KEY OUTPUTS


To provide high level system analysis, programming and related development solutions to Legal Aid SA end users in respect of business intelligence reporting, the core business application and web-based services.
Interpret, specify and provide solutions to business and information needs in respect of system development.
Produce functional and/or technical specifications based... on determined user needs.
Obtain sign off from clients according to functional/technical specifications.
Use industry standard techniques and methodologies in acquiring client requirements.
Ensure all functional/technical testing is carried out and a log of test results is maintained, in accordance with the IS Software Change Management Policy.
Integrate different systems, APIs and services to ensure seamless communication and data exchange.
Design, implement and manage databases to store and retrieve data efficiently.
Monitor, track and report on project progress.
Liaise with various administrators to coordinate the tracking of incidents and change requests.
Manage own development and efficiency in the IS environment.
Provide 2nd and 3rd line application support.
Expected to work extended hours when the need arises.
Maintain and update existing systems to ensure they remain secure, efficient and effective.


COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED


A recognised Grade 12 certificate plus a three (3) year Computer qualification obtained at a University/Technikon.
Minimum of five (5) years of relevant working experience in an Information Technology (IT) field.
5 years or more experience in Microsoft.NET C# (ASP.NET, MVC, WCF, Windows Forms, et cetera).
2 years or more experience in Design and Develop K2 Workflows, SmartForms, Views and Smart Objects.
2 years or more experience with K2 Migration and Deployment Wizard.
3 years or more experience in SharePoint development (SharePoint 2013 or higher).
2 years or more experience in OneDrive administration.
2 years or more experience in Microsoft SQL 2014 or higher.
Excellent analytical skills, business acumen, the ability to deal with ambiguity, meet demanding deadlines and manage projects.
Experience in Power Automate.
Experience in Azure Automation.
Experience in Azure Blob Storage & Data Archiving.
Service excellence imperative.
Multi-level and diverse stakeholders.
Complexity in coordinating across organisational levels.
Networking with relevant stakeholders.
Integration across all the business units.
In-depth knowledge of systems programming and business processes.
Ability to create and implement innovative solutions.
Ability to work collaboratively and negotiate effectively for problem resolution.
Highly motivated and dependable.
Ability to work independently with minimal inputs/supervision.
Ability to transfer skills.
Effective working relationship with the IS team. more

KEY OUTPUTS


In partnership with Management Exco and Senior Management, lead research, review and develop Legal Aid SA’s Property Management strategy, policy, plan and standard operating procedures to ensure that resources are economically and optimally utilised.
Manage Legal Aid SA‘s immovable property portfolio, including the tendering process for the acquisition of new properties,... procurement of refurbishment, procurement of office leases and contracts thereof.
Liaise with landlords for leased property, service providers and contractors.
Ensure that the space procured and occupied is as per the approved norms and standards for the organisation.
Lead and oversee property-related projects, including refurbishments, relocations and infrastructure upgrades.
Attend to all operations and maintenance issues for the property portfolio.
Manage rental rates to ensure market-relatedness and cost-effectiveness.
Manage and ensure that the BAC reports for procurement and renewal of leases are prepared, submitted and approved.
Manage lease information to align with what has been agreed upon by landlord and tenant.
Manage and coordinate to ensure that new buildings are properly refurbished as per the tenant’s specification.
Ensure building compliance with building regulations and that landlords adhere to their end of the bargain on maintenance issues.
Ensure proper documentation, governance and reporting mechanisms are in place.
Implement project management best practices to ensure timely and cost-effective project completion.
Manage internal and external queries relating to office accommodation, ensure timeous responses that are to the client’s satisfaction.
Report on a monthly/quarterly basis (both verbal and written) to all committees and Management as and when required.
Engage with internal and external stakeholders, including the National Treasury, Department of Public Works, municipalities and legal advisors.
Conduct property training and workshops for Administration Managers in provinces.


COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED                                                         


Recognised Degree/Diploma in Property Management, Real Estate, Law, Public Administration or equivalent.
Ten (10) years of property management experience within a national organisation; five (5) at Management level.
Five (5) years of experience in property acquisition, leasing and infrastructure project management in the public sector.
Minimum of two years experience in leading and managing staff.
Experience in managing large property portfolios, lease negotiations and Government asset management.
Experience that would assist the incumbent in driving a service excellence mindset and building relationships nationally.
At least two years of experience in managing different projects simultaneously.
In-depth knowledge of the property portfolio management discipline and how to implement and leverage these within a national environment:
Working knowledge of the PFMA regulatory framework, National Treasury Regulations, Legal Aid SA Act, building regulatory requirements, Occupational Health and Safety requirements and other relevant Statutes.
Functional ability in the utilisation of electronic systems and technologies.
Ability to multitask.
Able to create “functional integration” between Legal Aid SA operational needs and its users.
Able to partner with Management to support the achievement of strategic objectives relating to property.
Effective working relationship with Management and other business units nationally.
Strategic Thinking: Ability to align property management with organisational and governmental objectives.
Negotiation & Communication: Ability to engage with Government entities, service providers and stakeholders.
Risk & Contract Management: Knowledge of legal contracts, property agreements and risk mitigation.
Excellent organisational, planning and resource allocation skills, business acumen and the ability to deal with demanding compliance issues and meet demanding deadlines, while managing projects optimally.
Financial and administrative skills to ensure value-added deliverables. more

KEY OUTPUTS


Manage legal aid to the poor in the area of jurisdiction.
Monitor case flow management of Legal Practitioners, Candidate Attorneys and Judicare practitioners at the courts.
Support and advise clients in line with common law principles and practice and accurate interpretation of contracts.
Act as Principal for Candidate Attorneys.
Supervise and guide Legal Practitioners... and Paralegals.
Train and develop staff.
Preparation and maintenance of the annual budgets for the Local Office.
Efficient and effective sound management of Local Office operations.


COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED


Admitted Attorney or Advocate, the latter must have completed pupillage successfully at any recognised institution.
B Proc or LLB degree.
At least 12 years of post-qualification legal experience, with a minimum of 10 years’ post-admission experience of which four (4) years should be court experience.
Excellent leadership and people management skills.
Must demonstrate an ability to manage a varied practice.
Demonstrate an ability to train Candidate Attorneys as Legal Practitioners.
Strong analytical ability and excellent communication skills.
Must possess a valid driver’s licence. more

KEY OUTPUTS


Provide criminal legal aid to the poor in Specialised Commercial Crimes Courts including all coverage areas of the unit.
Handling of specialised commercial crimes matters.
Supervise and guide criminal Candidate Attorneys and Paralegals.
Assist in providing support and assistance to the specialised commercial crime sections of the office in the designated... cluster.
Representing Legal Aid SA’s clients in all commercial crimes matters.
Perform office administration.


COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED                                                         


Admitted Attorney/Advocate (the latter must have completed pupillage successfully at an institution recognised by Legal Aid SA).
LLB or B Proc degree.
At least (5) five years’ post-admission criminal experience.
Excellent verbal and written communication.
Strong analytical ability and excellent communication skills.
Team player.
Self-development orientation.
A valid code 8 driver’s licence is an advantage. more

KEY OUTPUTS


Provide legal representation to indigent accused persons at High Court level.
Handling of complex criminal High Court matters.
Training and supervision of Candidate Attorneys.
Perform office administration.
Represent women, children and landless people in criminal matters.


COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              


Admitted Attorney... or Advocate (the latter must have completed pupillage successfully at any recognised institution).
Legal representation at High Court level.
Minimum of at least seven (7) years of post-qualification experience of which five (5) years must be post-admission experience.
A minimum of four (4) years of High Court experience, or a minimum of six (6) years of Regional Court experience.
LLB degree.
Proven track record in criminal matters at High Court level.
Right of appearance in High Court.
Valid driver’s licence will be an advantage.
Excellent verbal and written communication.
Analytical thinking.
Team player.
Self-development orientation. more

KEY OUTPUTS

Provide interpretation and translation services between spoken language and South African Sign Language (SASL) and interpret sign to spoken language for clients who are deaf or hard of hearing.
Facilitate effective communication between parties during consultations.
Where applicable, interpret legal documents, including court orders, contracts and other written materials, into... SASL and vice versa.
Ensure accuracy, impartiality and confidentiality in all interpretations and translations.
Collaborate with legal professionals and other staff members to ensure comprehensive support for clients with hearing impairments.
Stay informed about relevant legal terminology and developments to enhance interpretation accuracy and effectiveness.
Provide advocacy and support services to clients with hearing impairments to ensure their rights are protected throughout the legal process.
Maintain records of interpretation assignments, client interactions and other relevant documentation as required.
Demonstrate sensitivity to and respect for a diverse population; maintain positive and effective cooperative working relationships with colleagues and various stakeholders within the deaf community.
Maintain awareness of best practices, emerging trends and new legislation relating to the SASL/Interpreting functional area.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

National Senior/Matric certificate plus a Diploma in Paralegal Studies and/or Legal Assistant one (1) year qualification.
Computer literacy.
Proficiency in SASL and fluency in English or other relevant spoken languages.
Certification or accreditation as a SASL interpreter or practitioner preferred.
Three (3)+ years of relevant experience working as a SASL interpreter, preferably in legal or related settings is highly recommended.
Strong communication and interpersonal skills, with the ability to convey complex information accurately and clearly in both SASL and spoken language.
Knowledge of legal terminology, procedures and concepts is advantageous.
Ability to work independently and collaboratively in a fast-paced environment, managing multiple tasks and priorities effectively.
Commitment to upholding ethical standards, confidentiality and professional conduct in all aspects of the role.
Candidates will be required to undergo an assessment of their SASL and spoken language proficiency by a panel comprising Deaf clients and/or employees and professional SASL interpreters.
Highly proficient in both English and the other language.
Able to accurately and idiomatically turn the message from the source language into the target language without any additions, omissions or other misleading factors that alter the intended meaning of the message from the speaker.
Know every sign perfectly.
Exceptional observation skills.
Quick thinking. more

KEY PERFORMANCE AREAS

To provide support services to ensure the most efficient, effective and economical procurement, while ensuring compliance with Basic Employment Equity (BEE) and Supply Chain Management (SCM) requirements.
Procure goods and services as required.
Create and generate purchase requisitions/orders/goods received notes (GRN).
Assist with the tendering process.
Ensure that... all assets and risks are adequately insured.
Manage insurance claims.
Assist with travel bookings and managing the travel account.
Manage transversal contracts.
Arrange for courier services.
Responsible for stationery/consumables.
Assess the correctness of requests in respect of deviations, variations of contracts and use of consultants.
Manage registers for deviations, variations of contracts, condonations, procurement less than R1,000,000.00.
All other SCM functions.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

National Senior/Matric certificate.
A Degree/Diploma in finance or supply chain management.
Two-three (2-3) years of relevant work experience within a procurement/financial environment, preferably public sector.
Experience in eLAA, Syspro and Excel is strongly recommended.
A sophisticated collaborative style is advantageous, together with good communication skills. more

KEY OUTPUTS

Interpret, specify and provide solutions to business and information needs in respect of system development.
Produce functional and/or technical specifications based on determined user needs.
Use industry standard techniques and methodologies in acquiring client requirements.
Ensure all functional/technical/programme testing is carried out and a log of test results is maintained,... in accordance with the IS Software Change Management Policy.
Obtain sign-off from clients according to functional/technical specifications.
Monitor, track and report on project progress.
Liaise with various administrators to coordinate the tracking of incidents and change requests.
Manage own development and efficiency in the IS environment.
Provide 2nd line Application Support.
Expected to work extended hours when the need arises.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED

National Senior/Matric certificate, plus a three (3) year Computer tertiary qualification.
Minimum of four (4) years of relevant working experience in an Information Technology (IT) field.
Three (3) years or more in Microsoft.NET C# (ASP.NET, MVC, WCF, Windows Forms, et cetera).
Three (3) years or more in Design and Develop K2 workflows, SmartForms, Views and Smart Objects.
Three (3) years or more experience in K2 Migration and Deployment Wizard.
Two (2) years or more in SharePoint Development (SharePoint 2013 or higher).
Two (2) years or more in Microsoft SQL 2014 or higher.
In-depth knowledge of systems programming and business processes.
K2 BlackPearl or K2 Five certification.
Experience integrating with SAP using K2 Connect a plus.
Experience with Agile or Agile-based development methodologies is preferred.
Ability to create and implement innovative solutions.
Ability to work collaboratively and negotiate effectively for problem resolution.
Highly motivated and dependable.
Ability to work independently with minimal inputs/supervision.
Ability to transfer skills.
Effective working relationship with the IS team.
Excellent analytical skills, business acumen, the ability to deal with ambiguity, meet demanding deadlines and manage projects. more

KEY OUTPUTS

Manage the local office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
Manage administrative functions from a compliance and operational effectiveness approach.
Management of the local office Manual and Standard Operating Procedures (SOPs) for the local office and advise on application.
Ensure the... implementation of new/revised Policies and Procedures and monitor adherence thereof.
Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
Management oversight of Business Intelligence (BI) reports to accurately reflect the status of strategy implementation.
Management and monitoring of local office contracts to ensure compliance and value for money.
Management and monitoring of the correct use of petty cash.
Management of infrastructure and fixed assets.
Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, et cetera).
Management of over and under expenditure to ensure budgetary control.
Efficient vehicle and fleet management.
Manage a diverse team to ensure efficiencies and accountability.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED                    

National Senior/Matric certificate, plus three (3) year Financial Management/Accounting tertiary qualification (NQF 6/National Diploma).
A Supply Chain Management qualification will be advantageous.
A valid driver’s licence.
Five (5) years of administrative experience.
Two (2) years of relevant management experience.
Supply Chain Management experience.
Understanding and application of basic computer software packages.
Ability to develop and implement operational plans.
Leadership and problem-solving skills.
Resource and risk management.
Business writing and project management skills.
Ability to compile and interpret reports and statistics.
Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment, for example: working knowledge of the Constitution, Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies. more

KEY OUTPUTS

Assist the Payroll Manager to provide effective and efficient payroll administration and ensure that all employees receive correct compensation.
Supervise the payroll process to ensure accurate and efficient output.
Supervise and administer payments of salaries and all third-party payments.
Supervise the provision of all relevant information for the purpose of preparing payroll... related general ledger reconciliations on a monthly basis.
Prepare and reconcile all statutory payroll reports.
Supervise the reconciling and submission of tax certificates.
Interface with Human Resources administration regarding the processing of all garnishee orders and stop orders.
Interface with Human Resources administration regarding the processing of all deductions in payroll.
Maintain all payroll records, reports, computations and audits, working closely with internal and external auditors to ensure compliance with relevant tax laws, Government regulations and internal policies.
Work closely with MIS on developing payroll applications that ensure internal controls and facilitate the implementation and maintenance of payroll and Human Resources master data.
Assist the SAP Project Manager and Payroll Manager with all payroll UATs.
Supervise payroll staff and provide ongoing assistance to the organisation’s employees in all payroll matters.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

National Senior/Matric certificate with a recognised tertiary qualification in Finance or Human Resources.
More than five (5) years of relevant work experience with minimum one (1) year experience at supervisory level, plus two (2) years of SAP experience in payroll and Human Resources modules.
In-depth knowledge of the SAP Payroll System and how to implement and leverage these within a matrix business environment:
Working knowledge of the PFMA, National Treasury Regulations, Legal Aid SA Act and all other relevant employment statutes,
Functional ability in the utilisation of electronic systems and technologies.
Immense attention to detail when verifying and reconciling all input processing.
Able to create functional integration within the Finance Department, National Office Departments and Local Offices.
Able to partner with Senior Management to support the achievement of strategic objectives through effective support administrative processes.
Experience that would assist the incumbent in driving a service excellence mindset and building relationships within the organisation as a whole.
A sophisticated collaborative style is advantageous.
Project management experience is necessary however not essential.
Networking with relevant Local Offices, Provincial Offices and within the organisation as a whole.
Excellent analytical, organisation, management and leadership skills, business acumen and the ability to deal with ambiguity and meet demanding deadlines.
Financial and Human Resource management skills to manage the payroll function within Legal Aid SA.
Service excellence imperative.
Multi-level and diverse stakeholders.
Complexity in co-ordinating across organisational levels. more

KEY OUTPUTS

To provide administrative and secretarial support to the High Court Unit in accordance with Legal Aid SA policies, procedures and standards.
Carry out the High Court Unit administrative function effectively.
Provide efficient secretarial support to the High Court Unit.
Obtain, source, type, proofread, make copies and distribute according to instructions received.
Co-ordinate and... monitor all High Court Unit administrative matters.
Participate and provide support to implement an effective filing and diary system to ensure that the High Court Unit addresses matters on behalf of clients and the availability of High Court practitioners.
Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices are acknowledged.
Develop a system to ensure that documents received from High Court staff, Correctional Centres, legal practitioners, the DPP and others are received and distributed to the relevant High Court practitioner, timeously.
Develop a system to record sensitive documents and to ensure same day distribution of these documents.
Gather required information and arrange for consultative interviews.
Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
Maintain and update meeting schedules.
Maintain record keeping and filing system.
Ensure that reports and documentation are timeously sent/delivered to the relevant people.
Ensure that physical assets are reconciled to each individual office list at the Local Office on a monthly basis.
Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
Maintain attendance registers in accordance with the Legal Aid SA HR Policy.
Maintain a register of mail items and court documents sent by Docex and track their delivery.
Maintain a register of documents sent to High Court staff, Correctional Centres, legal practitioners, the DPP and others.
Maintain list with regular fax numbers and double check with customers to determine full instructions for handling of faxes with full adherence to customer instructions.
Attend to photocopying and binding of documents as required.
Attend to proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
Assist with the updating of any webpages designed to capture information for the High Court Unit.
Keep handy the complete list of all relevant contact numbers for office personnel and major customer/role players at all times.
Assist in the management of Judicare files and instructions to practitioners as well as providing briefs in matters allocated to them.
Assist in the sourcing of Judicare progress reports and updating the relevant webpage.
Assist in the processing of Judicare accounts for payment including payment tracking and attending to Judicare practitioner payment queries.
Assist in travel and accommodation procurement for High Court and Judicare practitioners attending to Circuit Courts.
Adhere to proper telephone etiquette and accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

National Senior/Matric certificate with a Secretarial Diploma.
Minimum of three (3) years of practical secretarial experience within a complex organisation.
Experience in legal practice is necessary, as well as a high level of proficiency in using MS Office programmes.
Experience that would assist the incumbent in driving a service excellence mindset and building relationships between the Chief Legal Executive and other Executives.
Project management skills would be advantageous.
Knowledge of the core secretarial function and how to implement within the High Court Unit.
Functional ability in the utilisation of electronic secretarial systems and technologies.
Able to effectively liaise with Judicare practitioners and High Court personnel in order to tend to queries.
Able to adapt and grasp the functioning of the Local Division of the High Court and to provide support to practitioners within the High Court Unit through this understanding.
Excellent analytical and organisational skills, business acumen and the ability to deal with ambiguity and meet demanding deadlines and manage projects.
Consulting skills and a collaborative style is necessary for this position. Basic financial and people skills are necessary.
Service excellence imperative.
Multi-level and diverse stakeholders.
Complexity in co-ordinating across organisational levels. more