People, Culture & Safeguarding Officer- Ref: FNT/EOI/04/2024
Main Responsibilities / Job Summary (Primary deliverables of role and its scope)

In collaboration with respective Heads of Departments (HoDs), the Executive Director and staff:

Strategic and Operations of Human Resources

Support the development, review and implementation of Human Resource plans, policies and procedures and... systems aligned to the operations, Supporting compliance and dissemination of the policies.
Culture and values: Promoting practices that deepens understanding of organisational culture and the importance of values and principles as the overarching framework that determines how FEMNET work.
Support the efforts for nurturing, empowering and motivating work environment consistent with FEMNET values and
In liaison with line managers, support the identification of human resource Human Resources to provide organisational solutions for attainment of organisational strategy and
Lead in the dissemination and communication of; HR Policies and Procedures, Safeguarding and Anti-sexual Harassment, Code of Conduct and other HR related Policies; monitor and report on their
Change Management:   Support   change   management   processes   for      Ensure effective communication to all through the implementation of the changes.

Human Resources Planning, Recruitment and Contract Management

Implement recruitment plans in liaison with Heads of
Coordinate identification of relevant recruitment agencies to source candidates; administer selection
Advise on fair and reasonable staff
Lead staff induction and orientation process- to equip newly recruited with organisational and job information, as well as policies and procedures; and facilitate
Advise and contribute to budgeting for the Human Resources needs of the organisation and provide monthly updates and
Contract Management – Procurement and contracting, disseminating contracts to, fixed term contract staff, consultants and services providers.

Performance Management and Accountability

Lead and ensure execution of performance management process and support implementation including follow up appraisal actions, using such processes to improve staff learning across all
Support capacity building of personnel in effective application of performance management
Coordinate probationary appraisals and PIPs

Talent Development, Learning and Training

Facilitate development and implementation and review of skills/ capacity development and learning
Monitor and maintain up to date records on staff training and costs

Compensation and Benefits

Support and coordinate periodic external compensation and benefits benchmarking and internal job evaluations to ensure market competitiveness and internal equity.
Coordinate development, review, and management of the medical scheme in accordance with policy including negotiation of premiums, benefits, and contracting of service
Contribute to management of the Provident Fund Scheme including timely communication to the fund administrators on membership updates, disseminations and explanations of members statements and payment of
Manage the insurance policies (Group Life, Personal accident/WIBA, Employer liability) including negotiation of benefits and premiums, renewals, and
Seek out wellness programs that can be incorporated into staff wellbeing including management of the welfare fund and related

Staff Engagement and Communication

Advise and support capacity building of line managers on people management and staff
Provide confidential staff counselling and referral where
Promote practices that deepen understanding of organisational culture and values; nurture a motivating work environment consistent with FEMNET values, and staff wellbeing.
Liaise with various offices for staff Event Planning and Co-ordination including staff retreats, staff wellbeing programmes

Human Resources Administrative Support and Reporting

Liaise with various functions to provide necessary Human Resources support and solutions that lead to efficient execution of Human Resources internal processes.
Execute in a seamless and timely manner all Human Resources related requests and employment requirements.
Record Management – Maintain an effective human resources database and ensure that adequate personnel records are kept and updated in a timely manner.
Manage vacation and sick leaves and communicating the same to staff and line managers.
Advise Finance department on changes and staff relating to payroll, separations, re-assignment, promotions, demotions, or any changes affecting salaries and implementation of statutory regulations on Human Resources.
Advise the management on related HR compliance issues.

Safeguarding

Support the implementation of the FEMNET’s Safeguarding Policy and associated protocols.
Deliver FEMNET’S mandatory training workshops to volunteers, employees, consultants, partners and vendors. Deliver on-going refresher training and induction as appropriate.
Follow up with staff, volunteers, and other stakeholders to ensure compliance with safeguarding and child protection protocols.
Undertake or coordinate safeguarding investigations sometimes in challenging environments and to rigorous timescales/ standards, in coordination with the Safeguarding Committee.
Follow up on reported concerns as per the required standards.
Respond to and provide timely support to Programme staff during safeguarding incidents.
Take a lead role in raising awareness about the organization’s safeguarding/PSEAH measures including the Code of Conduct.
Receiving and processing safeguarding concerns and complaints, maintaining effective record-keeping, and facilitating the investigation and case management procedures.
Work with managers to support staff / supervisees in setting safeguarding objectives on annual performance appraisals.
Network with safeguarding/PSEAH of similar organizations through participation in relevant forums (meetings and working groups).

Education and Experience

At least a degree in Human Resource Management, Business Administration, or related field from a recognised university.
Postgraduate qualification in Human Resources Management will be an added advantage.
Professional Human Resources qualification and certifications e.g. CHRM, SHRM, etc.
At least 5 years’ experience as HR Generalist in a non-for-profit organisation
Policy Development, interpretation and implementation of HR and Administrative Policies and Procedures.
Managing staff learning, training and development.
Benefits management and administration.
People management, and counselling skills.
Demonstrable experience in Handling disciplinary processes.
Labour/ legal knowledge /experience and understanding especially Kenyan labour laws; and able to engage in countries where FEMNET may have a staff
Knowledge and experience of change management is an added advantage
Strong understanding of and commitment to preventing sexual harassment, exploitation & abuse, and of Child Safeguarding issues.

Knowledge and skills – Technical

Strong Human Resources and people management skills as well as counselling skills
Exceptional knowledge and understanding of labour laws and employee relations practices
Analytical, critical thinking, logical and systematic in approaching issues, considering alternatives, and making decisions
Excellent communication (orals and written), negotiation, interpersonal skills and relationship building kills.
Hands on with personal drive and ability to respond to issues efficiently
IT skills and HR Information Systems (HRIS)
Public speaking and presentation skills
General HR skills across the HR value chain more

Grants Coordinator- Ref: FNT/EOI/04/2024
Main Duties and Responsibilities / Job Summary (Primary deliverables of role and its scope)
Monitoring of project implementation – technical and financial management.

Tracks progress with implementation of projects by sub-grantees based on the approved workplans.
Monitors funds utilization against the budgets and provides feedback to the management,... project leads and the sub-grantees on the same; advises on necessary revisions to ensure full compliance with donor requirements e.g. budget flexibility.
Updates project risk registers.
Supports the project team on donor reporting.
Coordinate project start-up and close-out activities including review of final reports and reconciliations, recovery of unspent advances, transfer of assets

Audit, review and compilation of project financial reports

Co-ordinates the submission of quarterly and other periodic narrative and financial reports from sub-grantees as per the contractual timelines.
Reviews financial reports to determine eligibility of expenditures, liaises with respective finance team on compilation of financial expenditures for donor reporting and processing of disbursement requests, as necessary.
Coordinate the audit of subgrantee organisations and/or coalition partners where applicable.
Review the implementation of due diligence recommendations by the partners.

Review of sub-grant applications and coordinate pre-award due diligence of possible Sub-grantee organizations,

Contribute and support research and identification of potential sub-grantees that align with the Network’s mission, and specific project goals.
Supports reviews that ensure proposal budgets/budget amendments are in line with donor regulations.
Carries out capacity assessment of potential sub-grantees to assess their institutional capacities to undertake proposed projects and their abilities to manage project funding.
As an outcome from capacity assessments, reports on the risk rating of the partners with recommendations on areas of capacity strengthening.

Development of Sub-grants Manual for specific projects and for and, where necessary, Recommend Revision to the Sub-grant Manual

Elaboration of the processes, roles and responsibilities related to engaging sub-grantees throughout the project cycle.
Develops and disseminates standard guidelines and templates for use by both staff and the sub-grantees.
Recommends new processes and templates to enhance efficiency and integration into FEMNET’s financial management system where need be, based on the needs of the specific projects.

Tracking sub-grantee capacity building plan- operational aspects as per due diligence reports

This is done before signing sub-granting agreements to ensure partners comply as a risk management measure.

M&E and learning

Coordinate and field and compliance monitoring visits as well as organising periodic partner review meetings in collaboration with the management, project leads, M&E team and other relevant officers.

Prepare Sub-grant agreements

Reviews of proposals, budgets and drafts the sub-granting agreements which consider general conditions stipulated by the back-office donors and minimum requirements by FEMNET, as in the sub granting manual.
Interprets and operationalises of donor agreements and guidelines.

Coordinates training of potential sub-grantee organizations and internal staff where applicable on compliance issues

Support and provides training to sub-grantees on various aspects of financial management, reporting and any other emerging issues.

Budget and Accounting

Support the budgeting processes during proposals to incorporate the relevant elements that relates to sub- granting.
Drafting cash budgets and requests for sub-granting.

Maintains all documentation regarding sub-grantees including sub-grant agreements, proposal documents, reports and correspondence.
Education and Experience

A degree in commerce, accounting, economics, project management, business administration, gender, public administration or other relevant fields, from a recognised university.
Professional accountancy qualification g. CPA, ACCA.
At least seven years’ experience in working with various development partners such as EU, USAID, UN, Sida and relevant I/NGOs
Experience managing regional donor-funded projects through the value
Previous experience working with similar organization working on gender or feminist advocacy
Experience in capacity building of organizations

Knowledge and Skills

Project Management
Proficiency in accounting including knowledge of audit and quality
Advance Information Management Skills (particularly SAP-ERP, proficiency in MS Office, etc)
Analytical skills, ability to interpret data into recommendations
Good communication skills. – Ability to prepare and present oral and written reports
Knowledge of English, French and other official languages is an advantage more

Partnerships & Resource Mobilisation Lead- Ref: FNT/EOI/04/2024
Main Duties and Responsibilities / Job Summary (Primary deliverables of role and its scope)
Strategies and Planning

Lead the development a robust Resource Mobilisation Strategy or comprehensive review of existing Resource Mobilisation Strategy and Partnership Strategies as a tools that enhances the Network’s financial... sustainability to support realisation of strategic results in pursuit of the mission.
Develop and implement a Resource Mobilisation Plan to operationalise the Resource Mobilisation Strategy.
Develop and present monthly monitoring reports with key components as: Updating diversification map (projections), specific proposals & concept notes, supported needed from other team members etc, tracking of Resource mobilisation result against the budget.
Develop concepts and content for resource mobilisation events, organise, manage and animate such events where relevant.
Contributing to strategic budgeting.

Research and Prospecting

Research and monitoring of trends in funding landscape – map and identify potential partners mainly amongst traditional donors, philanthropic foundations, private sector corporations and foundations etc.
Distinguishing short term from long term investments including individual giving – high net worth, broad based/crowd sourcing, online etc, new funding sectors, geographies…
Oversee the monitoring, identification, screening, and summarizing of prospective funding opportunities in Africa (e.g., calls for proposals, tenders, requests for tenders, consultancies) and donor opportunities.
Carry out in depth reviews of unsuccessful proposals to identify reasons and any lessons learned. Document, share and develop plans to address identified weaknesses.
Specifically, Ensure updated donor intelligence as well as proactive outreach for insights. Develop outreach strategy for prospects and new donors
Lead on deciding on next steps with prospects based on relevant generally accepted factors.

Donor / Funding Partner Engagement

Contribute and support relevant offices for ultimate responsibility and accountability
Lead in designing front office and back-office roles, as may be applicable
Lead in designing contacting prospective funding partners through the best communication channels, to co- create and identify strategic alignment and possibility of overheads – through strategic budgeting etc
Lead the next processes when engagement is positive.

Proposal Development

Lead in identifying ultimate responsivity, accountability and sign off, recognising need for design and development of high-quality grant proposals and related pitch documents for applications for external funding in collaboration with programmes and Finance & Operations teams.
Lead the clarification of donor conditionalities
I liaison with management, lead creation of project team with division of tasks, milestones, potential risks areas, and timelines.
Where consortium or joint proposal arrangement is in place and /or advisable, lead integration of partnership negotiations and MOU
Coordinate and lead gathering of required supplementary documents.
Contribute to development of organisation-wide budget an projections – strategic and balanced budgets.

Contractual Compliance and Tracking

Coordinate with internal stakeholders or support identification of ultimate responsibility and accountability for specific contracts, in line with requirements and obligations.
Oversea, review and manage contracts
Lead team meetings on contractual requirements and specific roles and responsibilities.

Monitoring, Evaluation and Reporting

Lead identification of ultimate responsibilities for financial and narrative reporting
In accordance with specific / unique funding partner requirements, lead building of reporting templates for narrative and financial reports.
Play key role in evaluation findings, informing further action on resource mobilisation with the same partner or future approaches.
Work closely with the management, other teams to monitor and evaluate the effectiveness of partnerships and resource mobilization activities.
Track key performance indicators related to partnership development and fundraising efforts, providing regular reports and analysis to inform decision-making.
Assess and evaluating partnerships for retention and impact.

Documentation

Lead management of up-to-date donor related information and documents – proposals sent, approved, budgets, contracts, progress reports etc.
Managing the master list of supplementary documents to minimise turnaround time when these are needed for other proposals etc.
Lead the process of establishing adequate database of donor records, applications etc in easily retrievable format.
Handle all necessary documentation in line with the generally accepted Data Protection Policy

Education and Experience

A bachelor’s degree in international development, Business Administration, Communications, or a related field. Master’s degree preferred.
At least 6 years of experience in partnership development, resource mobilization, fundraising, or related fields, preferably in the non-profit sector, Human/Women rights’ organization.
Proven track record of successfully securing funding from diverse sources, including government agencies, foundations, and private donors.
Extensive experience with donor regulations and compliance requirements, including experience with grant writing and reporting.
Experience in building, maintaining, and managing relationships with strategic partners, preferably multilaterals, governmental institutions, and non-profit
Demonstrable experience of leading, supporting, and monitoring large, multi-country, bilateral, multilateral, private sector, and philanthropic projects and partnerships.

Desired Skills

Strong understanding of donor landscapes, fundraising trends, and the ability to build and maintain effective
Demonstrated commitment to FEMNET’s mission and values, with a passion for driving positive social
Willing to travel frequently within Africa and
Excellent communication, networking and negotiation skills, with the ability to build strong relationships with internal and external
Ability to work effectively in English. Competence in French will be added
Strong interpersonal and collaboration skills, with the ability to work effectively with diverse teams and stakeholders in a fast-paced

Behavioural Attributes

This role offers a unique opportunity for seasoned African Feminists who espouse:

Independent and proactive professional able to contribute to the overall goal of the
Values diversity and inclusion, embraces a supportive work environment which enable team members to realise their
Flexibility and agility to respond to changing more