JOB SUMMARY

The Finance Officer is responsible for managing financial transactions, maintaining accurate financial records, ensuring compliance with accounting principles and government regulations, and supporting financial planning and reporting. This role requires strong analytical skills, attention to detail, and expertise in financial management systems to uphold financial integrity and... efficiency within the organization.

PRINCIPAL RESPONSIBILITIES

Financial Transactions & Records


Process payments, invoices, and financial transactions efficiently, ensuring that relevant supporting documentation is received, and debarment searches have already been conducted
Maintain proper filing of accounting documents according to best practice and which is easily accessible to all stakeholders
Prepare monthly, quarterly, and annual financial reports.
Conduct periodic reconciliations of accounts, including payables, receivables, and cash transactions.
Ensure that all financial transactions are posted correctly and timeously within the appropriate accounting period in the relevant accounting system.


Budgeting & Expense Monitoring


Assist in preparing annual budgets, financial forecasts, and variance analysis reports.
Monitor financial expenditures to ensure they align with allocated budgets and organizational goals.
Provide financial analysis and recommendations to improve cost efficiency.


Compliance & Regulatory Obligations


Ensure compliance with Philippine tax laws, government regulations, and company policies.
Prepare and submit statutory reports for BIR, SEC, PHIC, HDMF, and other regulatory bodies.
Maintain adherence to internal control policies to safeguard organizational assets.
Support internal and external audits by providing accurate financial documentation and reports.
Oversee tax filings, ensuring accurate computation and timely payment of dues.


Bank Transactions & Cash Flow Management


Monitor cash flow and ensure sufficient funds are available for operational needs.
Initiate and process online payments for vendors, suppliers, and statutory obligations.
Prepare cheque payments when necessary, ensuring proper authorization.


Financial Coordination & Documentation


Maintain organized and up-to-date accounting files, contracts, financial statements, and supporting documents.
Coordinate with vendors, suppliers, banking institutions, and internal teams regarding financial matters.
Provide financial reports and recommendations to management for strategic decision-making.


OTHER


Perform regular and ad hoc financial spot checks at the field level to ensure the accuracy, completeness, and compliance of payment requests. This includes verifying supporting documentation, cross-checking expense claims with approved budgets, and ensuring alignment with organizational and donor financial policies.
Provide timely financial analysis and operational adjustments in response to unexpected funding shifts or restrictions imposed by donors or inter-organizational agreements. This involves rapid budget realignments, revising expenditure plans, and communicating implications to program and finance teams to maintain continuity and compliance.
Oversee the tracking of fixed assets, ensuring all acquisitions, disposals, and transfers are accurately recorded. Monitor asset life cycles and calculate depreciation on a monthly or quarterly basis, ensuring accurate and timely posting to the General Ledger in accordance with applicable accounting standards.
Support the preparation of financial visualizations such as graphs, dashboards, and charts to enhance the clarity of financial reports. These visuals are tailored for presentation to senior leadership and donors to aid in strategic planning, budget monitoring, and decision-making processes.
Carry out additional tasks and responsibilities within expertise and professional capabilities, as reasonably assigned by the organization. This includes supporting cross-functional initiatives, addressing emerging financial needs, and contributing to the overall effectiveness and compliance of the finance function. more

Summary

The Communications and Outreach Specialist will design, develop, curate, maintain, and share communications products, platforms, and materials that facilitate awareness and appeal to external and internal audiences. This role will lead strategic communications efforts and strengthen coordination, collaboration, and synergies among key stakeholders for Feed the Children.

Essential Job... Function
Strategy & Planning:

Develop and implement communication strategies and tactical plans.
Plan and produce content, including publications, articles, web content, social media content, media releases, etc.

Content Creation & Management:

Manage national office communication channels.
Support design and improvement of tools and forms, develop and manage communications consultants.

Events & Outreach:

Support fundraising events and develop and nurture linkages with local radio/TV stations.
Organize and participate in events, interviews, conferences, seminars, meetings, and workshops.

Compliance & Reporting:

Produce analytical reports to identify and mitigate potential risks related to communications work.

Collaboration & Communication:

Create communication messages, talking points, presentations, respond to inquiries, and collaborate with Program officers.

Research & Development:

Conduct submission review process, track, research, and analyze information, and gather effective practices and lessons learned.

Behaviours (Values in Practice)
Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Feed the Children values.
Holds the team and partners accountable to deliver on their responsibilities providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging personal and team goals, takes responsibility for own personal development, and encourages teams to do the same.
Widely shares personal vision for Feed the Children, engages and motivates others.
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with team, colleagues, Donors and external partners and supporters.
Values diversity, sees it as a source of competitive strength.
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions.
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications & Experience

At least a Bachelor of Art in Journalism, bachelor’s in communications and public Relations; BA in Communications; Bachelor of theatre arts and film technology and social studies, or any other related discipline. Additional qualifications on the same subjects will be advantageous.
A minimum of 6 years of progressive experience in strategic communications planning, messaging, and monitoring.
At least 4 years of full-time experience in journalism, writing, editing, digital and print media, video production or broadcasting in an NGO.
Excellent oral and written communication skills in English, working across platforms and channels, online and offline, with high level skills in design for social media /PowerPoint.
Excellent understanding of different communication formats & channels and strong knowledge & understanding of current trends in digital/social media.
Background and understanding of humanitarian rights approach, children safeguarding & protection.
Experience managing communications vendors and consultants (e.g., translators, videographers etc.)
Excellent organizational skills, including experience in managing conflicting demands, meeting deadlines and adjusting priorities.
A positive attitude and flexibility in managing work tasks in a high-pressure environment.

Knowledge, Skills and Abilities

Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Computer Skills – Intermediate skills using Microsoft Office products Word, Excel, PowerPoint and Outlook. Advanced MS Excel skills, experience with MAS 90 and SAGE 100 helpful but not required. Experience with QuickBooks preferred.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Oral Communication - Speak clearly, persuasively, and professionally in positive or negative situations; listen and gets clarification; respond well to questions; demonstrate group presentation skills; participate in meetings.
Written Communication - Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information.
Teamwork - Balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; able to build morale and group commitments to goals and objectives; support everyone's efforts to succeed.
Ethics - Treat people with respect; keep commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
Reasoning - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations. more

Purpose of position

To be the first point of contact for the organization and coordinate the rest of the sections in the organization ensuring excellent reception that leaves a positive lasting impression about the organization for both internal and external customers.Responsible for the proper running of the storeroom, receiving goods, issuing the same to departments, maintaining accurate... inventory records, and ensure the stores are neat.

Major responsibilities:
Administrative Support

Facilitate routing of mail and phone calls received to the respective officers. This will include sending parcels to the field offices.
Receive all visitors to the office, respond to their requirements and maintain a record.
Maintain and operate efficient communication through a telephone switchboard and mobile connection and facilitate routing of calls to the respective officers.
Assist in booking air tickets for the teams and other travel arrangements as requested.
Coordinate reservations for the FEED Board Room(s), catering services for meetings and other internal meeting venues.
Secure bookings of external meeting facilities as/and when required.
Raise petty cash and purchase requests for Admin and IT departments. Receive all field requests, information and parcels etc and direct them to the appropriate staff.
Ensure all repairs and breakages are reported to the operations department on time.
Liaise with the outsourced cleaners and guards for tasks related to office hygiene and security respectively.

Store Management

Receive, record, and store requested items in the stores.
Monitor utilization of materials and supplies, employ appropriate storage practices avoiding spoilage /expiration of stock and ensure health and safety standards.
Maintain accurate and updated records of current inventories, in-kind donations, supply requests and records of issuance.
Facilitate regular inventory stocktake in the Gigiri office stores.
Prepare monthly reports on stores stock movement plus and alert the Operations Director on stock that has attained re-order level for placement of new orders.

Finance

Keep accurate inventory records in the system.
Scanning Finance package and posting in SharePoint for approval
Filing of Finance documents
Responsible for submitting NHIF & NSSF payments.
Petty cash management and analysis.
Share remittance advice with the supply chain for all processed vendor payments.
Ensure all payments shared with finance are processed timely through follow-up for timely authorizations of payment requests in line with the approved limits per the delineation chart.
Performing any other duties assigned by the supervisor.

Minimum Qualifications:

Bachelor’s in business administration, Business management or related field.
2 years relevant experience in Administration and Finance preferably in NGO.
Excellent experience in use of office equipment including Photocopier, Scanner, Projector etc.
Excellent Communication and interpersonal skills.
Professional experience of operating telephone switchboard and handling flight bookings
Current Certificate of good conduct/Police clearance.
Understanding and ability to promote Child Protection Policies.

Desired person

Should be organized, methodical and keen to detail
Should be Honest with high level of integrity. more

Essential Job Functions

Setting team project goals and coming up with plans to meet them.
Maintaining project timeframes, budgeting estimates and status reports.
Managing resources for projects, such as IT Infrastructure and employees (Including Consultants).
Coordinating project team members and developing schedules and individual responsibilities
Implementing IT strategies that deliver... projects on schedule and within budget
Using project management tools to track project performance and schedule adherence
Conducting risk assessments for projects
Organizing meetings to discuss project goals and progress
Communicating project status with team members and colleagues from other departments

Qualifications
Education

Bachelor’s degree in computer science or a related information technology field, or equivalent training and experience related to IT Project Management. An advanced degree in a related field would be an added advantage.
Post Graduate Training - Project Management Professional (PMP) or PRINCE2.
5+ years in a similar role within a busy environment.

Experience

Project management and leadership skills for managing projects and the teams involved with them.
Strong written and verbal communication skills to coordinate with team members and management and explain technical issues
Analytical and problem-solving skills to handle any issues that occur during project completion.
Organization and time management skills to keep projects on track and within budget
Excellent resource planning and task scheduling skills
Advanced computer skills and in-depth knowledge of different operating systems, network administration and service desk administration.

Working conditions

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands and fingers. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Works in a normal office environment where there are few physical discomforts associated with changes in the weather or noise, dust, dirt, and the like.
The incumbent’s working conditions are typically moderately quiet more

Job Purpose:
To support the team in ensuring the efficient and transparent management of finances in line with recognized accounting/auditing standards and Feed the Children Finance procedures.
Roles and Responsibilities

Maintain a proper and orderly filing system.
Assist in maintaining accounting records using Feed accounting software
Manage payments and receipts, and accountability from... program staff and liquidations from field visits as per Feed the Children policy and procedures.
Assist in preparing the necessary documentation required for payments as stipulated in FEED policies.
Assist preparing monthly statutory payments and ensure they are submitted timely.
Assist the Finance team in managing field offices Finance needs for a sound financial management practice.
Update tracking sheet platform or document book in Finance ensuring that all documents that come to finance are recorded with correct details on dates, person delivering or receiving the same.
Scanning documents and uploading onto SharePoint
Perform finance errands to enable smooth running of finance and user departments
And any other duty as assigned by management.

Minimum Requirements

Should be currently Pursuing studies in recognized college in last academic year or graduated within the last one year.
Should posses excellent Communication and interpersonal skills
Have ability to operate to use office equipment or ready to learn ie. Photocopier, Scanner, Projector and digital cameras.
Posses’ relevant Computer skills, MS Office packages etc.
Current Accident Insurance certificate.
Passionate about working with Children and ability to cope with Child Protection Policies more