Summary of duties and responsibilities

Coordination


Protect and promote the vision, mission and interests of consortium partners towards external stakeholders;
Represent the consortium toward the donor(s) and government authorities and therefore communicate with the donor(s) and government authorities;
Participate in technical working groups meetings Kenya Cash Working Group and other... relevant working groups or coordination platforms;
Lead the drafting and dissemination of position papers, statements, reports and releases on consortium’s engagements and humanitarian advocacy;
Convene and chair regular (e.g. monthly, quarterly) consortium steering committee meetings to discuss programme and financial planning, disseminate minutes and follow up on action points;
Support the development and maintenance of a coherent consortium strategy across all partners;


Project Management


Define project implementation modalities and methodologies (including, but not limited to technical specifications, identification and registration of beneficiaries, distribution and sensitization);
Oversee and monitor the work of consortium and local implementing partners, ensuring that technical quality and standards are considered and respected during project implementation;
Coordinate and put in place program capitalization system in collaboration with each focal point from each consortium partner;
Ensure that donor rules and procedures are understood and respected by all parties, sharing information and conducting training if required on proposed system and processes for consortium management;
Ensure external reporting for all the consortium members according to donor and Acted requirements is respected by all according to agreed deadlines;


Requirements


Master’s degree in humanitarian aid, disaster management, development, climate change, social work or related fields is required
At least 5 years’ experience in project management or coordination within an NGO/UN/humanitarian setting is required.
Experience in cash programming is essential;
Experience in disaster management, coordination and policy advocacy is strongly preferred
Experience working with local authorities, county and national government is preferred
Experience in consortium management/coordination strongly preferred;
Excellent communication and drafting skills for effective reporting is required;
Multi-tasking skills: Ability to multitask with tight deadlines, on numerous emergency responses is required;
Level of independence: Proven ability to work independently is required;
Cross-cultural work environment: Ability to operate in a cross-cultural environment is required;
Language skills: Fluency in English is required; knowledge of Swahili language and/or local languages is an asset more

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення... вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.
Job Purpose
The Deputy Country Director – Programs & External Relations is a key member of the Senior Management Team at a country level, who will support and assist the Country Director (CD) in the overall management and leadership of the country programme. The Deputy Country – Programs & External Relations ensures the proper representation of Acted in the country vis-a-vis government authorities, donors, clusters/sectoral working groups, UN agencies and other NGOs. He/she develops and builds the programme profile in line with the country, regional and global Acted strategy and ensures the funding of its roll-out. He/she ensures an efficient, progressive, cost-effective and responsible growth of Acted in the country through strategic positioning and the quality implementation of projects
Duties and Responsibilities
1. Positioning and Fundraising
1.1. Context analysis: Ensure Acted has an up-to-date understanding of the country’s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)
1.2. Strategy development and roll out: Take a lead role in developing and reviewing programme strategies and identifying strategic opportunities for expanding Acted’s work in the country, and in particular 
- Identify new opportunities and new sectors of intervention; 
- Consolidate and stabilize programming; 
- Review the geographic and thematic footprint; 
- Ensure activities are relevant and meeting country/beneficiary needs; 
- Identify Acted added-value; 
- Ensure humanitarian principals are adhered to; 
- Identify new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with based on complementarity and added value; 
- Formalize a country strategy in alignment with global/regional strategy. 
1.3. Networking, positioning and general representation: 
- Establish, maintain and improve active relationships with donors Vacancy Announcement About Acted Position’s context and key challenges Key roles and responsabilities 
- Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia 
- Establish, maintain, and improve active and regular working relationships with host government authorities and where necessary non-state actors 
- Ensure Acted is represented in key clusters, working groups, HCT and (I)NGO coordination bodies 
1.4. Donor relationship and proposal development 
- Decide on and trigger the necessary assessment(s) by the MEAL Department to ensure proposals are relevant; 
- Identify new donors for diversifying Acted donors’ portfolio including private companies and private foundations; 
- Identify potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals and ensure that every partnership is formed based on an assessment of complementarity and added value and is designed and managed so that the partnership furthers achievement of Acted’s country, regional and global strategy 
- Oversee project proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy and ensure inputs from Technical Coordinators (for example technical specifications, methodologies, approaches and tools) and MEAL (SMART indicators, lessons learnt and best practices from previous projects) into the proposal writing process; 
- Validate proposals before submission to HQ Grant Management Unit 
- Advise Project Development Department on specific donor approach/regulations; 
- Assist the Country Director in negotiate proposal and/or contracts with donors.
1.5. Grant Management 
- Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, MEALU and FLATS team; 
- Ensure project kick-off and close out meetings are conducted for each project;
- Ensure the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner 
- Ensure ad hoc requests from donors are addressed immediately 2. Program Technical Support and Coordination 
2.1. Technical Support 
- Ensure sector specific project implementation modalities, methodologies and tools are designed (including, but not limited to technical specifications, identification and registration of beneficiaries, distribution and sensitization); 
- Ensure Technical Coordinators liaise with Project Managers on a regular basis and provide technical assistance to the projects whenever needed; 
- Ensure the dissemination of tools, research, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences. 
2.2. Coordination 
- Ensure the development and maintenance of coherent sector strategies (i.e. WASH, food security, protection) across Acted's areas of intervention 
- Promote harmonization of approaches and methodologies across the different projects within the same sector by overseeing the development and use of common tools, as well as creating opportunities for experience sharing and learning; 
- Ensure Technical Coordinators provide technical inputs into proposal design. 
3. Appraisal, Monitoring and Evaluation 
3.1. MEAL Systems 
- Review and approve the country MEAL strategy; 
- Review and approve consolidated MEAL work plan covering all ongoing projects and planned assessments of the mission; 
- Ensure a clear MEAL framework for each ongoing project is developed based on project proposals, implementation plans, and donor reporting requirements; 
- Ensure that MEAL findings are reflected and their recommendations are incorporated in future concept notes, proposals and implementation plans; 
- Ensure MEAL policies and procedures are implemented as described in the Acted MEAL standard guidelines; 
- Ensure electronic and/or paper-based MIS systems are maintained for tracking and reporting all quantitative and qualitative data and information including reporting on Acted’s 16 global strategic program indicators; 
- Ensure the effective functioning of the beneficiary CRM and that beneficiary complaints/feedback is adequately captured, analyzed, addressed and responded to in a timely manner and utilized by the program and coordination teams; 
3.2. MEAL Implementation and Management 
- Trigger the necessary needs assessment(s) to ensure proposals are relevant; 
- Review and approve mission plans for any assessments, monitoring and evaluations (baselines, mid-terms, endlines) for each of the projects; 
- Ensure the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans; 
- Ensure the MEAL team provides data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required; 
- Ensure the MEAL team contributes to donor proposals and fundraising efforts (particularly logical framework designs and formulation of SMART indicators) 
4. External Communication 
- Ensure the country PDD contributes to Acted’s external communication strategy by feeding regularly Acted HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for Acted communication tools, including, but not limited to, Acted Newsletter, websites and Acted Annual Report;
- Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring Acted in the media; 
- Oversee Acted’s in country communication activities including media visits, photographer’s mission, videos, etc.; 
- Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to Acted teams, as well as the capitalization of media and pictures of the mission; 
- Follow, contribute to, draft and disseminate position papers, statements, reports and releases on Acted’s engagements and humanitarian advocacy, in line with Acted’s in country and global strategy as well as positioning, in close collaboration with the country director as well as HQ communication and programme departments. 
5. Management and Internal Coordination 
5.1. Staff Management 
- Manage a team of MEAL Manager, Project Development Manager and Technical Coordinators delineating their responsibilities and follow-up the work plans and day-to-day activities; 
- Ensure a positive working environment and good team dynamics; 
- Manage interpersonal conflicts between departmental staff members; 
- Undertake regular appraisals of staff and follow career management in link with CD. e) Review internal and external training needs of team members 
5.2. Internal Coordination and Communication
- a)Ensure interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by implementing Acted coordination mechanisms (WAM, MCM) 
- Ensure regular and clear communication with Acted HQ Program Department and finance to keep it updated about latest development, so that the Program Department can best advice you ahead of a task. 
5.3. Filing 
- Ensure the implementation of a filing system for contractual project documents both in hard and soft copies; 
- Oversee the Resource Centre and ensure it is regularly updated with appropriate and relevant external and internal resources.
Required qualifications and technical competencies
- At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East; 
- Demonstrated communication and organizational skills;
- Ability to train, mobilize, and manage both international and national staff;
- Flexibility and ability to multi-task under pressure;
- Ability to work well in unstable and frequently changing security environments;
- Willingness to work and live in often remote areas under basic conditions;
- Proven ability to work creatively and independently both in the field and in the office.

Увага! Згідно з чинним законодавством, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.
Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.
Ми пропонуємо
Офіційне працевлаштування;
Регулярний перегляд заробітної плати;
28 календарних днів щорічної відпустки;
3 додаткові дні відпустки на рік згідно з внутрішніми політиками;
Оплата лікарняних у розмірі 100% заробітної плати (до 15 днів на рік) згідно з внутрішніми політиками;
Можливість працювати віддалено 2 дні на тиждень згідно з внутрішніми політиками;
Медичне страхування та страхування життя після завершення початкового контрактного періоду;
Комфортний сучасний офіс із зоною для відпочинку, де завжди доступні чай та кава;
Дружня мультикультурна команда, яка підтримує розвиток і відкритість;
Доступ до консультацій з професійним психологом для підтримки ментального здоров’я;
Курси англійської мови для покращення комунікаційних навичок;
Перспективи кар’єрного зростання.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”



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Acted is looking for professionally confident, self-motivated, experienced and committed team player to fill the Finance Intern position based in Nairobi, Kenya.

OBJECTIVES


Ensures proper physical and digital archiving of the finance department
Accurate bookkeeping of Acted’s financial operations
Compliance of Acted finance documents


FUNCTIONS

Archiving:


Checking the... finance documentation (expenses, advances .... )
Proper physical and digital archiving of the finance documentation
Assist from time to time in reviewing field finance vouchers.


Accounting:


Assisting in updating the cash books of the Nairobi office
Preparing the payment vouchers
Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month's documents, counter checking vouchers against the cashbook ....
Assist in consolidation of the V1 closure documents.


Reporting:


Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
Preparation of the Red-Cell Game report when requested


Other:


Collecting the information on cash disbursement for the Nairobi Office
Assisting performing the petty cash management
Any other duty as may be requested by the supervisor


PROTECTION MAINSTREAMING

Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, Acted staff, partner agencies, casual labours etc).

KEY PERFORMANCE INDICATORS

Cashbooks are maintained with no errors


Payment vouchers are brought to the manager without mistakes
Finance documents are properly archived at all times


TECHNICAL SKILLS


Bachelor’s degree in accounting, Business Administration, or a related field.
Basic understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management.
Excellent skills in Microsoft Word, Outlook, and Excel.
Keen to detail and accuracy required and willing to learn.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty. more

KEY ROLES AND RESPONSIBILITIES


Support the planning and implementation of GIS and remote sensing components in line with the REACH Research Cycles and project objectives.
In coordination with relevant assessment officer(s), support assessment, planning and generation of sampling framework in line with project and program objectives and with IMPACT’s research cycle and other relevant... guidelines. (MSNA, Cash and Markets, DSRA, HSM and Others)
Conduct spatial verification and quality control during field data collection
Analyze Geospatial data and produce timely and accurate GIS products (Maps, interactive dashboards or Web Maps)
Contribute to remote sensing tasks using tools like Google Earth Engine and support maintenance of existing RS scripts
Ensure proper integration of spatial and non-spatial data and maintain geodatabases
Support validation of GIS products with IMPACT HQ before external release
Document workflows and contribute to team knowledge sharing
Participate in internal and external coordination meetings, including presenting mapping products at stakeholder forums
Maintain confidentiality and comply with data usage/licensing protocols
Perform other duties as assigned by the supervisor


REQUIRED QUALIFICATIONS AND TECHNICAL EXPERTISE

Academic qualifications

Bachelor’s degree in GIS, Geospatial/Geomatic Engineering, Remote Sensing or a related field.

Specific Skills


Minimum 2 years of experience in GIS and/or remote sensing roles, preferably within a humanitarian or development context
Proficiency in ESRI suite software (ArcPro, ArcGIS Online)
Should be familiar with remote sensing tools and datasets; understanding climate hazards
Experience with geo-spatial information management and analysis
Knowledge of Adobe Suite, particularly InDesign and illustrator is desirable
Advanced knowledge of Microsoft office including Excel; knowledge of Python, R & STATA is an added advantage
Experience with mobile data collection (ODK, KoBoToolbox, Survey123).
Ability to work autonomously and remain flexible in case of shifting priorities.
Fluency in English. Swahili/Somali is an asset. more

The Project Officer ensures the implementation of project activities and prepares written materials and progress reports on field activities. He/she contributes to effective and timely completion of the activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. He/she reports directly to the Project Manager and works closely with the field... team.

Main duties:

Programming


Project Planning;
Project Implementation Follow-up;
Documenting and Compliance;
Beneficiary Engagement and Accountability;
Internal Coordination;
External Coordination and Stakeholder Engagement;
Partner Management;
Security.
Human Resource
Logistics
Finance
Quality Control
Grant Management


Expected skills and qualifications


Field experience in program management and coordination
Knowledge of the aid system and ability to understand donor and government systems;
Excellent oral and written communication skills;
Ability to coordinate and manage projects;
Ability to work independently and creatively in the field and in capital;
Team player;
Strong ability to work in a cross-cultural context;
Ability to work under pressure;
Knowledge of a local and/or regional language is a plus. more

The M&E Assistant will support the implementation of solid MEAL systems and mechanisms that are in line with the global MEAL procedures and deliver effective research/outputs so to inform timely decision making and the adoption of sound corrective measures. The incumbent will also ensure lessons learnt and best practices are discoursed and documented. The jobholder will contribute to the effective... functioning of beneficiary complaints and response mechanism and enhance the trust and confidence of beneficiaries, identify areas of our work which need to be improved and ensure that ACTED learns from the feedback provided through this process.

Contribute to the development and updating of the country MEAL strategy, the consolidated MEAL work plan and MEAL frameworks for all ongoing projects;
Support the MEAL Manager to implement the MEAL policies and procedures as described in the ACTED MEAL standard guidelines and make sure that the tools are followed as applicable;
Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed. more

Duties and Responsibilities

Liaise with communities, beneficiaries, local authorities and community leadership structures at field level;
Provide timely feedback to the program team, and Consortium Coordinator on sensitive issues, on complaints raised by the communities on project activities;
Contact beneficiaries and key stakeholders on a regular basis to collect feedback on project... activities;
Strengthen and/or help set up feedback mechanisms, including processes to make sure feedback is analysed and acted upon by field operational teams;
Undertake field visits and support the project teams on the beneficiary accountability and learning systems and solicit feedback from sample beneficiaries and other key stakeholders;
Map and assess community structures to ensure feedback is representative of all groups;
Compile monthly accountability reports and file all accountability and feedback documents;
Work closely with program teams to ensure all feedback is incorporated into the current approaches and future programs where possible;
Work closely with community mobilisation teams as when necessary as a technical advisor on matters related to beneficiary accountability;
Institutionalize and enhance accountability mechanisms within the project and the consortium as a whole;
Participate in accountability forums to represent the consortium; and
Perform other duties as assigned by the supervisor
Protection mainstreaming-**Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

Requirements

Bachelor’s Degree in Social Science, Community Development or related field.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions will be a plus
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Experience planning and delivering community engagement approaches, beneficiary communication, communication for development or accountability to communities
Experience setting up and managing accountability to community systems i.e. feedback and complaints mechanisms;
Experience working for humanitarian or development organisations, within the context of developing countries
Proven commitment to accountable practices.
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.
Ability to speak and understand local language of the Tana North will be an asset. more

Duties and Responsibilities

Liaise with communities, beneficiaries, local authorities and community leadership structures at field level;
Provide timely feedback to the program team, and Consortium Coordinator on sensitive issues, on complaints raised by the communities on project activities;
Contact beneficiaries and key stakeholders on a regular basis to collect feedback on project... activities;
Strengthen and/or help set up feedback mechanisms, including processes to make sure feedback is analysed and acted upon by field operational teams;
Undertake field visits and support the project teams on the beneficiary accountability and learning systems and solicit feedback from sample beneficiaries and other key stakeholders;
Map and assess community structures to ensure feedback is representative of all groups;
Compile monthly accountability reports and file all accountability and feedback documents;
Work closely with program teams to ensure all feedback is incorporated into the current approaches and future programs where possible;
Work closely with community mobilisation teams as when necessary as a technical advisor on matters related to beneficiary accountability;
Institutionalize and enhance accountability mechanisms within the project and the consortium as a whole;
Participate in accountability forums to represent the consortium; and
Perform other duties as assigned by the supervisor
**Protection mainstreaming-**Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

Requirements

Bachelor’s Degree in Social Science, Community Development or related field.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions will be a plus
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Experience planning and delivering community engagement approaches, beneficiary communication, communication for development or accountability to communities
Experience setting up and managing accountability to community systems i.e. feedback and complaints mechanisms;
Experience working for humanitarian or development organisations, within the context of developing countries
Proven commitment to accountable practices.
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.
Ability to speak and understand local language of the Tana North will be an asset. more

ACTED Kenya
ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local... governments and community peace committees to promote social cohesion and integration.
You will be in charge of
The Project Development Volunteer (PDV) ensures proper grant management by developing qualitative project progress reports in compliance with donors’ rules. The PDI facilitates smooth internal communication and coordination with relevant departments and contributes to ACTED external communication strategy. The PDI contributes to fundraising efforts by participating in the development of project proposals in line with ACTED’s global and in-country programme strategy.
Expected skills and qualifications

Master Level education in a relevant field such as International Relations, Development or Political Science;
Previous related work experience, with knowledge of proposal writing and reporting;
Familiarity with the project cycle;
Excellent writing and communication skills;
Ability to work efficiently under pressure and to manage multiple tasks;
Good team spirit and ability to work with diverse profiles. more

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення... вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 39 країнах.
Who we look for:
A person with strong organizational skills motivated to support a team of humanitarian workers in Chernivtsi office. Problem-solving, streamlining processes and teamworking are the key characteristics. The Base manager oversees the day-to-day operations and supports the implementation of projects as well as oversees security in the respective base. Core task will be to ensure effective functioning of the office in line with the ACTED rules and operations.
Duties and Responsibilities
1. Finance, Logistics, Administration, Transparency and Security (FLATS) Management
1.1. Logistics & IT Management
a) Ensure timely procurement and adherence to rules
b) Ensure quality supply management at base level
c) Ensure proper asset management at base level and enforce asset investment policy
d) Ensure proper stock management at base level
e) Ensure proper IT systems, data back-up and protection from malware at base level (in coordination with IT staff)
f) Ensure sufficient and reliable means of communication at base level
g) Ensure timely and accurate base logistics reporting using the relevant software.
1.2. Finance Management
a) Control project budgets at base level to avoid under/overspending
b) Ensure accurate budget forecasting and efficient cash flow management
c) Ensure timely and accurate base finance reporting through established ACTED system
1.3. Administration and HR Management
a) Ensure transparent and timely recruitment of staff
b) Proactively adapt the staffing structure at base level to needs and funding
c) Ensure regular performance appraisal and career management for staff at base level
d) Ensure timely and accurate base HR reporting through established ACTED system
1.4. Transparency/Compliance Management
a) Minimize risk of fraud and corruption by ensuring adherence to ACTED rules and procedures
b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
1.5. Security Management
a) Analyse the security context at base level and in close collaboration with the Security Manager contribute to defining, analysing and evaluating risks
b) Engage with relevant key stakeholders at base level to ensure access and support of interventions
c) Address security and safety risks by implementing standard operating procedures defined for the base
d) Ensure the offices and houses conform to recommended security, health and safety standards
e) Ensure all staff in the base adhere to security procedures
f) Ensure security incidents at base level are promptly reported to the area
2. Management and Internal Coordination
2.1. Staff Management
a) Ensure that all staff in the base understand and can perform their roles and responsibilities related to base operations
b) Promote team building, productivity and staff welfare
c) Manage interpersonal conflicts among staff at base level
d) Ensure efficient internal coordination and communication between departments at base level
3. Project Implementation Follow-up
3.1. Project Implementation Tracking
a) Support Project teams in project implementation through trouble shooting and eliminating blocking points
b) Monitor output achievement, cash burn rates and ensure a time completion of projects through review
c) Ensure that relevant project information is up-to-date and available for reporting purposes
3.2. Project Quality Control
a) Ensure the application of a practical field-based M&E system/plan for each project
b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
c) Ensure beneficiary feedback mechanisms are in place
d) Support with the documentation of best practices and lessons learnt for projects implemented in the base
3.3. Partner Management
a) Identify potential local partners and provide support to existing ones to ensure timely and qualitative implementation of their projects in line with ACTED and donor requirements
4. Positioning
4.1. Context analysis:
a) In cooperation with the team members, analyse the sub-area's socio-economic situation, (donor) trends, needs and gaps;
b) Have a clear understanding of who does what and where (3W) in the base
4.2. Strategy Implementation: Provide support in the implementation of ACTED’s country program strategy in the base area.
4.3. Networking, positioning and general representation:
a) When requested, participate in meetings at base level and communicate relevant information to the country coordination and other relevant staff;
b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at base level ensuring maximum visibility of ACTED
c) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at base level
4.4. Proposal development
a) Support the Project Development Department in proposal conceptualization (problem statement, logframe)
b) Contribute to budget design ensure budget needs at base level have been taken into consideration
Conditions
- Official employment according to Ukrainian legislation;
- 3 month of trial period
- Competitive official salary defined by the ACTED salary grid;
- Regular performance evaluation and salary increase;
- 28 working days of paid vacation per year;
- Friendly international team of professionals;
- Flexible working hours;
- Career development possibilities;
- Medical insurance in 6 month of work with ACTED.

Applications in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview. ACTED is an equal opportunity employer.


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