Duties and responsibilities


Supervise, mentor and monitor their performance junior secretarial staff and clerical officers.
Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned and timely
Organize administration records and correspondence to ensure quick access to required information/ documents
Ensure the availability of well-managed... office services including cleaning and tidying office to ensure a conducive working environment.
Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorized persons
Receive telephone calls to. ensure calls are transferred to respective office
Maintain security and confidentiality of office records, documents and equipment
Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiries
Record dictation in shorthand and transcribe it into a written comprehensive form
Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office
Undertake correspondence for the principal as requested and as appropriate
Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices
Prepare for committee meetings such as the Council/BOG meetings
Control and Manage the hospitality budget
Provide input for hospitality budget during the budgeting process


Responsibility for physical assets


Computer
Extension telephone
Printer
Fax Machines


Nature of decision making


Analytical Decision
Operational decision


Academic Qualification and Work Experience


Must have completed Single and group stage II, with a pass in the following: CPD 1, Communication Skills I, Office Practice I, Commerce II, Secretarial Il, commerce H, Shorthand
Computer literate
One year relevant experience from a reputable institution


Skills required


Communication skills
Interpersonal skills
Report writing skills
Team building skills
Problem Solving skills
Organizational skills more

Duties & Responsibilities


Develop the human resource planning policy and procedures in line with the institution overall policy
Advise the BOG on matters relating to Human Resource policies so as to make informed decisions
Actas the link between the management and the union through negotiations formulation of agreements such as collective bargaining agreements to ensure smooth Labour... relations in the institution
Oversee the human resource trainings and development through liaison with other departments to establish human resource needs
Supervise variety of administrative service areas including catering, boarding, secretaries , transport to ensure all the operations in the institution are carried out smoothly
Oversee the administration of the staff appraisal forms and review the staff annual appraisals reports to monitor staff performance in the institution
Advice staff on all aspects of the Human Resource function which include recruitment, training and development, and performance management, to ensure awareness of staff on the expectations of the institution and the benefits and opportunities available to the staff
Validate information collected on letters of promotion, probation, appointment to ensure accuracy of data
Process all approved staff leaves in line with the leave schedule to ensure no oyerlaps
Manage and update the payroll to ensure compliance with the payroll process and government regulations
Oversee recruitment and appointment of staff to ensure the institution has the right staffing
Handle the staff discipline and grievances issues to ensure that best practice in the management of discipline are instilled in the institution.
Review employment and working conditions to ensure legal compliance requirements
Provide counselling and guidance services to the staff to promote staff welfare and wellness
Monitor the working environment of the staff to ensure health and safety measures are observed
Analyze the requirement of the institution to identify gaps and ensure consistent provision of requisite manpower in the institution.
Process staff promotions, appointments and transfers as per the approval by the management
Monitor the implementation of the training programs to ensure timetiness, cost efficiency and high quality standards
Communicate to staff on HR matters relating to separations such as benefits, notice periods to ensure smooth separation of employees in the institution
 Maintain the Human Resource Information system and ensure confidentiality of staffs’ personal


Academic Qualification, Skills and Work Experience


Bachelor’s degree in Business Administration (Human Resource Option)/Social Sciences with a
Diploma in Human Resource OR Higher Diploma in Human Resource Management from a recognized institution
At least 3 years of relevant working experience from reputable institution
Must be an active member of THRM.
Must be computer Literate.
Must be conversant with Employment Act and labour Laws more