Job Duration    1 year – Possible Extension 

Working Hours    Full Time

Closing Date    10 Nov 2024

Organizational Specific Objectives 


Alleviate poverty by improving economic status of vulnerable communities through enhanced food production by providing farm implements and inputs and diversification of income generating activities
Enhance emergency response and livelihood crisis... intervention through provision of Food/Cash/Non-food items Relief kits delivery, Livestock take-off /re-stocking, Water trucking to pastoralists and provision of temporary shelters.
Improve access to Water, Sanitation and Hygiene (WASH) conditions of the poor communities through construction and/or rehabilitation of water catchment dams, installing water tanks and construction of underground water tanks, provision of sanitation facilities and hygiene awareness training and promotion hygiene education.
Improve access to education by children and youth through provision of facilities, teaching and learning materials.
Eradicate harmful cultural practices like Female Genital Mutilation (FGM) and early marriages.
Increase opportunities for youth and Adult to further their education through distance learning.
Improve health status of communities through health education; environmental cleanliness, hygiene promotion and increasing access to primary health and child care centers in area of operation.
Enhance environmental education, awareness and participation in environmental protection and conservation activities by the communities
Promote peaceful co-existence and proactively resolve conflicts
Empower the youth to contribute to the social, economic and political development of their community
Create awareness of issues surrounding children in difficult circumstances with particular regard to child abuse and neglect livelihood.


Quality Assurance 


Quality Assurance Manager will lead the quality management efforts across all phases of project management and implementation, ensuring that all deliverables meet or exceed specified quality standards. This role requires a proactive candidate who can develop and enforce quality protocols, manage quality control processes, and collaborate effectively with project teams and stakeholders to achieve project success. The QA Manager will ensure compliance with regulatory standards, drive continuous improvement, and uphold a culture of quality within the organization.


Job Description 

Developing Quality Standards and Process. 


QA Managers design, document, and implement quality standards, control systems and protocols tailored to the project’s needs ensuring adherence to project or organizational benchmarks.


Creating Quality Assurance Plans


He/she develop a detailed QA plan that outlines objectives, activities, timelines, and resources to guide quality assurance efforts throughout the project lifecycle.


Conducting Quality Audits


Regular audits, assessments, and reviews are conducted to ensure processes and outputs maintain consistent quality, helping identify areas for improvement early.


Risk Management


They assess potential risks related to quality and work proactively with the project team to mitigate these risks, including addressing process gaps or deviations from standards.


Collaborating with Stakeholders


QA Managers work closely with project teams, suppliers, and stakeholders to communicate quality standards and expectations, adopting a culture of quality.


Donor Reporting 


Cross-check the quality of the donor reporting before submission in multisectoral aspect to frame-mark, components necessary need and missed or quality requirement inclusion


Documentation


Detailed documentation and quality reporting help keep stakeholders informed of quality statuses and enable tracking of quality trends over time.


Implementation Corrective and Preventive Actions (CAPA) 


When quality issues arise, QA Managers coordinate corrective actions to address root causes and implement preventive measures to avoid recurrence.


Ensuring Compliance 


QA Managers verify that project practices align with regulatory requirements of the organization, organization policy, donor expectation risks that may associate with. 


Education:


Advanced University Degree (Master’s Degree or equivalent) with a minimum of 5 years of relevant experience; OR 
 First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of 7 years of relevant experience; OR
If an applicant lacks university qualifications s/he must have at least 11 years of relevant experience with internationally recognized demining organizations.


Work Experience:


Relevant experience is defined as experience in management in a quality assurance, humanitarian, conflict, post-conflict, or development context.
At least 3 years of experience in operations planning and/or management is required;
Computer literacy, in particular experience of using MS Office.


Competencies in Managerial/Leadership:


Good analytical and reporting skills with attention to detail.
Excellent interpersonal and time leadership skills and being able to meet deadlines.
Good communication and social skills and ability to work as part of a team as well as independently.


Languages:


Fluent in spoken and written English
Professional Standards: PASOS staff must adhere to the values and principles outlined in PASOS Way – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, PASOS operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national/or non-national candidates to apply for this position. If you are a citizen of the country in which this position is based and are currently located outside of Somalia with over two to three years, you can apply
Accountability to Clients: PASOS staff must adhere to the commitment of contributing to the sustainability and development of its (CR) 
Partner Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
Gender Equality: PASOS is committed to narrowing the gender gap in our programing. PASOS particularly encourage the females to apply currently available position if they have the skills and the qualification requirement with the experience expecting to obtain. 
Diversity and Inclusion: PASOS we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work. more

Purpose

To further strengthen the impact of our work PASOS is seeking a qualified consultancy firm to facilitate comprehensive capacity enhancement, strengthening training. The selected firm will provide expert guidance and training in the following key areas:

Objectives

Enhance the knowledge and skills of PASOS technical and field staff in project management.
Develop training guidelines... in finance, WASH and Health & Nutrition and MEAL for capacity enhancement
Facilitate increased learning and experience sharing among staff.

Areas of Capacity Strengthening
Financial Management - Capacity Strengthening and Building

Financial management ensures transparency, accountability, and the efficient use of resources. It also builds trust with donors, partners, and beneficiaries.
Capacity Building: the consultant should provide training on financial reporting and compliance with donor requirements. Implement financial management systems that facilitate accurate tracking of funds and ensure that all financial processes are transparent and auditable.

Monitoring, Evaluation, Accountability, and Learning (MEAL) –

Capacity Strengthening and Building MEAL systems are critical for assessing the effectiveness and impact of programs. They enable non-governmental organization to learn from their experiences, improve program quality, and demonstrate results to stakeholders

Capacity Building: the consultant firm should have the capacity to delivery training on

Project evaluation humanitarian and Development Project
Theory of change, stories of change and MEAL systems planning
Impact evaluation for evidenced based policy development
Producing high quality monitoring and evaluation reports with data illustration and empowering with Power BI Technology
Provide MEAL associated latest technology that advancing team productively and well-organized information-based reporting

Water, Sanitation & Hygiene (WASH): Capacity Strengthening and Building.  PASOS ensuring access to clean water and sanitation facilities alongside promoting hygiene practices are one of our core competencies to support the most vulnerable underprivileged communities in Somali particularly our main operations local including Southern and Central Somalia.
Capacity Building: The consultant firm should have capacity and well record on capacity building experience to delivery area’s advanced experienced based training

Hygiene promotion practical tools using, CLTS, PHAST, CHAST approaches
Gender Equality, Disability and asocial inclusion (GEDSI)
WASH in humanitarian and development contexts
Sustainable rural and Urban Wash planning
GIS and data analysis for WASH projects

Nutrition and Malnutrition – Capacity Strengthening and Training

PASOS efforts to reduce the malnutrition and associated diseases came to have strengthening the capacity where necessary need additional capacity strengthen and improve to deliver superior humanitarian interventions

Capacity Building: Consultant firm should have the experience and high records on delivery building the capacity and have previous extensive experiences.

Maternal, infant & young child nutrition
Integrated management of acute malnutrition (IMAM)
Deep practices of malnutrition and building community knowledge, caregivers, community health volunteers

Professional Development and Humanitarian Practices: PASOS commitment on building it is vision of sustain the community and bring in to peace and prosperity with the profession advancing key area that supplement to reach that long goal.  
Capacity Building: Consultant Firm should have strong skills and recommendable experience and records

Humanitarian Essentials and Principles
Report writing and presentation skills

Methodology and Approach

Formal Training/ Online Workshops
Practical Exercises and Group Work 
Development of Training Guides and Learning Materials

Outputs/Deliverables

Learning Materials, including PowerPoint Slides 
Discussion sessions
Training Reports 
Pre-Test and Post-Training Tools (they should be in online forms)

Duration and Working Schedule
The consultancy is anticipated to last up to 28 days, including reporting days, plus 16 training days (4 days per module: Finance, WASH, Nutrition, MEAL and Professional Development and Humanitarian practices
Budget and Payment
The Consultant should specify their proposed fee for the training including professional fees, reimbursable expenses, and statutory taxes.
Invoicing and Payment Procedures

An advance payment of 20% of the total cost will be made upon PASOS's approval of the Training Needs and Training Work Plan.
A second installment of 40% will be paid upon completion of all training sessions and policy reviews.
The final 30% will be paid upon approval of the final report by PASOS. A final invoice will be submitted upon completion of the assignment.

Consultant Qualifications

This consultancy opportunity is open to individual national or international consultants, or a team of national and international experts with the following qualifications:
Master’s degree or equivalent in finance, business administration, Development studies, project management, Monitoring and Evaluation, or a related field, with a strong emphasis on teaching, policy development, and reviews, particularly in humanitarian standards and principles.
Minimum of 10 years’ experience in capacity building trainings for local or international NGO staff, system development, and policy review.
Proficiency in English, with strong communication skills, both written and verbal.
Legal registration documents and proven experience in similar assignments. more

As PASOS finance coordinator it will be your job to develop and implement finance policies, providing expert financial support to the project so that every department has what it needs to do the best job possible, no matter what happens. From ensuring that finances are available for a quick scale up of operation after an emergency, to the managing the day-to-day finance needed to run a field... hospital, you will provide support to the entire project, approving the budgets for projects and other procurement and logistic materials, you will liaise the executive director, deputy director and programme director.
Responsibility

Implement and supervise financial transaction procedures and systems, to ensure transparent and traceable accounting practices
Define and analyse the project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed
Implement circuits and workflows, such as management of cash boxes, transfers, advances, purchasing procedures, payment approvals, follow-up of payments and bank reconciliations
Ensure the timely execution and control of monthly/yearly accountancy closure, financial reports, audits and all service contracts for the project site
Ensure that PASOS staff with financial responsibilities are aware of and comply with local finance procedures and laws
Reviews cheque payments
Posts Disbursements to Subsidiary ledger
Reconciles Disbursements from Subsidiary ledger to
Reviews Bank Reconciliations
Maintains Cheque counter foils
Approves Vendor Invoices for Payment
Initiate and recommends opening of new bank accounts
Approves modifications to Employee File
Approves payroll file
Distributes Payroll cheques or initiates direct deposits
Reconciles payroll subsidiary module to G/L
Modifies inventory records
Reconciles inventory records to G/L
Records adjustments (journal entries) to inventory records and G/L
Records capital assets additions and disposals in asset management modules
Disposes of Capital Assets
Performs periodic physical counts of Capital Assets
Reconciles physical capital asset counts to management syb-systems
Makes adjustments to Asset Management sub-system
Reconciles Asset Management sub-system to G/L
Asset transfers and movement records
Maintains capital asset sub-system (updates master file for asset categories, useful lives and depreciation tables
Responsible for modifying (adding, deleting, mapping GL accounts)
Approves changes to G/L accounts
Approves journal entries
Approves financial statements
Raising invoices to Grantors
Preparation of monthly reports more