Publication reference: 2025/01/ZAM/RAM/NIG/003

Established in 1991, Secours Islamique France –thereafter also called “SIF”- is a relief and humanitarian Non-Governmental Organization (NGO). SIF helps deprived and disadvantaged communities in more than 30 countries.

Our field-based teams work in 3 specific fields:


Rescue – Respond to the basic needs of the most vulnerable... people
Reinforce – Give populations the tools to be autonomous
Mobilize – Participate in sensitization and advocacy campaigns


SIF Mission in Nigeria intends to award a Supply Contract for the supply of Ramadhan Food Parcels in Zamfara State in the framework of humanitarian programs funded by SIF.

SIF does not bind itself to award the tender to the lowest tender or any bid and reserves the right to accept the whole or part of the tender.

CLICK ON THE LINK TO VIEW TENDER DOSSIER - https://docsend.com/view/r6zv9f7h6f4w699 more

TASKS AND RESPONSIBILITIES 

SIF is seeking to recruit a highly motivated individual for the position of Administrative Officer to work in its office in Maiduguri with travel to the bases when needed. 

The tasks described in this job description are not exhaustive or limited. Due to the nature of the mission and the organization, the Admin Officer may be requested to perform further tasks... related to his responsibilities. 

I. HUMAN RECOURSES 

Objective 1: HR and Operations 

Activities: 


Support the Administrative Coordinator for all duties related to Human Resources.  
Assist Administrative Coordinator and department Heads in Strategic Human Resources Planning and in decision making related to HR issues.  
Ensure all HR related policies and guidelines are fully complied with the National Labour Law and our Internal Regulations.  
Recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.  


Objective 2: Managing Recruitment  

Activities: 

- Organize and follow up recruitments procedures including, Recruitment Request Form approval, Job Description preparation, advertising and short-listing, interviews and tests, selection, reference checks (with traceability tools). 

- Prepare contracts and organize orientation of all new employees. 

- Maintain personnel files with all necessary documents and also the database. 

- Arrange refresher sessions for all staff of HR policies when it's needed. 

- Save the recruitment files of unsuccessful candidates with a data base (for future recruitment needs) 

 

Objective 3: Handling Grievances 

Activities: 


Provide specific advice and guidance to employees on a variety of HR issues.  
Identify motivational needs and advice Administrative Coordinator and Department heads.  
Support the Administrative Coordinator to have effective coordination to provide the needed support to all Coordinators and Managers regarding staff relations, grievance and disciplinary actions.  


Objective 4: Compensation and Benefits 

Activities: 


Process and update the monthly Salary data, edit the advance, payroll information and ensure all information are accurate.  
Administer payroll and maintain employees’ records (soft & hard copies). 
Support the Administrative Coordinator in organizing the annual assessment interviews and table analysis  
Ensure end of probation/midterm/annual/end of project evaluations objectives set, appraised and proper records are available in hard and soft copies.  
Make sure the necessary insurance coverage is in place for all employees, promote workplace safety among staff and provide advice and assistant on related issues. 
Manage staff welfare policies including health insurance claim reimbursement. 
Ensure employees are registered with Pension Fund, NSITF, NHF, Joint Tax Board, & monthly payments are properly made.  
Maintain an effective HR database and filing system, with proper files maintained for each staff member, both manually and electronically while maintaining confidentiality.  
Monitor staff attendance and maintain a leave tracking system which allows HR to effectively manage leave for all SIF staff.  
Support the Administrative Coordinator in conducting different studies and surveys related to the mission salary scale and other benefits. 


Objective 5: Training and Development 

 Activities: 


Identify employees training needs, develop training plans and identify opportunities for trainings  
Ensure the development of teams in coordination with the Mission Coordinators. 
Playing an effective role in planning and conducting different team building activities. 


Objective 6: Managing budget and following exit procedures 

Activities: 


Provide inputs in budgets preparation for HR purposes.  
Timely submission of recruitment plans, weekly, monthly and HR Statistical report to Administrative Coordinator. 
Be on the lookout for and anticipate the end of contracts (in accordance with local law). 
Prepare the end of contracts documents (work certificate, annual leave pay sheet, etc.) and conduct exit interviews.  


Objective 7: Reporting 

Activities: 


Prepare monthly HR report to be shared to Share point, including narrative of activities, recruitment reports, HR Events, organization chart.  
Contribute to monthly Sitrep report 


FINANCE 

Objective 1: Cash Management. 

Activities: 


Prepare all kinds of cash payments to suppliers, partners, national staff salaries or per diems, expatriates’ payments, etc; 
Process invoices and follow up with suppliers and partners after checking that all supporting documents are in line with SIF and donors’ rules and regulations; 
Coordinate payment to suppliers for program activities  in collaboration with Program Management team; 
Track cash box balances on a weekly basis, and alert the line manager in case of discrepancies and/or shortage of cash; 
Manage the cash balances in the office, and ensure the minimum cash amount is always available as per SIF rules and regulations; 
Prepare the Payment Follow Up Table for partners and Suppliers; 
Validate invoices on acceptability of the expenditure according to SIF finance procedures; 
Conduct monthly cash and bank reconciliation/ 


Objective 2: Finance and Accounting. 

Activities:

To perform the day-to-day accounting functions of all activities,  including, but not limited to: 


Maintaining Cash and Bank Books in SIF Excel format to be further submitted to Admin Co for review;  
Maintaining of SIF Cash and bank payments, ensuring sufficient amount are available, and that security measures are in place and being followed;  
Conducting Cash reconciliation on daily basis and Bank Reconciliation on weekly basis, and reporting to Admin Co if there are any discrepancies; 
Collecting Bank Statement by 5th of following month and preparation of monthly Bank Reconciliation for each Bank account;  
Processing vendor’s Invoices in accordance with SIF Procedures, ensuring that all statutory deductions are followed and paid to appropriate local government and other authorities in time; 
Checking and processing monthly staff Payroll , ensuring that all statutory deductions are followed and paid to appropriate government authorities in time; 
Ensuring all Payments/Financial transactions are carried out as per: a) SIF Financial and Accounting Procedures; b) Donor requirements; c) requirement of audit; d) local legislation; 
Supporting colleagues in handling cash and financial transactions, providing guidance if required;  
Prepare the allocation tables for the shared costs (salaries, communication, Medical covers etc.) 
Management of proper cash transfer to the field sub-offices when  needed; 
Maintain all Financial Systems for the SIF base and Field sub-office, and ensure full compliance with SIF financial (SOP’s); 
In coordination with the Administrative Coordinator, participate in preparation the mission’s Budget Follow Up BFU report; 
Preparation of accurate monthly financial report  within the agreed  timeframe, including the compilation and  finalization of monthly expenses for all cash and bank books; 
Assisting in preparation of Treasury Forecast in coordination with HR, Logistic and Program Management team; 
To be focal point for preparation and submission of required reports to local authorities (SCUML, Revenue Office, Pension, NHF, NSITF and others); 
To be Focal point for processing monthly staff Payroll in timely manner including for field sub-offices  
Preparation of required documents for internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies; 
Conduct regular internal audit and report immediately if there’s possible fraud; 
Participate in drafting and developing Mission and project budgets; 


 

Objective 3. Administration, Coordination and Reporting 

Activities: 

To scan monthly financial paperwork after proper checking, ensure they are completed and no any missing signature/documents;  

Ensure all financial  transactions and  are filing and archiving is in line with SIF and donor requirements; 


To submit to Admin Coordinator (or HQ) the monthly archiving before 10th of following month; 
Ensure and facilitate the communication and information sharing within the team and the department where applicable, and contribute to the team responsibilities; 
Work in close collaboration with other departments; 
Maintain open and frequent communication concerning financial transactions where applicable, with SMT, PMT, Field staff, and HQ; 
Ensure colleges are informed of the required financial procedures, and answer to any questions, provide coaching and guidance if needed; 
Collaborate in the preparation of documents for financial/annual audit; 
Support in the preparation of the yearly financial reports. 


Other: 


Activity planning, implementation and follow-up of financial matters; 
Undertake all other duties that may be determined by the Admin Coordinator and/or Head of Mission and that are compatible with the job; 
Maintain up to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Social security etc 
Facilitate orientation of new hires to the SIF Human Recourses and  Finance procedures; 
Ensure full confidentiality regarding HR and financial procedures, data, information; 
Performing other HR and Finance duties assigned by line manager; 
Perform duties of Admin Co during his/her absence;


QUALIFICATIONS AND EXPERIENCES 


University degree in Admin, Finance, HR or any related subject from recognized University.  
Minimum of three years of experience as HR Officer in NGOs/INGOs.  
Good report writing, communication skills; 
Excellent interpersonal, organizational, time management skills, planning, prioritizations of task, anticipation and to thorough. 
Sense of confidentiality. 
Effective under pressure, results oriented and proactive with the ability to multi-task.  
Good problem solving, analytical skills, social skills and creative, to think of alternative solutions. 
Ability to work as a team member and also to work independently. 
Computer skills: excellent knowledge of Word, Power Point and Excel.  
Knowledge of local labour & other related Laws. 
Fluent in English, spoken and written, including correct spelling, grammar & punctuation. 
Stress tolerance,  Team Player, Working in a multi-cultural set-up; 
Attention to detail, Proactive and reliable, Able to work with limited supervision; 
Willingness to travel  to remote and/or insecure locations if needed more

ABOUT THE PROJECT
SIF Nigeria will be implementing a project that seeks to provide support and protection to the most vulnerable women and children in Gusau LGA of Zamfara State. The aim of the proposed intervention is to stabilize local communities affected by the humanitarian crisis in Zamfara state through a better access to basic social services and income generating activities.
It is about... to protecting women, girls and boys, including individuals or groups at risks from harm and ensuring that women, girls and boys who are exposed to protection risks are immediately referred to relevant specialized services of case management and psychosocial support through an interactive referral pathway developed.
TASKS AND RESPONSABILITIES
 Job Summary
GBV Social Worker/Community Mobilizer will work under the guidance and direct supervision of Program Manager. S/he will be responsible to implement community engagement activities for women and girls’ access to the services, risk mitigation activities, and prevention work. This individual will be engaging community leaders on acceptance and knowledge of the Women and Girls Safe Space (WGSS), mapping of available accessible services (ie: WASH, health, education, child protection) while conducting community safety audits, and community discussions which engage men, boys, girls, and women to improve knowledge on services for women and girls and how to reduce harm.
Major Responsibilities:

Through regular, daily, community outreach paired with other team members, build and maintain relationships with communities, including local leaders, different groups, and stakeholders.
Organize information and awareness sessions with women and girls, men and boys in the community to disseminate information.
Service mapping for safety; improving communities’ knowledge on the referral pathway.
Create community session materials, seeking review and approval of all materials and resources prior to use, from the Supervisor.
Facilitate access, acceptance by the community of SIF’ teams as well as its activities by the community.
Promote community participation in SIF’s activities.
 Participate in the preparation and organization of WPE trainings/workshops to be held in the community for community volunteers, focal points, and/or beneficiaries.
Establish and strengthen community support networks capacities to plan and carry out their action plans, ensure that the community does what it planned to do and monitor community progress frequently.
Furnish work plan, travel plan, monthly progress reports, feed data to MIS and provide regular feedback to the Manager Community Outreach.
Complete attendance sheets for relevant activities and contribute to monthly activity reports, according to guidance provided by the Program Manager.
Maintain positive coordination and relationships with partners’and other sector staff.
Identification of the most vulnerable beneficiaries for livelihoods intervention.
Monitoring and reporting for the IGAs beneficiaries’ startup kits.
Identification of relevant and capable trainers for the livelihoods’trainings.
Organize advocacy sessions with relevant stakeholders to address communities’ concerns and persuade them to support the programme interventions.
Sensitization of GBV survivors’ families for integration and mediation.
Any other duties may be assigned by the supervisor.

Key Working Relationships

Position Reports to:  Program Manager for day-to-day administrative support and technically reports ➡️Program Coordinator ➡️Head of Mission.
Position indirectly supervises: Community Mobilisers/Community Focal Points (incentive worker and volunteers)
Other Internal and/or external contacts:
Internal: other departments within SIF Nigeria Mission, GBV, Child Protection Focal.
External: Communities, service providers.

QUALIFICATIONS AND EXPERIENCES

Bachelor’s degree in Social Sciences, psychology, gender or women’s studies, social work or other relevant/related studies.
Minimum 03 Years of experience of working in social mobilization.
Experience of working with IDPs will be a preference.

Skills and Competencies

Understands and speaks local languages fluently, ability to speak and write English. Local language is a must.
Demonstrated experience with community work, community mobilization and engagement, and working with women and girls affected by conflict
Excellent listening and observation skills, including ability to create trust, support, respect and interact with women and girls of all ages, background and diversity.
Have a good presentation and a respectful attitude towards beneficiaries, local authorities, community leaders, women, adolescent girls, colleagues, and superiors.
Knowledge of other local languages of the community, as well as of the cultures and traditions of the community would be an asset.
Ability to keep records and write simple and basic reports of activities would be an added advantage.
Ability to discuss sensitive issues with respect and empathy.
Understand the survivor centered approach and service referrals.
Be flexible; be able to work in a team, sometimes under pressure and often in an unstable security environment.
Have a sense of organization and a strong ability to manage time.
Basic computer skills and familiarity with Word/Excel.
Have excellent interpersonal and teamwork skills.

WORK AREA
The position is based in Gusau, Zamfara State but requests frequent travel in the targeted by projects areas/communities.
Duration of contract:   3 month with possible extension
CONDITION OF APPLICATION
SIF is an equal opportunity employer and value diversity. SIF does not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. more

Hierarchical relation
Head Of Mission (HOM) 
         ⬇️
Program Coordinator  (PC)
         ⬇️
Program Manager (PM)
        ⬇️
MEAL Officer 
The Monitoring Evaluation Accountability and Learning (MEAL) Officer works under the supervision of Program Manager and has functional relation with Program Coordinator.
TASKS AND RESPONSABILITIES
The role of the MEAL Officer is to support the PC... and PM inimplementation of systems to promote evidence-based decision-making and to ensure harmonized monitoring and evaluation (M&E) practices at the mission level. The position holder will support the design of monitoring and evaluation tools in coordination with other departments, as well as data collection, management and reporting. This will involve: creating, developing, and supporting program teams to use appropriate tools to collect, aggregate and analyze data.
Generic Responsibilities

Adhere to SIF policies, guidance, and procedures.
Support the development of MEAL systems, including procedures, guidelines and tools at the mission level.
Participate in program design and proposal discussions, including theory of change development and logical framework design.
Support the implementation, dissemination and use of evaluations and assessments; and also of monitoring data in program development, adjustment, or review.
Contribute to organizational learning through participating tospecific analysis, lessons learned, and reports.
Ensure effective knowledge sharing within the mission.
Follow-up mainstreaming of cross-cutting issues in the field with special focus on protection mainstreaming, gender, governance and child safeguarding.

Specific Responsabilities

Ensure project MEAL Plans are rolled-out at the field level in efficient and effective manner.
Carry out field visits and collect and manage all requested project data as per project MEAL Plan.
Ensure data entry as needed and carry out basic analytical tasks.
Participate in organisation of initial kick-off meetings for each project.
Participate to regular project reviews using the PMP Tool (activity, indicators, hypothesis and beneficiary follow-up).
Participate to lessons learnt or action review workshops.  
Support programmes in data collection, analysis and reporting.
Support project specific assessments (baseline, end line) and a multi-sectorial needs assessment and support in beneficiary selection process.
Contribute to the development of monthly, quarterly, annual and donor reports.
Implement feedback, suggestions and accountability mechanisms as per country specific SOPs. .  
Provide timely information to country management team about risks related to the projects.
Report performed activities and achievements to line supervisor.
Participate in other MEAL and communications initiatives as needed.
Ensure filing system for MEAL is in place (hard copies and soft version, backed up)
Perform any other duties related as may be assigned by supervisor.

QUALIFICATIONS AND EXPERIENCES

A Bachelor degree in Economics, Political or Social Sciences, Quantitative or Statistical Analysis or other relevant degree;
Minimum 2 years of experience relevant in the field of monitoring and evaluation;
Experience in applied research in quantitative and qualitative fields including excellent command of sampling methods is an asset
Excellent written and spoken English
Computer skills (MS Package), knowledge of statistical software and/or qualitative data management software will be an advantage;
Experience with mobile data collection software (ODK, KoboCollect);
Knowledge of GIS software is an asset;
Excellent communication and interpersonal skills
Ability to travel frequently and under the particular travel requirements of the assignment.

PERSONAL QUALITIES
SIF expects the position holder to have the following personal qualities: moral integrity and high ethical standards, team spirit, patient, well-organized, flexible, open minded, sociable, highly motivated.
WORK AREA
The position is based in Gusau, Zamfara State but requests frequent travel in the targeted by projects areas/communities.
Duration of contract: 3 month with possible extension  
Candidates from Zamfara state are encourage to apply
SIF is an equal opportunity employer and value diversity. SIF does not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. more

Secours Islamique France (SIF) is a Non-Governmental Organization founded in 1991, devoted to international solidarity, social and humanitarian causes in the fields of humanitarian assistance and development aid in France and the world at large.
Secours Islamique France (SIF) believes in a more caring and fairer world for all especially where the basic needs of vulnerable individuals are met....  
In Nigeria, SIF started operation in 2017 and reached out to over 0.3 million people with the provision of WASH, Livelihoods, Food Security, and Protection services.
 
ABOUT THE PROJECT
SIF Nigeria is implementing a project that seeks to provide support and protection to the most vulnerable women and children in Gusau LGA of Zamfara State.
The aim of the proposed intervention is to stabilize local communities affected by the humanitarian crisis in Zamfara state through better access to basic social services and income generating activities as well as protecting women, girls and boys, including individuals or groups at risks from harm and ensuring that women, girls and boys who are exposed to protection risks are immediately referred to relevant specialized services of case management and psychosocial support through an interactive referral pathway developed.


TASKS AND RESPONSIBILITIES
Job Summary
GBV Caseworker will work under the guidance and direct supervision of  program manager. She will be responsible for providing quality GBV case management services to the GBV survivors by following the interagency GBV case management guidelines. She will also be responsible to uphold the GBV guiding principles and the survivor centered approach in case management. She will ensure at all times survivor-centered approach throughout all activities and safe spaces are provided; this includes ensuring confidentiality of survivors, and respect for their wishes and decisions.
Major Responsibilities:

Provide day to day PSS activities in the WGSS, based on feedback from women and girls.  This includes, but is not limited to:
Provide age-appropriate GBV case management, including: assessment of women and adolescent girl’s needs; provide emotional support, basic, crisis counseling (and in some contexts further individual counseling); safety strategizing and risk assessing; development of action plans; support in pursuing services and support; safe, confidential and appropriate referrals in-line with the formal GBV referral pathways; providing discretionary assistance (such as transportation, dignity kit items, urgent medical cost) if in-line with internal protocols and eligibility criteria to meet most urgent needs.
Support to conduct psychosocial/ group support activities with women and adolescent girls to meet the emotional needs of survivors, build support networks among women/girls, and promote social integration of survivors and other diverse women.
  Ensure proper documentation and confidential submission of reported GBV incidences through utilization of GBVIMS case intake, action, follow up and other case management forms appropriately.
  Maintain detailed and confidential case files, ensuring they are carefully and safely stored in-line with the Case Management Protocol, data protection protocols, and safety and ethical standards on GBV information management; and ensuring the WPE Case Tracker remains password protected.
  Actively participate in the mandatory weekly team case management meeting at the WGSS or Office, and the individual supervision sessions with the supervisor (Program Manager).
Working with the Program Manager, regularly advocate for the provision of life-saving medical care including clinical management of rape, SAC, PAC, family planning and other SRH; and where available and of quality, work in close collaboration with the health service near the WGSS or mobile space to ensure women and girls have safe, discrete and confidential access to/from the WPE and health services via agreed upon safe and confidential referral procedures.
Follow GBV guiding principles of respect, confidentiality, and safety/security and non- discrimination while providing services to women and girls.
Monitor how the GBV referral pathway is working through making direct follow ups with other organizations that are providing services to survivors.
Conduct focus group discussions with women and adolescent girls to inform program activities; and working with the WPE team in the Center to ensure response to the evolving needs of women and girls and their communities.
  Complete monthly activity reports, according to guidance provided by the Program Manager.
Coordinate with all relevant stakeholders for effective case management.
Participation in livelihoods related interventions when required, and identify the most vulnerable GBV survivors for integration into IGA programming.
  Any other task assigned by the supervisor.

 
Key Working Relationships
Program Manager -> Program Coordinator -> Head Of Mission 
Other Internal and/or external contacts:

Internal: Other departments within SIF Nigeria, child protection Focal
External:  Communities, Children, Government Departments & Civil Society Organizations. 

 

Demonstrated Skills and Competencies

  Demonstrated experience in providing GBV case management.
Understanding of case management forms.
Clear understanding of and interest in the well-being of women and girls, and supporting their healing after the experience of violence.
Understanding of the impact and dynamics of men’s violence against women and girls, and a strong interest in working on women and girls’ protection and empowerment.
Deep understanding of women and girls’ strengths in the context of KP.
Strong experience of interagency GBV case management SOPs.
Ability to discuss sensitive issues with respect and empathy.
Ability to maintain confidentiality and respect for clients at all times.
Good working knowledge of English language; grip in local language is a must.
Works well in and promotes teamwork, flexible, able to handle pressure well, and strong communication skills.
Be flexible; be able to work in a team, sometimes under pressure and often in an unstable security environment.
Ability to react to emergency situation and trouble-shoot crisis situation as needed.
Knowledge of Microsoft word and excel.
Willing to travel to field sites as required.
Belief in and understanding of gender equality, women's rights and empowerment.

WORK AREA
The position is based in Gusau, Zamfara State but requests frequent travel in the targeted by projects areas/communities.
Duration of contract: 3 month with possible extension         ​​
Expected hiring date: As soon as possible ​​​
Closing date:  OCTOBER 8TH 2024 more

Job Summary:
Under supervision of the Administrative Coordinator, is responsible to work closely with Finance Assistant in performing all Finance, Admin and HR related duties. This position carries out the below tasks and responsibilities:
Line Management:
Report technically to the Admin Coordinator
Main duties and Responsibilities:
Implementation of Financial & Admin Procedures

Provide... the training to the national staff on HR & finance procedures.
Maintaining all financial systems for the SIF Field office Maiduguri & Abuja and ensure full compliance with SIF financial (SOP’s).
To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes, social security deductions & provide the feedback in case any query from these departments.
Ensure the full confidentiality regarding financial & HR information.

Cash and Bank Management

Withdraw Cash from the bank account under Admin Coordinator or Head of Mission request.
Management of the Cashbox & bank (Verify before payment that all the receipts/invoices/Taxes/social security etc are correctly filled and eligible for SIF accountancy (indicating date, details of the supplier, clearly written the amount with the stamp).
Daily update of the accountancy (Cash & Bank) according to the project activities and Finance and Administration needs.
Perform daily cash count singly and weekly with the Administrative Coordinator and to archive cash inventory every day.
Supervise and follow-up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicle rental, etc) at the field office level.
Post all the financial transaction in the relevant excel sheet compatible with Saga function & ensure all transactions are correctly allocated according to relevant accounting Head, budget Line, Project code etc.
Timely inform the line management if there is any difference between books.
Remain vigilant to circumstances which indicate risk of theft.

Closing of Accountancy

Collect the statement of Bank Accounts by the 1st of the following month.
Closure of accountancy, prepare the bank reconciliation & other closure documents.

Human Resources

Assist on recruitment process for hiring national staff.
Lead on orientation of new staff & ensure the complete documents.
Maintain recruitment & personal file for candidates.
Monthly HR reports & share with Admin coordinator
Inform to the management anything change/law related to labor law.
Attend the meeting with HR related forums.
Archives scan copies of national staff files

Logistics

Liaison with the log team for follow up for proper documentations, payments e.t.c

Archiving Documents

Keep original vouchers at field office base by ensuring that all procedures are met.
Scan and archive copies of finance vouchers & send with monthly accountancy to the HQ. 
Archive the vendor contract files.
Archive & update Expat Visa files

Others

Undertake all other duties that may be determined by the Admin Coordinator and/or Head of Mission and that are compatible with the job.

Confidentiality

Ensure the non-disclosure of any information whatever relating to the practices and business of SIF, acquired in the course of duty to any other person or organization without authority except in the normal execution of duty.

Ethics and Professional Practice

Respect and promote SIF’s policies.
Report to line manager on any discrepancies of SIF’s Policies among the team or the partners
Always maintain confidentiality

Know How

Ability to work on team.
Openness to different contexts and cultures
Ability to step back and analyze.
Critical thinking
Flexibility, Patience, Diplomacy
Rigor and Professionalism
Autonomy, Versatility, Adaptability, Reactivity, Availability

Person specification:

Bachelor’s degree in finance, Accounting or Economics.
Minimum 3-4 years’ experience in similar position.
Very Good knowledge of accounting and bookkeeping procedures.
Very Good knowledge of MS Excel skills (creating spreadsheets and using financial functions).
Organizational and time-management skills.
Attention to detail, with an ability to spot numerical errors.
Good communication and report writing skills in English and the local languages. more

General Description of the Position

The Social Worker will be a key team member in the implementation of the Child well-being project in Marsabit. S/he will proactively work with households that are beneficiaries of the project. S/he will ensure effective and efficient implementation of the project’s activities in accordance with the humanitarian principles, SIF values and Policies, the project... design, National Laws, and quality standards.

Duties and Responsibilities

The main responsibilities of the social worker shall include but not limited to;

Act as social service providers for SIF selected orphans in the targeted areas;
Carry out data entry related to all social Work activities;
Attend all meetings relating to social work for the orphan’s project;
Provide translation services between the SIF staff and clients required;
Assist orphans within the SIF program to adapt to their situations effectively;
Participate in the baseline and end line assessments during the project period;
Conduct needs assessments and file the necessary reports;
Assist during the orphan registration process using SIF’s orphan selection criteria;
Contribute to the identification of orphaned children eligible for the sponsorship program and diagnose their situation;
Contribute to the updating of the mapping of organizations/services (State/civil society, CBOs, etc.) present in the area (Who? Does what? Where? etc.) and establish, if necessary, collaboration to improve the care of orphaned children and avoid duplication
Identify the orphan's needs (e.g. academic, social, health, etc.), develop an action plan to meet them (information, referrals to other services, etc.), support and monitor its implementation
Organize regular home visits of sponsored orphans (frequency to be adapted according to the level of vulnerability: minimum 1 per month);
Provide and/or coordinate psychosocial support for orphans and immediate family members;
Regularly inform the coordination of the project on the health of sponsored orphans and transmit information on critical/urgent cases without delay;
Inform and sensitize families on family practices essential to ensure the harmonious development of the
Follow-up on the use of the allowances provided by the project for the education and welfare of sponsored orphans;
Monitor and evaluate the situation of orphans and their families (through regular home visits, meetings with teachers, etc.)
Create and update the orphan's individual file (contact details, family situation, location, social life, difficulties and problems encountered, measures taken, etc.)
Keep orphaned children’s families informed about the project (objectives, activities, results achieved, etc.)
Forward communications from sponsors to beneficiaries;
Organize social, recreational and educational activities for orphans and other children in the community;
Contribute to the evaluation of the sponsorship program and in particular its impact on the individual situation of orphans
Collect the information necessary for reporting on orphans and capitalizing on the program (lessons learned and good practices);
Perform other related duties as assigned by the supervisors.

Qualifications and Requirements

Bachelors degree in Psychology, Social Work, Sociology, or related field ;
2 years’ minimum experience working with vulnerable communities ;
A certification in counseling or case management will be an added advantage ;
Fluent speaker of Boran, Burji and Gabra languages.
Good interpersonal skills;
Strong cross-cultural communication is very important. Including ability to lead and work with a team;
Excellent written and oral communication skill ;
Excellent command of English ;
Understanding of local context within the area of project implementation;
Confident and proficient in the use of MS Office, especially MS Excel and MS Word; more

Role Purpose

The driver is responsible for the safe driving of SIF vehicle, staff and Assets at day during the weekdays.
The Driver will ensure cleaning, proper maintenance of vehicles in compliance with the Driver’s handbook and safe driving standards, ensuring the vehicle is fuelled in time for trips and the proper management of the fuel supply for that vehicle.
The driver should do so in... accordance with SIF policies and procedures.
Maintain the vehicle log and fuel consumption documentation
Keep the Vehicle Documents Folder up-to-date:.
Maintain a valid driver license, registration and valid permits all the time Control of Vehicles
Ensure that all vehicle journeys are authorized in advance by Line Managers.
Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey.
Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
Ensure that s/he wears the vehicle safety belt and all passengers also wear seat belts before driving the vehicle. On the road
Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
Ensures safety of passengers at all times
Safe transport of all staff, equipment, and materials
SIF has a no passenger policy – this relates to all non-agency personnel and is for reasons of safety, the continuance and equity of the programme.
SIF reserves the right to refuse entry to a vehicle any staff member without identification documents or who cannot be identified by SIF staff.
In the event of a medical emergency lifts may be given on prior approval of the Line manager – see passenger policy for details.

Vehicle Checks:

Check the vehicle prior to its use in the evening and after use
Check the vehicle before departing from work.
Check, on taking over a vehicle, that the items listed on the Vehicle Check List and the items listed in the Vehicle Tools and Materials Inventory are present and in full functioning order.

Vehicle Defects:

A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager. After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
Report and supervise all maintenance and repair need of assign vehicle.

Cleanliness & Visibility:

The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
Driver is to ensure SIF visibility protocols are adhered to at all times.

Other:

Follow and abide by the traffic rules, SIF regulations, driver safety manual and any other instructions given by the Line Manager
Maintain all vehicle’s safety equipment, as per vehicle safety kit, in liaison with the logistics officer – including first aid kit, communication equipment, tow rope and fire extinguisher
Work after duty hours or holidays as and when required and with prior notice from line manager
Perform any other relevant and appropriate requested by the Line Manager

Skills & Experience
Administrative & General Skills:

A full and clean driving license
Should have 3-5 years’ experience of professional driving.
Prior experience as a driver in an international NGO, UN agency or private company
Ability to multi-task and work calmly under pressure is essential for this position.
Excellent interpersonal skills and demonstrated ability to lead and work effectively in insecure environments is critical.
Some practical experience of user vehicle maintenance.

Personal Qualities:

A proactive and flexible approach to work
An ability to work with minimum supervision
A systematic approach to work
A people orientated person who enjoys working in a team
A keen interest in self-development
The capacity and willingness to be extremely flexible and accommodating in difficult and frustrating working circumstances is required.

Desirable:

Any additional skills and/or experience that could be used by SIF would be taken into account in the selection process
A heavy goods driving license more

SIF Security Guards Duties and Responsibilities

To patrol and protect SIF property, promote and enforce safety and security and act as a visible deterrent against irregular activity.
Carry out Patrol to monitor and prevent intrusion, damage, hazards and breaches of security on SIF property.
Protect property and staff from theft of items, damage, trespassing or accidents.
Provide a visible... presence that enforces safety and security on SIF property.
Identify and investigate suspicious behaviour, threats and irregular activity and report to line manager.
Respond to alarms and requests for help by SIF staff.
Monitor and control entrance and departure of SIF employees and visitors according to prescribed protocol.
Report rule infractions and violations to line manager.
Monitor and prevent movement of prohibited items into and out of guest house and office.
Conduct exterior property checks for maintenance issues, malfunctions or hazards.
Ensure generators are well maintained and started on time as scheduled by the management.
As part of generator maintenance, ensure engine oil and coolant are at appropriate level before starting the generator.
Ensure office and guest house environs are kept clean at all time by weeding the grasses and watering the flowers.

KNOWLEGDE/SKILLS / QULIFICATION

Experience: 3 – 4 years working experience and to be trustworthy, serious, dynamic and have team spirit.
Qualification:  High school certificate
Language: Read and write English, Hausa or Kanuri

Special Attention: "You are cordially requested not to apply if the job location and other terms and conditions mentioned in the advertisement does not match your expectation. Only applicants who are indigene of Borno state are encouraged to apply" more

Job Summary : 

To keep SIF Guest House and Kitchen clean.
Make sure to use environmentally friendly materials for washing and cleaning.
Follow SIF procedure and maintain mutual respect within the staff (national and international).

Main Task and Responsibilities:
Cleaning

Cleaning and polishing all desk, floor, cupboards, shelves, etc.
To sweep all rooms, dust desks and furniture... daily inside the guesthouse and kitchen. 
To wash the floor and clean windows (inside & outside)
To sweep and/or wash the stairwell at least once a week.
To collect garbage of dustbins daily and to take the rubbish out on daily basis.
To clean and disinfect the refrigerator when its necessary or at least on a bi-monthly basis.
To defrost the refrigerator when it's necessary or at least twice a year.

Washing

To change and regularly wash bed sheets and towels in guesthouse.
To wash clothes of staff at their request.
To wash by hand when specifically told.

Cooking:

To prepare meals for staff as per their request.

Miscellaneous

Make sure all health and hygiene issues are addressed.
To submit requests of necessary cleaning materials and products to the Log officer/Log assistant.
Undertake any other duties as may be required from time to time.
Ensure the non-disclosure of any information whatever relating to the practices and business of SIF, acquired in the course of duty to any other person or organization without authority except in the normal execution of duty.

NOTE: Only applicants who are indigene of Zamfara state are encouraged to apply.
Qualifications

Candidates should possess a National Diploma / NCE qualification with at least 2 years experience.
Experience as Cleaner / Cook in a humanitarian/recovery context preferably with a similar organization is a plus
Knowledge of safe food preparation procedures, hygiene and preservation to avoid foodborne illness
Previous experience from working in complex and volatile contexts
Ability to work under pressure and flexible
Good knowledge of Local context and preferably residing in the position location.
Female qualified candidates are strongly encouraged to apply more