuring alignment with organisational objectives. 
Closely work with Science Communications to design narrative frameworks that effectively communicate the Foundation's impact to funders, partners, beneficiaries, and the broader scientific community.
Craft compelling messaging positions the SFA Foundation as a catalyst for scientific innovation and sustainable development.
Manage the day-to-day operations of the corporate communications department, including providing leadership and managing the corporate communication staff. 
Develop and manage corporate communications and corporate social initiatives (CSI) activities for the Foundation in consultation with the Chief Operating Officer and in line with budgetary guidelines. 
Work as part of the Management team to share ideas and improve operations, recommending, supporting, and implementing continuous improvement activities and process and procedure improvements to optimise results and improve the quality of internal communications. 
Develop annual departmental operations plans, budget, staffing and infrastructure, performance targets and monitoring and evaluation in line with organisational strategy, plan and budget.


Corporate Communications 


Lead the creation of a compelling SFA Foundation brand narrative that resonates with diverse audiences across Africa and globally.
Collaborate with executive leadership to design and execute a pan-African communication and marketing strategy that showcases SFA Foundation's strengths in advancing research and innovation across the continent.
Support resource mobilisation efforts by developing targeted communication materials for potential funding partners, including government agencies, foundations, corporations, and other continental-level income streams.
Create and implement a comprehensive media relations strategy, cultivating strong relationships with relevant journalists across both traditional and digital platforms.
Establish, document, and enforce clear communications policies, editorial guidelines, and brand standards.
Contribute to the organisation's sustainability initiatives through strategic communication support and stakeholder engagement.
Coordinate the production of impactful annual reports that effectively communicate the Foundation's achievements, impact and financial performance.


Engagement and Outreach


Serve as a strategic advisor to the CEO and senior leadership on matters relating to brand reputation, crisis response, and executive visibility.
Support the office of the CEO in executive communication and public engagements, not limited to preparing speeches, talking points, and ensuring the messages are clear and impactful.
Lead the strategic use of a broad range of communications tools, including events, media engagement, digital media, multimedia etc. to ensure sustained brand visibility.
Lead the development and implementation of communications plans for the Foundation’s involvement in major regional and global events as required.
Lead internal communication strategies, plans, and tactics in support of the other departments and teams.
Translate SFA Foundation’s mission and programme matrix into concrete, tangible storylines with high human interest and impact.
Represent the Foundation in key regional and global forums, conferences, and high-level panels to promote its mission and impact.
Facilitate internal capacity building through skills development programs focused on communication techniques.


Media Relations & Public Affairs


Cultivate strategic relationships with journalists, industry publications, and mainstream media outlets.
Position the Foundation leadership as thought leaders through targeted placements, interviews, and speaking opportunities.
Develop crisis communications protocols to safeguard organisational reputation. 
Manage crisis communications to protect organisational reputation and maintain stakeholder trust through prepared statements, media response coordination, and transparent communication practices.


Editorial, Digital Presence & Platform Management


Orchestrate a cohesive digital strategy spanning the Foundation's website, social media channels, and emerging platforms.
In liaison with Science Communications, convert the Foundation's digital assets into powerful storytelling tools that showcase research breakthroughs and programme outcomes.
Implement data-driven approaches to optimise digital engagement and conversion metrics.
Direct all editorial workflows and digital content publication across platforms, maintaining brand voice consistency and strategic alignment.
Produce compelling, authoritative content across diverse formats (articles, white papers, reports, multimedia) while applying rigorous editorial standards to ensure exceptional quality, accuracy, and relevance to target audiences.
Create and implement a comprehensive digital roadmap connecting all SFA Foundation communication assets. Regularly refine this strategy to maximise cross-platform synergy, audience growth, and content engagement.
Lead data-driven decision making through robust monitoring and evaluation systems. Conduct regular analysis of key performance indicators and deliver actionable insights to continuously optimise digital presence.
Harness sophisticated digital intelligence tools including audience segmentation analytics, social listening technologies, and engagement metrics to enhance content targeting, relevance, and overall impact.
Pioneer adoption of cutting-edge digital formats and technologies—including podcast production, short-form video content, and AI-augmented publishing tools—specifically designed to resonate with African audiences both on the continent and throughout the diaspora.


Impact Communication & Funding Acceleration


In collaboration with Science Communications, translate complex scientific achievements into accessible narratives that resonate with potential funders.
Create compelling case studies, impact reports, and visual assets that demonstrate the Foundation's value proposition.
Collaborate with development teams to produce persuasive materials for grant applications and funder pitches.


PERSON SPECIFICATIONS

Academic Qualifications


Master’s degree in communication, Public Health or any Science related field.
Bachelor’s degree with equivalent experience in Communications, Journalism, Public Relations, Development Studies, or a related field.
Additional qualifications or certification in science communication, public policy, or sustainability is an added advantage.


Professional Qualifications


Member of a relevant reputable professional institution. 


Experience


At least 10 years of experience in corporate communications/public relations and at least seven years in a leadership role. 
Hands on experience in strategic communications, advocacy, or public diplomacy, preferably in international development programs.
A proven track record of leading successful communication campaigns on a global scale.
Strong media engagement and management skills.
Proven experience supporting C-suite executives, especially in shaping strategic communications, preparing executive-level content, and advising on public engagements.
Strong leadership skills and the ability to inspire and motivate a team.
Exceptional written and verbal communication skills.
A proven track record of applying innovative thinking and strategic approaches
Sensitivity to the regional, international and multicultural environments in which the SFA Foundation operates.
Demonstrated experience working with or within research, scientific, academic, or innovation-driven institutions in Africa.
Experience communicating science to diverse stakeholders, including non-technical audiences.
Proven experience in managing brand reputation and crisis communications.


Knowledge, Skills and Attributes


An excellent communicator, with fluency in English coupled with digital fluency and working knowledge of French is desirable.
Must have a high level of integrity.
Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity and inclusion. 
Must demonstrate the ability to build strategic relationships.
Must be an effective communicator and have excellent problem-solving skills.
Must be a critical thinker and innovative.
Must demonstrate the ability to make decisions, plan, organise and manage work.
Must have a high level of adaptability, engagement readiness and fast thinking.
Must have the capability to initiate action and keen on quality.
Must be attentive to detail.
Must demonstrate the ability to collaborate and build trust with others.
Ability to translate high-level strategic vision into clear, impactful communication that resonates with both internal stakeholders and external audiences, including policymakers, media, and funders.


Leadership Competencies


Must have proven and demonstrated leadership skills such as delegating responsibilities, developing others, facilitating change and leading through vision and values.
Must possess the ability to build a successful team.
Must demonstrate the ability to manage stakeholders.


Deadline: Friday, May 30, 2025 more

JOB PURPOSE

Responsible for high-level programme technical support and coordination, working in a dynamic environment while managing the needs of numerous stakeholders globally while keeping a finger on the pulse of numerous programmes. The Programme Officer works closely with the Programme Manager, programme team members and other SFA Foundation staff to ensure efficient implementation of the... programme and effective collaboration with all role players within the programme. The PO will facilitate smooth flow of knowledge reports, financial reports, procurement processes, grants processes, technical presentations, and proposals, including ensuring partnerships database management, updating, and timely submissions of deliverables and reports.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Programme Goal Setting & Planning


Work closely with the Programme Manager and other stakeholders to set programme goals and objectives.
Work closely with the Programme Manager in the development of various concept notes and proposals for funding, including the development of annual budgets; ToRs, annual objectives; procurement plans, and risk registers.
Assist Programme in implementing the grants management process through stages of topic development/launch, triage, review, award selection, due diligence, and grant implementation.
Assist in developing and monitoring programme-specific performance indicators.
Provide quality controls checks to team members on various workflows to ensure compliance and good practice.
Work with the Programme Manager to develop and implement project work plans. Monitor progress and ensure that deadlines and deliverables are met.
Support the recruitment of programmatic consultants, including assisting with drafting RFPs, ToRs, MoUs and tracking payments against agreed milestones and budgets.
Support in the design of various results frameworks (Theory of change, outcome, output, indicators of the programme, reporting tools/schedules).
Support the writing and editing of grant proposals and reports, ensuring that proposals are clear, concise, and meet the requirements of funders.
Support team members when implementing risk management strategies, including various institutional policies and procedures.
Support the development of new initiatives and programmes.


Research and Technical Support


Assist the programme manager in gathering and analysing data to develop evidence-based positions on research and innovation policy issues linked to the core work.
Assist in utilising the outputs, networks, and relationships created through the Programme to further the organisation’s strategic objectives.
Perform programme-relevant research to inform the development, implementation, and delivery of the projects falling within the portfolio.
Provide technical support to grantees, includes providing guidance on various aspects of the project.


Programme Tracking, Evaluation, and Reporting


With close partnership with the Programme Manager, monitor, track and control outcomes, facilitating program team meetings to ensure performance progress and address any emerging issues. Maintain accurate and up-to- date online documentation of program milestones.
Assist track programme spending vis-à-vis agreed programme milestones and continuously check the budget reports for accurate reporting to the funder’s agreed milestones.
Prepare reports, articles, and presentations during programme inception meetings, annual grantee meetings, site visits and other meetings as needed.
Work in close collaboration with the M&E team to identify, collate, track, assess quality, analyse and validate, and report on programme-related data.
Track and perform relevant analyses on various aspects of programme implementation to identify and address important challenges to ensure effective and efficient programme delivery.


Communications and Stakeholder Relationship Management


Provide support in developing and executing a programme communication strategy for all programme stakeholders to ensure timely reporting to internal and external stakeholders.
Capture comprehensive stakeholder meeting minutes including action items and deadlines and circulate them promptly to support program implementation.


Collaboration and Facilitation


Represent SFA Foundation programmes at internal and external meetings when required.
Work in close collaboration with SFA Foundation communications team to ensure all content (reports, images, videos, social media posts) is relevant and updated on a timely basis according to what is happening in the programme/programmes.
Deliver administrative team duties in support of the programmes within the portfolio e.g. work with SFA Foundation Procurement team to monitor deliverables (including supplies), and being the administrative contact person for programmes within the programme.
Support in planning and organise relevant workshops and other activities in furtherance of the objectives of the programmes
Maintain a risk register for the programme and a system to document, track and ensure programme issues and challenges are resolved in a timely manner.
Liaise with other programmes to enhance collaboration, exchange of information and optimal use of resources.


Event /Conference Planning and Management


Support various networking management activities/ events.
Plan, organise and coordinate and participate in high-level stakeholder meetings/convenings/round table meetings and taking note of action points and follow up thereafter to ensure stakeholder views are managed towards the best solutions – this entails high-level programme coordination skills in managing various competing priorities with various stakeholders through co-ordinating various meetings such as teleconferences, round table meetings, high-level annual meetings, review meetings that often times run in parallel.
Scheduling stakeholder meetings and facilitating communication between the programme manager and stakeholders throughout the programme/ initiative life cycle.


Programme Governance


Support the programme in complying with SFA Foundation programme management framework.


PERSON SPECIFICATIONS

Academic Qualifications


An undergraduate degree in a relevant science field or business management obtained over the past 5 years.


Professional Qualifications


A professional qualification and relevant experience in large-scale programme/programme management or training in research administration, ethics, leadership or related will be an added advantage.


Experience


At least 3 years’ experience working in research/research leadership capacity development programme design and implementation on the African continent.
Experience in carrying out or coordinating programme management work.


Knowledge, Skills and Attributes


Must have a high level of integrity.
Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity, and inclusion.
Must be a team player.
Must demonstrate the ability to manage strategic relationships.
Must be an effective communicator and excellent problem-solving skills.
Must be a critical thinker and innovative.
Must demonstrate the ability to make decisions, plan, organise and manage work.
Must have a high level of adaptability, engagement readiness and fast thinking.
Must have the capability to initiate action and keen on quality.
Must be attentive to details.
Must have exceptional presentation and public speaking skills.
Must demonstrate the ability to collaborate and build trust with others.


THE APPLICATION DEADLINE WEDNESDAY, 21 MAY 2025 more

We are seeking a motivated Graduate Trainee to join our team and support the development and implementation of data and AI-driven initiatives. The trainee will assist in collecting, analysing, and visualising data to generate actionable insights, contribute to the design of AI tools for knowledge organisation and retrieval, and help maintain a robust knowledge repository. This role offers an... excellent opportunity to gain hands-on experience in cutting-edge data and AI technologies while contributing to impactful programs that advance science and innovation across Africa. The ideal candidate will have a strong interest in data science, and AI, along with a passion for leveraging technology to drive positive change.

PRINCIPAL DUTIES AND RESPONSIBILITIES


Assist in gathering, cleaning, and organising data from various sources to ensure it is ready for analysis and use in AI models.
Perform basic data analysis and create visualisations (e.g., charts, dashboards) to communicate insights effectively to stakeholders.
Collaborate with the team to design, test, and refine AI-driven tools for knowledge organisation, retrieval, and recommendation systems.
Help populate, update, and manage the digital knowledge repository, ensuring it is user-friendly and accessible.
Conduct research on best practices in data and AI for knowledge management and document processes, findings, and lessons learned.
Work closely with team members and programme stakeholders to understand their data and knowledge needs and provide technical support as required.
Any other duties as may be assigned from time to time.


PERSON SPECIFICATIONS

Academic Qualifications


In the final year of or have just completed your master’s degree in computer science, Data Science, Applied Mathematics or a related field.


Experience


No work experience is needed.


Knowledge, Skills and Attributes


Experience of using techniques and frameworks for artificial intelligence, machine learning, data visualisation and data analytics.
Familiarity with machine learning frameworks is desirable.
Experience in conducting research and writing reports.
Familiarity with programming languages (preferably Python and R).
Must demonstrate ability to pay attention to details.
Inter-personal skills and experience working within teams.
Excellent communication skills to deal with a variety of people at different levels of seniority. more

JOB PURPOSE

This position offers a dynamic learning and development opportunity for a motivated and innovative university graduate with a bachelor’s degree in natural sciences, particularly environment, climate change, chemistry, or other related disciplines. As a Graduate Management Trainee, the role holder will play a key role in supporting C-HAB programme activities, including in planning... and participating in meetings with different stakeholders and partners, as well as provide research support as necessary. The role holder will assist in gathering and synthesizing data and information for tracking the work of SFA Foundation on climate change in the context of health, agriculture, and biodiversity. As a fresh graduate, this position will offer great opportunities for practical learning and applying one’s knowledge into meaningful work.

PRINCIPAL DUTIES AND RESPONSIBILITIES


Pulling together data and information for mapping and tracking the work of SFA Foundation on climate change in relation to health, agriculture, and biodiversity
Undertake background research and literature reviews in support of ongoing initiatives of C-HAB programme as guided by the line supervisor from time to time
Support in organizing and planning of C-HAB programme meetings and workshops as necessary.
Participate in C-HAB programme meetings and workshops including contribute ideas, taking notes, drafting reports and action points
Assist with other programme tasks and assignments as may be reasonably requested and guided by the line supervisor.
Keeping abreast of emerging issues and developments in the areas of climate change, health, agriculture, and biodiversity and updating C-HAB team accordingly
Bringing positive energy while fostering collaborative working relationships with other departments and programmes to ensure timely and effective completion of tasks
Explore and engage in relevant learning opportunities across other programmes and initiatives within the Foundation
Take the initiative to seek relevant learning opportunities that will facilitate professional networks and relationships
Embrace challenges as opportunities for learning and growth, while demonstrating resilience and determination towards career growth.
Perform any other duties as may be assigned from time to time.


Academic Qualifications


Bachelor’s degree in environmental sciences, climate change, chemistry or other related disciplines


Experience

No working experience is required.

Knowledge, Skills, and Attributes


Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity, and inclusion.
Must demonstrate ability to pay attention to details.
Must promote knowledge sharing and learning.
Must have a high level of integrity and flexibility.
Must maintain and promote collaboration and effective working relationships with both internal and external teams
Must demonstrate commitment to continuous learning, improvement and creative ways of working. more

JOB PURPOSE

The Business Analyst plays a pivotal role in driving innovation and enhancing operational efficiency. Through effective collaboration with various departments and stakeholders, they identify, document, and analyse business requirements, processes, and workflows. This deep understanding then translates into functional specifications for technology teams, laying the foundation for... integrated solutions that support the SFA Foundation's growth.
Beyond technical expertise, the Business Analyst is a proactive driver of process improvement. By evaluating progressive systems solutions, they recommend optimisations that boost operational efficiency and productivity at all levels of the organisation. This involves providing thought leadership on technical business processes, ensuring successful development and/or acquisition of systems, and guiding the organisation towards technology-driven efficiencies and increased productivity.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Needs Analysis and Solution Design

Collaborate with SFA Foundation senior management, departments, and stakeholders to gain comprehensive insights into their goals, challenges, and workflows to formulate innovative and practical solutions that optimise efficiency, streamline operations, and empower the organisation to achieve its strategic objectives.
Demonstrate expertise in managing ambiguity and facilitating consensus to define clear, actionable solutions aligned with organisational objectives.

Bridging the Technology Gap

Partner with technology teams to design innovative and practical solutions that seamlessly integrate with our mission, strategic goals, and technological capabilities to drive operational efficiencies and productivity.
Champion informed decision-making by conducting in-depth feasibility analyses, assessing cost-benefit tradeoffs, and proposing effective risk mitigation strategies, all while overseeing the organisation’s dynamic project portfolio.

Championing Continuous Improvement

Proactively identify opportunities for process optimisation and efficiency enhancement, driving continuous improvement throughout the organisation.
Recommend practical process improvements and lead in their implementation, ensuring smooth adoption and impactful outcomes.

Quality Assurance and Delivery Management

Take part in project planning, estimation, resource allocation, and project risk management activities.
Monitor project progress closely, proactively identify potential deviations, and communicate effectively with stakeholders.
Participate in system testing, user acceptance testing, and validation processes to ensure implemented solutions meet specified requirements and deliver high-quality results.

Comprehensive Requirements Management

Lead the analysis, documentation, testing, and implementation of business and technical requirements for new and enhanced functionality.
Develop compelling business cases for the introduction of innovative technology solutions and systems to secure executive buy-in and drive rapid adoption, unlocking transformative improvements in efficiency, productivity, and competitive advantage.
Provide comprehensive analysis and support for the implementation of both new and existing solutions, maximising their value.
Develop user documentation, organisational process maps, procedures, guidelines, and frameworks to promote a shared understanding of systems, processes, and best practices across the organisation.
Uncover potential disconnects between current and desired states through insightful gap analyses, then perform and document impact studies and feasibility assessments to inform strategic decision-making.

Integration and Implementation Optimisation

Integrate and implement new and existing systems effectively to unlock their full potential and achieve optimal efficiency and cost-effectiveness.
Continuously identify opportunities for further integration and optimisation to maximise organisational performance.

PERSON SPECIFICATIONS
Minimum Academic Qualifications

Bachelor’s degree in information technology, Information Science, Computer Science, Business Administration, Business IT, or a related field.

Professional Qualifications

A professional qualification in Business Analysis, Project Management

Experience

A minimum of five (5) years’ relevant experience.
Demonstrate 5+ years of proven experience as a Business Analyst
Demonstrate 5+ years of experience driving requirement elicitation for diverse ERP systems such as Oracle NetSuite, Microsoft Dynamics, SAP, etc., ensuring successful integration with organisational needs.

Knowledge, Skills, and Attributes 

Strong analytical, problem-solving, and critical-thinking skills.
Excellent skills in communication, interpersonal relations, and presentation, encompassing the capability to effectively convey intricate technical and business ideas to both technical and non-technical audiences at various management levels, peers, and business units.
Demonstrated expertise in employing requirement-gathering techniques, process modelling, and adhering to documentation best practices.
Proven capability to document both functional and non-functional requirements utilising industry standards.
Familiarity with project management methodologies (Agile, Waterfall, Scrum) and software development lifecycles.
Ability to collaborate effectively with cross-functional teams in a fast-paced environment.
Knowledge of relevant tools like Microsoft Visio, Jira, and Confluence.
Must understand and demonstrate the Foundation’s values, such as respect, accountability, excellence, diversity, and inclusion.
Must demonstrate the ability to pay attention to details.
Must promote knowledge sharing and learning.
Must have a high level of integrity and flexibility.
Must embrace continuous learning and improvement.
Must possess client relations and collaboration with other team members.

Leadership Competencies

Must have proven and demonstrated Leadership skills such as delegating responsibilities, developing others, facilitating change, and leading through vision and values.
Must demonstrate the ability to manage stakeholders.

Key Result Areas 

Business needs analysis and solution design
Quality assurance and delivery management
Business requirements management
Stakeholder relationship management
Risk management
Continuous process improvement
Timely submission of reports. more

JOB PURPOSE

Responsible for the management and implementation of the Pandemic Sciences Collaborative (PSC) programmatic work plan. The PSC is a strategic partnership between the SFA Foundation, Oxford University’s Pandemic Sciences Institute (PSI) and the MasterCard Foundation (MCF) that supports the implementation and management of capacity development of African researchers and their hosting... and partner institutions. It aims to contribute to measurable, inclusive, and sustained growth in individuals, institutions, and social and economic systems, in Africa and globally. The programme will develop an eco-system comprising programmes of research excellence, continental knowledge exchange networks and a substantial cohort of exceptional leaders, 
The position manages all aspects of the implementation of the Epidemic Science Leadership and Innovation Networks (EPSILONS) and the associated capacity development support programmes.  The role works closely with the Chief Scientific Officer and Head of Programmes and our key collaborators to provide support and guidance where necessary to ensure timely deliverables and adherence to funders’ terms and conditions and will ensure that project milestones are met and adequate resources and appropriate planning and reporting structures are in place. 

PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Management

Manage the day-to-day operations of the SFA Foundation-PSI programme that aims to support the development of an eco-system comprising a collaborative network of research excellence and capacity, a continental knowledge exchange platform and a cohort of exceptional leaders. 
Be responsible for tracking, monitoring and resource planning for the SFA Foundation-PSI programme.
Support to the programme’s key strategic partners to ensure information sharing and flow and delivery of planned work or activities. Take the lead on the management of the governance structure for the SFA Foundation-PSI collaboration. Act as secretary for all governance committees and risk management for the programme.
Develop and manage programmatic activities in consultation with the Chief Scientific Officer or designate and in line with budgetary guidelines to achieve the set programme strategy.
Work in collaboration with international collaborative partners to ensure equity in the partnership and promote co-creation of the collaborative’s activities and inputs according to its Theory of Change.
Manage and report on the Programme budget in liaison with the SFA Foundation Finance team to ensure efficient and timely utilisation of funds, smooth operational flow, and maximising the scope of short and long-term Programme goals.
Contribute to the overall implementation of the SFA Foundation programme strategy, including actively identifying opportunities that add value to other programme areas and participating in proposal development.
Work as a member of the SFA Foundation Programmes Committee team to share and develop ideas and improve operations, recommend, support and implement continuous improvement activities in processes and procedures to optimise overall organisational results and improve the quality of programme delivery.
Carry out any other duties as appropriate for the grade and as determined by the Chief Scientific Officer or designate.

Grant Management

Manage Programme grants and activities as the point person for the Programme; engage with applicants, grantees and partners including providing guidance and feedback on inquiries.
Manage operations throughout the grant management cycle for the Programme in collaboration with the Grants Officer. Ensure adherence to call standards during application, review, shortlisting and grant awarding process.
Oversee grant scheme development by ensuring funder and organisational requirements are adhered to during proposal development and ensure awareness and access to this information for grant applicants e.g. through webinars, information sessions, workshops etc.
Support due diligence of potential applicants and applicant institutions. This involves desktop reviews and site visits, as necessary, to potential applicant institutions and the preparation of reports and recommendations to inform on specific grant terms and conditions for successful grant applicants. 
Manage the grant award processes by providing and monitoring systems, processes, and procedures to ensure fairness and openness in awarding grants to applicants.
Manage the post-award processes to ensure proper implementation, monitoring and performance. This will also include ensuring grant close-out according to SFA Foundation policies.

Advocacy and Relationship Management

Forge collaborations with science-based communities, within the African continent and globally with common and synergistic interests as the SFA Foundation, to explore collaborative and funding opportunities to build sustainability for the Programme.
Engage in discussions with institutions which can help promote the vision of the Programme through activities that foster added value and future potential initiatives.
Identify gaps that can be filled by the Foundation’s portfolio of activities that will promote the growth and sustainability of the SFA Foundation and the Programme and ensure the Foundation’s services are made relevant to the continent.
Provide technical support and expertise to the review panels in other Programmes by participating in the review of the grant application process.
Participate in occasional cross-functional meetings to support other departments in achieving their mandate including representing SFA Foundation in consortium meetings. 
Ensure the values of participation, partnership, sustainability, social responsibility, cost-effectiveness, transparency and accountability are reflected in your work.
Attend external meetings as a representative of the SFA Foundation as assigned.

Monitoring and Reporting

Manage the performance of the Programme team in partnership with the Monitoring and Evaluation Manager by setting measurable performance indicators to ensure projects are executed in line with the contract and within agreed timelines. This includes keeping impact assessment and performance metrics up to date for reporting purposes. 
Develop monitoring reports for funders developed by the fundraising and programmes teams. Develop and disseminate monthly programme highlight reports for the management, staff and Committees as necessary. 
Communicate with senior management on programme status, risks and issues in an appropriate and timely manner. 
Ensure regular and timely communication between project team members.
Review, implement and update programme records e.g. training matrices, performance reviews, risk assessments.

People Management 

Mentor and coach direct reports to build their capacity to perform the roles assigned to them. Set performance expectations and conduct performance management evaluations on time to ensure superior levels of performance are maintained.
Provide career guidance and avail learning opportunities and assignments to enhance engagement and career progression for the programme. Perform any other duties as may be assigned from time to time.

PERSON SPECIFICATIONS
Minimum Academic Qualifications

A Master’s or PhD degree in a biomedical science research field, obtained over the past 5 years; or an MD/MBChB with proven research leadership qualities and experience in carrying out key research work in epidemiology, global health, medical laboratory science, immunology or other priority health agendas.  

Professional Qualifications

A professional qualification and relevant experience in large-scale programme/project management or research training will be an added advantage.

Experience

A minimum of five (5) years relevant experience and managerial experience

Knowledge, Skills and Attributes 

Demonstrate a high level of integrity.
Understand and embody the Foundation’s values such as respect, accountability, excellence, diversity, and inclusion. 
Ability to build strategic relationships.
Readiness to travel across Africa and globally to represent the organization at key scientific and programme meetings.
Effective communication, team building and problem-solving skills.
Critical thinking and innovation.
Ability to make decisions and take responsibility for them, plan, organise and manage work.
Must have a high level of adaptability, readiness to engage with colleagues and quick thinking to solve problems.
Capability to initiate action and be keen on quality.
Attention to detail.
Must demonstrate the ability to collaborate and build trust with colleagues.

Leadership Competencies

Proven leadership skills such as delegating responsibilities, developing others, facilitating change and leading through vision and values.
Ability to build and be part of a successful team.
Ability to manage stakeholders, both locally and internationally.
Mentorship and coaching skills.

Key Result Areas 

Development of long-and short-term objectives.
Effective programme and grants management.
Continuous advocacy and relationship management.
Effective people management. 
Timely planning and submission of reports.

Deadline: Friday, February 9, 2024 more

JOB PURPOSE

The Senior Programme Officer has as his/her primary responsibility to deliver project activities within the Climate, Health, Agriculture and Biodiversity (C-HAB) Programme portfolio, support research networks and consortia, liaise with comparative research networks, as well as special initiatives and projects. The SPO C-HAB supports in designing, planning, implementing and... supporting activities of C-HAB.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Scientific and Technical 

Leverage sector-specific knowledge and skills in the effective design and implementation of the C-HAB programme and the development of new initiatives.
Support the line manager by organising and participating in environment scanning and scientific meetings related to the initiatives being implemented and foster strategic contacts with relevant researchers, professional associations and regional organisations. Assist in developing evidence-based positions on climate, health, agriculture and bio-diversity research and innovation policy issues linked to the core work. 
Support the preparation of research and funding proposals on themes connected to their areas of expertise as may be requested by the line manager. 
Assist in utilising the outputs, networks and relationships created through the Programme to further the organisation’s strategic objectives. 
Provide secretariat support to the programme and relevant steering or expert group meetings.
Liaise with funding organisations under the direction of the line manager and any other senior executive management team member as required.
Lead activities within the C-HAB programme strategy through the full programme cycle while ensuring their desired impact. 
Deliver - through matrix reporting and work culture with colleagues - financial and programmatic reporting, impact measurement and reporting, and due diligence reviews on budget-holding institutions. 
Work in close collaboration with other SFA Foundation-managed programmes through the provision of operational and research support to achieve the overall strategic goals. 

Research Support

Perform programme-relevant research to inform the development, implementation and delivery of the projects falling within the portfolio. 
Work in close collaboration with the M&E team to identify, collate, track, assess quality, analyse, validate, and report on programme-related data. 
Identify and build relationships with relevant stakeholders involved in relevant areas of research and research leadership, capacity development but not limited to universities and other research institutions. This may include relevant African government departments and policymakers, Africa-based and international Think Tanks, and intergovernmental organisations etc. 
Prepare reports, articles and presentations during programme inception meetings, annual grantee meetings and site visits.  
Track and perform relevant analyses on various aspects of programme implementation to identify and address important challenges to ensure effective and efficient programme delivery. 

Programme Support 

Participate in the development, implementation and evaluation of assigned projects, etc.; monitor and analyse project development and implementation.
Review relevant documents and reports; identify issues to be addressed and propose corrective actions; liaise with the line manager; identify and track follow-up actions.
Assist in the review, analysis and evaluation of relevant key issues and trends
Prepare draft reports such as literature reviews, inputs into publications, analyses and make presentations on assigned activities.
Support training workshops and seminars and may lead these as necessary.
Be prepared to travel across Africa and globally to represent the programme and the organization at national and international scientific and programme meetings as required.
Work in collaboration with the SFA Foundation Communications Manager to ensure all content (reports, images, videos, social media posts) is relevant and updated on a timely basis. 
Deliver administrative team duties in support of the projects within the portfolio e.g. work with the SFA Foundation procurement team to monitor deliverables (including supplies), and being the contact person for projects within the programme.
Maintain a risk register for the programme and a system to document, track and ensure programme issues and challenges are resolved promptly.
Enable programming across cross-cutting organizational initiatives including gender, equity, diversity and inclusion; monitoring, evaluation and learning; risk assessment and management; good financial grant practice; budget control and review, open access publishing; institutional strengthening and public engagement in science.

Support to Grant Management 

Coordinate budget and funding-related activities, including project plan preparation, progress reports, and financial reports; and prepare related documentation such as work plans and project budget budgets.
Work with the Programme Support Office to manage calls for proposals and co-ordinate project activities throughout the grant cycles: prepare RFPs, issue calls, receive applications, screen applications, assess results, convene meetings for proposal review committees, assist to identify and invite members for the committees, develop SOPs and criteria for selection and award and arrange pitching sessions as needed.
Provide post-award support to grantees: Grantee follow-up & engagement; track and address issues arising. 
Grantee capacity building: Inception meetings, recruitment, and management of capacity-building service providers. 
Grant monitoring: Site visits, QA & QM, evaluation (Baseline studies, mid & end term evaluations/reports,) knowledge management  
Manage grant closeout procedures. 

PERSON SPECIFICATIONS
Minimum Academic Qualifications

A Master’s degree or PhD in natural, climate or social sciences or other relevant Climate Science research field obtained over the past 5 years; or equivalent proven research experience in a field of climate change e.g. adaptation or resilience.  
Training in research administration, ethics, leadership or related filed will be an added advantage; or equivalent proven research experience in a field of climate change e.g. adaptation or resilience. Leadership qualities and experience in carrying out key research work for priority health agendas.  

Professional Qualifications

A minimum of five years of relevant experience in project or programme implementation, policy advocacy and stakeholder engagement one of the following: climate change, biodiversity, agriculture, environment, One Health.
Excellent oral and writing skills in English and proficiency in French or Portuguese are an added advantage.

Experience

Experience in implementing projects related to climate change and agriculture, biodiversity or health. 
Experience in policy advocacy and stakeholder engagement and working with multidisciplinary teams and multi-partner projects.

Knowledge, Skills and Attributes

Must have a high level of integrity.
Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity and inclusion. 
Must demonstrate the ability to build strategic relationships.
Must be an effective communicator and have excellent problem-solving skills.
Must be a critical thinker and innovative.
Must demonstrate the ability to make decisions, plan, organise and manage work.
Must have a high level of adaptability, engagement readiness and fast thinking.
Must have the capability to initiate action and be keen on quality.
Must be attentive to details and be results-focused.
Must demonstrate the ability to collaborate and build trust with others.

Leadership Competencies

Must have proven and demonstrated leadership skills such as delegating responsibilities, developing others, facilitating change and leading through vision and values.
Must possess the ability to build a successful team.
Must demonstrate the ability to manage stakeholders.
Mentor and coach juniors.

Key Results Areas

Benefits of all assigned activities delivered within budget, to time and consistent with commitments to funders and agreed-upon targets. 
Schemes delivered following best practices in scheme management, steering group secretarial support, and effective use of the Agaseke electronic Grants Management System.
Strong working relationships with all key stakeholders including staff, other delivery partners, and beneficiaries. 
Maintaining an attractive and accurate outward profile of activities through the website and other materials. 
Strong knowledge of SFA Foundation policies and procedures, and their application in grants management. 

Deadline: Friday, February 9, 20241 more

JOB PURPOSE

Responsible for high-level programme technical support and coordination, working in a dynamic environment while managing the needs of numerous stakeholders globally and keeping a finger on the pulse of numerous projects. The Programme Officer works closely with the Programme Manager, programme team members and other SFA Foundation staff to ensure efficient implementation of the... programme and effective collaboration with all role players within the programme. The PO will facilitate smooth flow of knowledge reports, financial reports, procurement processes, grants processes, technical presentations, and proposals, including ensuring partnership's database management, updating, and timely submissions of deliverables and reports.
The overall aim of the Programme Officer – Research and Results role is to support research for public engagement, strengthen capacity of the programme to evaluate the impact of public engagement work, and knowledge transfer to enhance evidence-based programming and adaptive learning. Among other responsibilities, the work entails operations research and monitoring, evaluation, and learning (MEL) activities within the programme, making sure the programme derives impact. The position will liaise with the Monitoring, Evaluation Accountability and Learning (MEAL) team, and the Social Sciences and Humanities (SS&H) programme.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Programme Goal Setting, Planning, Design and Implementation

Work closely with the Programme Manager and other stakeholders to set programme goals and objectives.
Provide big-picture perspective to manage multiple projects to ensure they are in line with strategic objectives. 
Develop & implement a rhythm of business that aligns with other stakeholders and positions the success of the institution.
Work closely with the Programme Manager in the development of various concept notes and proposals for funding, including the development of annual budgets; ToRs, annual objectives; procurement plans, and risk registers.
Support the Programme Manager, in collaboration with the Programme Support Office, in implementing the grants' management process through stages of topic development/launch, triage, review, award selection, due diligence, and grant implementation.
Support team members when implementing risk management strategies, including various institutional policies and procedures.
Provide quality control checks to team members on various workflows to ensure compliance and good practice.
Work with the Programme Manager to develop and implement project work plans. Monitor progress and ensure that deadlines and deliverables are met.
Support the recruitment of programmatic consultants, including assisting with drafting RFPs, ToRs, MoUs and tracking payments against agreed milestones and budgets.
Support in the design, implementation, and tracking of various results frameworks (Theory of change, outcome, output, indicators of the programme, reporting tools/schedules).
Support the writing and editing of grant proposals and reports, ensuring that proposals are clear, concise, and meet the requirements of funders.
Support the development of new initiatives and programmes.

Research and Technical Support

Work with the programme manager to develop programme-relevant operations research agendas.
Perform programme-level operations research to inform the development and implementation of projects falling within the portfolio.
Liaise with relevant stakeholders in data collection and analysis to develop evidence-based positions on public engagement and policy issues linked to the core work.
Preparation and dissemination of findings and reports for internal and external use, including working closely with the programme manager and relevant stakeholders to draft manuscripts and publish on public engagement with science.
Ensure data storage in a user-friendly database accessible to all intended users.
Identify and network with like-minded stakeholders to build the evidence base for public engagement with science.
Assist in utilising the outputs, networks, and relationships created through the Programme to further the organisation’s strategic objectives.
Provide technical support to grantees, including providing guidance on various aspects of the project.

Programme Tracking, Evaluation, and Reporting

Liaise with the MEAL team and partners to co-develop a results framework and associated indicators.
In conjunction with the programme manager and stakeholders, design the programmatic MEL strategy and plan.
In conjunction with the MEAL team, SS&H, and partners, design tools for data collection, verification, management, reporting, and data audit.
Drive quality operationalisation of the programmatic MEL strategy with a focus on continuous improvement, adaptable evidence-based decision-making and regular knowledge transfer.
Offer advice on related programme change processes.
In close partnership with the Programme Manager, monitor, track and control outcomes, facilitating programme team meetings to ensure performance progress and address any emerging issues. Maintain accurate and up-to-date online documentation of program milestones.
Assist in tracking programme spending vis-à-vis agreed programme milestones and continuously check the budget reports for accurate reporting to the funder’s agreed milestones.
Prepare reports, articles, and presentations during programme inception meetings, annual grantee meetings, site visits and other meetings as needed.
Work in close collaboration with the M&E team to identify, collate, track, assess quality, analyse and validate, and report on programme-related data.
Track and perform relevant analyses on various aspects of programme implementation to identify and address important challenges to ensure effective and efficient programme delivery.

Communications and Stakeholder Relationship Management

Provide support in developing and executing a programme communication strategy for all programme stakeholders to ensure timely reporting to internal and external stakeholders.
Capture comprehensive stakeholder meeting minutes including action items and deadlines and circulate them promptly to support program implementation.
Identify and build relationships with relevant stakeholders involved in relevant areas of research and research leadership, capacity development but not limited to universities and other research institutions. This may include relevant African government departments and policymakers, Africa-based and international Think Tanks, and intergovernmental organisations etc.

Collaboration and Facilitation

Represent SFA Foundation programmes at internal and external meetings when required.
Work in close collaboration with the SFA Foundation communications team to ensure all content (reports, images, videos, social media posts) is relevant and updated on a timely basis according to what is happening in the programme/programmes.
Deliver administrative team duties in support of the programmes within the portfolio e.g. work with SFA Foundation Procurement team to monitor deliverables (including supplies), and being the contact person for programmes within the programme.
Plan and organise relevant workshops and other activities in furtherance of the objectives of the programmes within the portfolio.
Maintain a risk register for the programme and a system to document, track and ensure programme issues and challenges are resolved on time.
Ensure better coordination of support provided by various SFA Foundation professional services departments and the Programme Support Office.
Liase with other programmes to enhance collaboration, exchange of information and optimal use of resources.

Event/Conference Planning and Management

Support various networking management activities/ events.
Plan, organise, coordinate and participate in high-level stakeholder meetings/convenings/round table meetings taking note of action points and following up thereafter to ensure stakeholder views are managed towards the best solutions – this entails high-level programme coordination skills in managing various competing priorities with various stakeholders through co-ordinating various meetings such as teleconferences, round table meetings, high-level annual meetings, review meetings that often run in parallel.
Scheduling stakeholder meetings and facilitating communication between the Programme Manager and stakeholders throughout the programme/project’s life cycle.

Programme Governance

Support the programme in complying with the SFA Foundation programme management framework.
Ensure implementation of audit findings/observations from internal & external audits and/or funder due diligence processes. Assist with consolidating audit-related tasks/documentation.
Ensure the programme complies with all its contractual obligations signed with stakeholders and adheres to all applicable standards.
Management of programme documents and records as per policies and procedures.
Efficient and effective management of programme team meetings, programme structures, etc
Provide administrative support to the Programme Manager including but not limited to managing budgets, scheduling meetings, and preparing reports.

PERSON SPECIFICATIONS
Minimum Academic Qualifications

A graduate degree in a relevant Social Science/Humanities research field, obtained over the past 5 years; with exp carrying out research work for priority social science agendas.

Professional Qualifications

A professional qualification/advanced certificate or training in Monitoring Evaluation and Learning, or Statistics or Data Management.
Experience with research ethics is an added advantage.

Experience

At least 3 years’ experience working in research/research leadership capacity development, programme design and implementation on the African continent.
Experience in carrying out OR coordinating programme management work.

Knowledge, Skills and Attributes 

Must have a high level of integrity.
Must understand and demonstrate the Foundation’s values such as respect, accountability, excellence, diversity and inclusion.
Must be a team player.
Must demonstrate the ability to manage strategic relationships.
Must be an effective communicator and have excellent problem-solving skills.
Must be a critical thinker and innovative.
Must demonstrate the ability to make decisions, plan, organise and manage work.
Must have a high level of adaptability, engagement readiness, and fast thinking.
Must have the capability to initiate action and be keen on quality.
Must be attentive to details.
Must have excellent presentation and public speaking skills.
Must demonstrate the ability to collaborate and build trust with others.

Leadership Competencies

Must demonstrate the ability to manage stakeholders. 

Key Result Areas 

Successful delivery of all assigned activities within budget, on time, within agreed targets and consistent with commitments to stakeholders and funders.
Strong working relationships with all key stakeholders including staff, other delivery partners, and beneficiaries.
Maintaining an attractive and accurate outward profile of activities through the website and other materials.
Strong knowledge of SFA Foundation policies and procedures, and their application in programme management.

THE DEADLINE FOR APPLICATIONS IS TUESDAY, 29 DECEMBER 2023 more