Reports to: Operations Director

Job Summary:


We are seeking to hire a strategic and people-driven Human Resource & Administration Lead. The successful candidate will be responsible for creating and nurturing a thriving workplace culture within the organization that fosters employee engagement, productivity and growth. The role will oversee strategic human functions and initiatives... ensuring alignment with overall Company objectives while promoting a strong organizational culture that values diversity, respect & Human dignity.


Key Responsibilities

Strategic Leadership


Develop and execute a forward-thinking people and culture strategy that aligns with the vision, goals and values.


Talent Management


Lead talent acquisition efforts to attract, select and retain top talent.
Develop and implement talent strategies, including succession planning and leadership development.
Partner with department heads to address talent gaps and implement effective solutions.
Implement performance management processes, systems, materials, and training to facilitate high performance in the organization.


Employee Engagements


Design and implement programs aimed at enhancing employee engagements, satisfaction and retention focusing on employee voice surveys and feedback mechanisms.
Support internal communication strategies that reinforce company culture and values.


Learning & Development 


Identify organization wide learning needs and develop programs to foster continuous improvements and skills enhancement through training and development interventions programs.


Organization culture 


Champion a culture of inclusion and belonging where respect and human dignity is cultivated.


HR Policies & Compliance


Develop, implement and review HR policies and practices in line with legislation and industry best practices, ensuring fairness and equity in all processes.


Employee Relations


Manage and resolve employee grievances, conflicts, and disciplinary matters in compliance with labor laws.
Take proactive steps to prevent and address potential risks in employee relations, emphasizing a problem-solving approach.


Data-Driven Decisions


Utilize HR metrics and analytics to track the effectiveness of people’s initiatives and data driven informed decisions within the organization


Collaboration


Foster partnership across departments promotes a cohesive and aligned approach to talent and culture initiatives.


Change Management.


Support organizational change processes by providing guidance and resources that help employees navigate transitions effectively 


HR Administration


Ensure smooth payroll processing, benefits administration, and HRIS management
Budget control in terms of overtime, staff meals & PPES
Custodian of HR records both physical and online.


Key Qualifications & Experience


Bachelor’s degree in Human Resources management / Bachelor of Commerce (HRM) option or related field.
6-7 years of experience in food processing/Manufacturing environment, at least 3 years in a senior role.
CHRP (K) Certification is a prerequisite.
Member in Good Standing of the Institute of Human Resources Management.
Deep understanding of labor laws, staying ahead of emerging HR legislation, precedents and HR best practices.
Training in food safety and quality management standards such as FSSC 22000, ISO 9001 is a plus.


Key Competencies 


Strong interpersonal and communication skills
Excellent problem-solving and conflict-resolution abilities
Ability to build trusted relationships with employees and stakeholders
Data-driven decision-making and analytical skills
Leadership and change management expertise more

The incumbent will be accountable for ensuring the integrity and accuracy of financial data, meticulously processing payments and performing thorough account reconciliations. This position demands a strong adherence to accounting standards and internal company policies, ensuring full regulatory compliance. Additionally, the role encompasses overseeing the operational efficiency of the company's... warehouse facility focusing on the management of finished goods inventory and coordinating all outbound and inbound logistics activities. The role holder will play a critical part in optimizing warehouse operations, enhancing inventory control and contributing to the seamless execution of day-to-day business.


FINANCE AND ACCOUNTING RESPONSIBILITIES


Ensures accurate recording, verification, and processing and posting of all company transactions including invoices, receipts and payments in compliance with accounting standards and company policy. 
Prepare/generate reconciled monthly supplier and Customer statements. Addresses vendor inquiries and disputes related to payments or invoices promptly and professionally.
File all statutory deductions and taxes within KRA’s and other institutional deadlines.
Processes and verifies vendor invoices against purchase orders, approvals, budget and receipts to ensure consistency and compliance on payment to pay process.
Run Weekly bank reconciliations and resolves discrepancies or errors identified during the reconciliation process in a timely manner.
Ensures timely and accurate payment to vendors while adhering to agreed payment terms.
Supports month& Year-end closing by ensuring all ledgers are reconciled and closing journal entries passed accurately.
Generates and issues customer invoices accurately and within the required timeframes.
Maintains precise records of all receivable transactions within the accounting system.
Prepare periodic cashflow reports and monitor operating cash balances on a weekly basis and submit regular reports on accounts receivable status, accounts payable report including aging reports and required financial reports.
Supports internal and external audits by providing necessary documentation and prepares all schedules required by external auditors. Identify areas of risk or improvement in internal controls and processes
Oversees the organization’s budgetary performance, ensuring expenditures align with approved budgets, prepare monthly budget utilization. This role is vital to financial planning and analysis, tracking budget variances, identifying trends, and providing actionable insights to optimize resource allocation. 
Plays a critical role in assisting with organization’s compliance initiatives. This role ensures that the company adheres to legal, regulatory, and internal policies and standards. 
Monitor and report on Key Profit & Loss, Balance sheet and Cashflow drivers in a timely manner and offer remediate suggestions. Assist the finance manager on financial trend and market analysis
Support the finance manager in enforcing, updating and renewing policies, processes and other SOPs.
File all finance documents in a well referenceable manner as required by the tax authority and/or company policies.
Attention to detail, knowledge of compliance frameworks, and the ability to collaborate with multiple departments are essential to ensure adherence to regulations. 


WAREHOUSING RESPONSIBILITIES


Manages warehouse operations across all functional areas, including the receipt, storage, selection, packaging, and dispatch of goods to optimize operational efficiency.
Implements and streamlines process workflows to minimize operational challenges and mitigate error rates, thereby enhancing overall productivity and accuracy in inventory management.
Monitors inventory turnover rates and collaborates with production departments to ensure optimal stock levels, reducing the risk of stockouts or expired inventory.
Enhance development of advanced inventory management systems (IMS) to track and manage stock, order fulfillment, and shipment logistics, ensuring real-time data accuracy and visibility.
Performs periodic inventory reconciliations and audits to identify and resolve discrepancies, ensuring accurate stock counts and addressing slow-moving or obsolete inventory.
Develops and implements strategies for inventory optimization, including techniques such as FIFO (First-In, First-Out) for stock rotation and maximizing storage capacity through efficient space utilization.
Coordinates inbound and outbound logistics, ensuring timely deliveries and cost-efficient freight management while optimizing supply chain performance.
Verifies the accuracy and quality control of incoming and outgoing goods, ensuring correct quantities and product specifications in compliance with established standards.
Enforces and oversees adherence to safety protocols to ensure a compliant and hazard-free working environment in line with OSHA regulations and internal safety guidelines.
Conducts routine safety inspections and promptly address any safety hazards, mitigating operational risks to personnel and assets.
Oversees the maintenance of warehouse equipment, ensuring the timely repair and upkeep of machinery to prevent operational downtime and support uninterrupted workflow.
Plan and coordinate month end stock count exercise and inventory reconciliation


REQUIREMENTS


A bachelor’s degree in a business-related discipline, providing a strong foundation for financial and operational management.
CPA (K) finalist or ACCA certification, demonstrating advanced professional qualifications in accounting.
A minimum of 5 years of progressive experience within a dynamic financial environment, with at least 3 years of expertise in a high-volume, fast-paced finance department, encompassing a comprehensive understanding of finance processes in a manufacturing setting.
In-depth knowledge and practical experience with accounting and reporting standards, with a demonstrated ability to apply these principles in compliance with regulatory frameworks.
Exceptional attention to detail, ensuring the highest level of accuracy in all financial reporting and analysis.
Proficiency in ERP systems, enabling efficient management of financial transactions and data.

Advanced skills in Microsoft Excel, with the ability to manipulate complex data sets and generate actionable insights.
Superior interpersonal communication skills, with the ability to collaborate effectively across departments and with external stakeholders.
A demonstrated commitment to upholding the highest standards of integrity, ensuring transparency and ethical conduct in all financial activities. more

Set up station and collect all necessary supplies menu for service.
 Inspect food preparation and serving areas to ensure observance of safe sanitary food-handling practices
Prepare food production for the day.
Determine the quantities of food to be cooked and size of portions to be served, taking into account diets to meet medical,ethinic and personal needs
Use food preparation tools in... accordance with manufactures instructions
Make sure all storage areas are tidy and all products are stored appropriately.
Serve menu items compliant with established standards


REQUIREMENTS


Diploma/Certificate  in Food Production/Catering
At least 3 years experience in a busy kitchen
Excellent customer service 
Ladies highly preferred more

JOB SUMMARY


The role holder will be responsible for Overseeing the daily production and operational processes to ensure that production meets the set standards and requirements


RESPONSIBILITIES


Set daily/weekly/monthly objectives and communicate them to staff
Organize workflow by assigning responsibilities and preparing working schedules
Oversee and coach employees
Train new... employees on how to safely use machinery and follow standard operational procedures
Ensure the safe use of equipment and schedule regular maintenance in liaison with relevant departments
Organize production output accordingly to meet customer specifications and shipping deadlines
Prepare and submit reports on performance and progress
Oversight of daily transaction posting in the ERP system
Identify issues in efficiency and suggest areas of improvement
Enforce strict safety guidelines and company standards in the production section
Ensure the health and safety of the work environment
Ensure and maintain high standards of cleanliness around the facility
Ensure compliance of the production unit with the set Quality management and food safety systems
Effect the records and documentation related to production and all Quality Management Systems including FSSC22000
Effect a robust and functional traceability system throughout the production line
Safeguard the company’s quality, legal and food safety standards by ensuring stakeholders specifications are met during processing, packing, and shipping
Evaluate problems and make initial recommendations for possible corrective action
Pre and post inspection of production areas before and after operation


QUALIFICATIONS


Degree in food science and technology or related field.
 Proven experience working in a production role with strong background in Quality Management for at least 3 years
Training in food quality standards
Proficient in ERP system more

Job Summary:

We are seeking an experienced Production  Lead  to lead our food processing operations. The Production Lead will be responsible for overseeing the daily production activities, ensuring that processes run smoothly, efficiently, and safely. This role is crucial in maintaining the quality of our products, meeting production targets, and adhering to all food safety and regulatory... standards.

Key Responsibilities:
Production Planning & Scheduling:

Develop and implement production schedules to meet customer demand and optimize resource utilization.
Coordinate with sourcing, procurement, QEHS, and maintenance and HR teams to ensure human resource availability, raw material availability and equipment readiness.

Team Management:

Lead, manage, and mentor production staff, including supervisors, inspectors and operators.
Develop training programs to ensure staff competency and adherence to production and safety standards.

Quality Assurance:

Ensure all products meet or exceed quality standards by working closely with the Quality Assurance (QEHS) team.
Implement and monitor Good Manufacturing Practices (GMP) and Hazard Analysis Critical Control Points (HACCP) systems.

Process Improvement:

Identify and implement continuous improvement initiatives to enhance efficiency, reduce waste, and improve productivity.
Utilize Lean, Six Sigma, or other methodologies to optimize production processes.

Health & Safety Compliance:

Ensure compliance with all relevant health, safety, and environmental regulations.
Maintain a safe working environment by promoting a culture of safety and ensuring all employees follow safety protocols.

Cost Control:

Manage production budgets, control costs, and strive to meet financial performance targets.
Monitor key performance indicators (KPIs) related to production efficiency, downtime, and waste management.

Equipment Maintenance:

Coordinate with the maintenance team to ensure machinery and equipment are properly maintained and running efficiently.
Troubleshoot production issues and ensure timely resolution of equipment-related problems.

Reporting & Documentation:

Maintain accurate records of production data, including outputs, downtimes, and inventory usage.
Prepare and present regular production performance reports to senior management.

Qualifications:

Bachelor’s degree in food science, Engineering, Manufacturing, or a related field.
5+ years of experience in production management, preferably in the food processing industry.
Strong knowledge of food quality and safety regulations (e.g., HACCP, GMP, ISO 22000, FSSC 22000, ISO 9001).
Proven leadership skills with the ability to manage and motivate a diverse team.
Familiarity with production planning software and systems (e.g., ERP).
Excellent problem-solving and decision-making abilities.
Strong organizational and time-management skills

Preferred Skills:

Experience with continuous improvement methodologies such as Lean or Six Sigma or, Kaizen.
Knowledge of supply chain and inventory management in a food production environment.
Certification in food safety management systems is a plus. more