Africa Programme

Working closely with local partners, Fauna & Flora currently operates in 13 countries in West, Central, East and Southern Africa, and is implementing a range of projects focused on species and habitat conservation, biodiversity planning, protected area management, institutional development and capacity building, sustainable use and community-focused wildlife management... initiatives. With waterfalls and mountains, deserts and rainforests, wetlands and savannah, Africa is a continent of true splendour. Beneath its wild and ancient landscapes lie resources literally as rich as diamonds, copper and coltan, and its wildlife is as diverse as its cultures. Africa harbours fauna and flora as magnificent as its terrains, including large mammals that occupy huge expanses of land. Mountain gorillas, pygmy hippos, mpingo trees (whose timber is prized for musical instruments) and the desperately rare northern white rhino are just some of the species symbolic of this region. Some of the work currently being undertaken by Fauna & Flora in Africa is the protection of mountain gorillas, African elephants and lions from deforestation and poaching.

Kenya Programme

Fauna & Flora has been championing wildlife conservation in Kenya since our foundation in 1903. A century later, we have opened an office in Nairobi and established a formal country programme, since when we have been supporting local partners to protect key habitats and species. In particular, we have played a crucial role in establishing a number of wildlife conservancies in northern Kenya that protect wildlife while also supporting sustainable local livelihoods. One of our most notable success stories has been the establishment and ongoing support of Ol Pejeta Conservancy. In 2003 Fauna & Flora, with the help of the Arcus Foundation, purchased a 364 km2 cattle ranch that forms part of a critical wildlife corridor at the foot of Mount Kenya. The ranch was converted into a wildlife conservancy and ownership was transferred from Fauna & Flora to a Kenyan non-profit entity in 2005 under a long-term management agreement. The project safeguards the conservancy’s wildlife, including East Africa’s largest black rhino population and the world’s last remaining northern white rhinos. It also provides a sanctuary for rescued chimpanzees and generates income through wildlife tourism, which is reinvested in conservation and community development.

 

Fauna & Flora has also been supporting the Northern Rangelands Trust (NRT) since its inception in 2004. This community-led organisation has developed a network of community conservancies across 44,000 km2 each of which is helping to transform people’s lives, secure peace and conserve natural resources. Beyond our terrestrial conservation programme, we are supporting the efforts of coastal communities in the south of Kenya to secure greater involvement in the management and husbandry of their marine resources.

The Opportunity

Fauna & Flora is seeking a Technical Specialist, Enterprise Development to support our conservation projects in Kenya. In this pivotal role, you will drive efforts to shape and respond to the conservation enterprise and finance agenda, with a focus on tourism, agribusiness, and the blue economy. You will collaborate with partners to develop nature-positive business models that foster economic growth through enhanced tourism revenues and diversified income streams from agribusiness, fisheries, and emerging conservation finance opportunities.

The ideal candidate will have experience in developing conservation enterprises in Kenya and an understanding of pertinent policy and regulatory environments. Essential skills include strategic thinking, effective communication, mentoring, project management, proposal writing, and donor reporting. 

If you are ready to make a difference and contribute to innovative, sustainable conservation efforts, we encourage you to apply for this exciting opportunity. Join us in advancing conservation enterprises that create lasting impacts for people and nature alike.

 

Terms and Conditions

 

Start Date:                            As soon as possible                

Duration of Contract:           Permanent

Probation Period:                 6 months

Gross Salary:                        USD 36,535 per annum

 

Location:  Fauna & Flora Office in Nairobi, Kenya. With travel to domestic project sites as required. International travel to Fauna & Flora’s head office in Cambridge, UK may be required.

Benefits:  25 working days’ annual leave entitlement plus national public holidays observed in Kenya

Hours of Work:  This is a full-time position, working 40 hours per week Monday to Friday inclusive. These hours may vary depending on the requirements of the job in the field.

Job Description

Job Title:                                Technical Specialist, Enterprise Development, Kenya              

Reports to:                             Country Manager, Kenya Programme            

Key working relationships:  Kenya Programme Staff

Senior Programme Manager, Eastern Africa

Africa Programme Staff

Fauna & Flora Finance and Enterprise team, SAGE

Other Fauna & Flora Cross-Cutting teams

 

Purpose:

The Technical Specialist, Enterprise Development will work with Fauna & Flora staff and partners to create a portfolio of nature-positive enterprises in various sectors such as tourism, agriculture, and fisheries. These enterprises should have clear biodiversity and social impacts and aim to enhance the financial resilience of conservation efforts within priority projects in Kenya, under the direction of the Country Manager and in collaboration with the Enterprise & Finance technical staff from the People & Nature team.

This role is responsible for ensuring all approaches align with the delivery of the Fauna & Flora Strategy and Business Plan. The individual will identify current and emerging themes related to enterprise development in conservation in Kenya and facilitate the implementation of responses from Fauna & Flora and its partners through high-quality and collaboratively developed projects and funds.

Specific Duties:

Technical


Provide technical input on enterprise development components of Fauna & Flora projects in Kenya. 
Undertake research and analysis on enabling environments, markets, partners, costs, revenues, compliance requirements and on any other topics relevant to enterprise development.
Track emerging opportunities for conservation enterprises in diverse sectors including tourism, agribusiness, fisheries and renewable energy. 
Undertake feasibility assessments of new products and ventures.
Undertake feasibility for market-based livelihoods approaches that can be scaled through community-led enterprises, cooperatives etc. and facilitate their formation.
Write business models, including strategy and planning for nature-positive enterprises and projects, in collaboration with conservation and private sector partners and Fauna & Flora colleagues.
Proactively identify individuals within the Fauna & Flora or partner organisations to mentor and develop the necessary skillsets for assured and impactful delivery of enterprise- related projects
Develop financial models that align with business models and demonstrate financial viability and sustainability of nature-positive enterprises and projects.
Develop finance models (such as eco-credits, Village Savings and Loan Associations) and micro-insurance.
Collaborate with enterprise and finance specialists in the People & Nature team on the development of legal ownership models and structures for enterprises.
Collaborate with enterprise and finance specialists in People & Nature team on the development of investment and fundraising pitches.
Facilitate supply chain development including documentation, certification, promotion and engagement with buyers.
Facilitate engagement with wider market system actors using value chain analysis and Participatory Market Systems Development (PMSD) and other relevant approaches to enterprise development.
Design and deliver biodiversity impact models and metrics, and monitoring and evaluation plans, relevant to enterprise development.
Working closely with the Technical Specialist, Livelihoods and Governance (Kenya), to 

ensure the business models developed have clear social benefits, and gender and social equity are carefully considered during design and implementation
develop robust governance structure for the enterprises, clarifying membership rules, ensuring equitable benefit sharing agreements, participation of women and men in the conservation enterprise




 

Project Management & Development


Identify potential private sector partners and sources of funding relevant to enterprise development.
Manage the local implementation and delivery of Fauna & Flora’s commitments within specific projects as directed by the Country Manager.
Ensure full compliance with Fauna & Flora protocols, policies and procedures, ensuring work is done to high quality and within fund budgets.
Apply technical input to the development of programme budgets and management of People & Nature funds, ensuring adherence to Fauna & Flora’s financial management system and policies and to specific donor requirements
Undertake specific fund management responsibilities relevant to the enterprise component and in coordination with other project components, including:
Lead Fauna & Flora and donor technical report writing and editing, coordinating the inputs of team members, cross-cutting teams, specialists and partners, ensuring accurate and timely technical reports as per Fauna & Flora and donor requirements
Ensure all funding proposals and resulting contracts and grant agreements are appropriate to, and comply with, Fauna & Flora operating standards, the Fauna & Flora Delegation of Authority (DoA), and implementation context within the region.
Delivery of grant funded projects within time-frames and budgets.
Manage project inputs from relevant technical and operational staff and consultants, and implementing partners, ensuring appropriate contracts are in place where relevant.
Ensure that project monitoring and evaluation is in place and fit for purpose, working with Fauna & Flora team (in Kenya and in Cambridge) to review results and adapt project implementation as required.
Be responsible for fund finances and ensure all expenditure complies with donor and Fauna & Flora regulations, Fauna & Flora’s DoA, and Kenyan laws.
Management of cash flow for relevant activities and accountability of funds, including required finance planning and reporting
Prepare project financial reports, with support from the Finance Business Partner, East Africa and ensure timely, high quality and accurate technical, operational and financial funder and institutional reporting
Ensure the regular back-up and appropriate storage of all project data and financial records, in line with in-country and donor auditing requirements, internal and donor reporting requirements, and ensuring there is sufficient detail for overall institutional auditing of Fauna & Flora. Under the guidance of the Country Manager provide active input and support, and when appropriate lead, new project development


Training, Communications and Engagement


Develop and collaborate on training materials including documentation, talks and lectures.
Develop and collaborate on articles, guidelines, briefing papers, templates etc.
Provide training and mentoring on enterprise development to partners and communities.
Contribute to a global Community of Practice on nature-based enterprise development as well as national and regional forums, networks and events.


Other 


With agreement of the Country Manager perform any other tasks that may be requested from time to time, which are appropriate to the roles, skills and experience, and relevant to the scope of this role. 


Person Specification




 

Essential

 

Desirable



Skills

 



Excellent project management skills 
Excellent analytical skills 
Ability to successfully negotiate with diverse audiences
Excellent information organisation and presentation skills
Strong prioritisation and time management skills
Ability to lead and manage both decisions and people, in line with other decision makers, in high stress environments
Ability to facilitate the creation of conservation enterprises, develop business plans and provide business mentorship


 



Knowledge and experience

 



Undergraduate level qualification or equivalent in economics, business management, tourism or rural development or related disciplines.
5 years of experience in enterprise and venture creation and development preferably in rural or costal settings, supporting market-based livelihoods, community-based enterprises and entrepreneurship.
Experience in business impact measurements, reporting, costing, marketing and sales plan, investment pitches and risk assessments
Previous experience working for an I/NGOs or private sector in enterprises development.
Experience in developing inclusive finance models (such as eco-credits, Village Savings and Loan Associations) and micro-insurance.
Excellent written and ‘spoken Swahili and English
Demonstratable experience of at least one of the following sectors: sustainable fisheries, agriculture/agroforestry/livestock value chains
Knowledge of the policy and regulatory environments and responses that address today’s barriers to sustainable conservation enterprise
Confidence with value chain analysis or market system development approaches. 
Track record of setting-up enterprises with business models that generate funds for species conservation and local community development. 
Proven track record in conducting market research
Demonstrable experience in project management and monitoring, evaluation and learning




MBA or Advanced degree in business-related discipline 
Private sector experience in agribusiness or tourism or seafood sector 
Experience reporting to multiple managers or projects 
Knowledge of the business model canvas tools


 




Behavioural qualities

 

 



Demonstrates Fauna & Flora’s values
Team player, with ability to seek out views of others and build positive working relationships
Ability to work to multiple deadlines 
Impact-focused
Ability to self-motivate
Ability to work within a multi-cultural environment
Ability to work under pressure and to deal with challenges in a positive and constructive way
Commitment to working in a collaborative manner, sharing information and learning
Commitment to organisational and legal compliance, and responsible management of donor funds


 


Other


Entitlement to live and work in Kenya (without employee sponsorship)
Available to travel domestically and/or internationally, and work occasional evening and weekend hours


 




 

Fauna & Flora Values

Values underpin who we are and how we act. Just as values shape who we are as individuals, they define us as an organisation, creating the culture of success for which Fauna & Flora is renowned. Our people exemplify our shared values, which are interconnected and interdependent:


We act with integrity
We are collaborative
We are committed
We are inclusive, supportive & respectful
We get things done more

Africa Team

The Africa Programme protects threatened species and ecosystems across14 countries by working with and through local people, institutions, and partner organisations. We currently have staff based in seven of these countries.

We focus on large landscapes that contain globally important species and ecosystems, enabling and supporting a multi-stakeholder approach that promotes local... ownership and decision making. We strive to bring sustainable outcomes for both biodiversity and local people and we play a critical role in influencing the step changes required to address global threats such as climate change or the spread of zoonotic diseases. Within the Africa region, our sites can be anything from a nationally protected area such as a National Park, to a Community Forest or Community Conservancy and our longstanding presence and reputation means we are often requested to support these sites in places that can include active conflict zones or areas that have recently come out of conflict.

Regardless of the challenge, we work with those who live and work closest to these globally important sites and species, usually the people who rely most heavily upon them to survive, and we commit to engaging at our project sites for the long term, to bring about positive change.

The Opportunity

We are seeking an experienced fundraiser with proven success to lead our fundraising work in the Africa region. The role will work closely with Africa team colleagues, central fundraising teams (Institutional Funding, Individuals, and Trusts and Foundations) and with our cross-cutting teams based both in the UK and in region. Key external relationships are with multilateral and bilateral government agencies, intergovernmental bodies and other funding organisations. The role will be key to building capacity in fundraising and donor related skillsets, both within the Africa team and with partner organisations, whilst at the same time playing a critical role in securing the funding we need to enable conservation impact and ensuring that nature underpins development and well-being across the region.

The successful candidate will have a Proven track record in leading successful large scale funding proposals, from overall design and writing of content through to log frame and budget development as well as proven ability to secure funding from multi-lateral and bi-lateral agencies (including statutory donors) and the private sector.

With fluency in English, you will have excellent communication and presentation skills to both technical and non-technical audiences and a proven ability to develop and maintain effective relationships with a diverse group of individuals and organisations.

A good technical background and understanding of a range of conservation issues is essentials is proven experience of influencing donor priorities, negotiating and approving statutory donor grant agreements.

You will have a commitment to building the capacity of local teams and experience in mentoring individual and in developing and delivering training materials.

In return, the role offers the opportunity to work within an international, impactful and ground- breaking organisation, at the forefront of global conservation

Terms and Conditions

Start Date:                                As soon as possible 

Duration of Contract:               Permanent 

Probation Period:                     6 months

Gross Annual Salary:               Kenya: USD 65,186

                                                UK: GBP 50,775

Location: Fauna & Flora Office in Nairobi (for candidates with right to work in Kenya) or we will consider the Fauna & Flora Office in Cambridge, UK

Benefits: 25 working days’ annual leave entitlement plus national public holidays observed in Kenya / UK and any normal working days that fall between 24 December to 1 January inclusive, during which time Fauna & Flora Kenya and UK offices are closed

For employees on Kenya-based contracts: Medical Insurance

For employees on UK-based contracts: FFI currently provides a pension contribution of 8% of salary after 3 months’ continuous employment and Group Life insurance, currently set at a benefit of 4 x basic salary.

Hours of Work:  This is a full-time position. For employees on Kenya-based contracts working 40 hours Monday to Friday inclusive. These hours may vary depending on the requirements of the job.

For employees on UK-based contracts working 37.5 hours Monday to Friday inclusive. These hours may vary depending on the requirements of the job.

N.B. This is an unaccompanied position.

Job Description

Reports to:                             Regional Director, Africa

Matrix Management to:         Director, Institutional Funding

Key workingrelationships: Senior Programme Managers West & Central Africa and Eastern & Southern Africa (SPMW&CA and E&SA)

Director of Philanthropy and team Africa Country Leads

Africa Finance Business Partners(FBPs)

Purpose: To work closely with the Africa and Fundraising teams to securesignificant restricted and semi-restricted funding from government and other donors, trusts and foundations for ongoing and new conservation interventions in the Africa region, in line with strategic priorities and approved projects, and to create a coherent, consolidated and sustained portfolio that achieves significant conservation outcomes. The Senior Development Manager, Africa will support the Regional Director, Africa, and senior members of the Africa team by identifying, leading participatory development processes, and ultimately securing a robust pipeline of funding to support Fauna & Flora priorities and funding gaps in the region.

Responsibilities:

Under the supervision of the Regional Director, Africa, and working in close collaboration with the West & Central and Eastern & Southern SPM, Country Programme Leads and Fundraising teams, the Senior Development Manager will be responsible for the following:

Donor Research & StrategyDevelopment


Work with the Fundraising teams to develop,seek approval for and implementan Africa regional funding plan that:

responds to project and donor priorities in the region, and ensures a robust pipeline of funding
identifies the links between government funding calls and international agreements and commitments
aligns language describing our projects with these agreements to make our strategic relevance clearer at multiple levels
identifies opportunities for large-scale funding opportunities with institutional donors in and across the Africa region (individually and/or with co-creation partners)


Conduct research into key multilateral and bilateral donor agency strategies in Africa and identify opportunities for appropriate Fauna & Flora staff to influence them


Proposal Development


Lead the high-quality design and development of proposals, ensuring that concepts follow the approved project Theory of Change and indicators, that there is clarity of roles and responsibilities (including with partners) and timelines throughout the process, timely input from the relevant technical and operational specialists (both regionally and UK based), and compliance with Fauna & Flora’s project cycle and sign off processes
Ensure proposals consider accurate budgeting, staff and overhead charging and cost recovery, and that impact monitoring activities and indicators, analysis and dissemination of learnings are included along with start-upplanning and costs from both a technical and operational perspective
Ensure that funding proposals and funder compliance are appropriate to, and comply with, Fauna & Flora’s institutional and in-country operating standards
Ensure that funding proposals include all required donor documentation, and ensure these go through the relevant Fauna & Flora sign-off processes


Donor Contract Negotiations


Lead on negotiation of donor terms & conditions as necessary, with a view to aligning with Fauna & Flora’s policies and procedures where possible and facilitating the appropriate teams within Fauna & Flora to respond to donor requests


Award Management & Donor Compliance


Where proposals are successful, lead the process of transitioning the lead role of fund management to the implementation team, ensuring all fund conditions and donor considerations are clearly communicated
Where required, ensure that donor reports and other donor project outputs produced by


programme staff and partner organisations are of a high standard and reflect Fauna & Flora’s philosophy


Guide donor communications on live funds where appropriate, such as no cost extensions, donor


compliance etc

Capacity Strengthening


Where other Africa team members take on proposal lead role, ensure they are guided through these proposal development processes and provide backstopping and guidance to the different aspects as outlined above
Where required, provide direct technical support to partner organisations with project development and proposal writing



Run training programmes and mentor staff to improve fundraising success in project design and proposal writing, donor compliance, donor relationship management, and donor report writing, with input from experts from other relevant teams
Mentor senior Fauna & Flora Africateam staff to establish missionand delegation relationships in Fauna & Flora countries of operation, in order to create conducive conditions for funding programme development


Donor engagement & relationship building


Identify, develop and maintain positive relationships and partnerships with donors at regional and international level, to maximise the effective support for and delivery of Fauna & Flora’s programme and projects in the Africa region, in line with global Fauna & Flora priorities
As required, act as main focal-point with donors and ensure a positive relationship between organisations
Represent Fauna & Flora at external working groups, events and meetings relevant to Fauna & Flora’s Africa funding strategy and create opportunities for Fauna & Flora Africa staff to do the same.


Other


Undertake any other activities that you may, from time-to-time, be asked to perform by your line manager, commensurate with your skills and experience


Person Specification




 
Essential
Desirable


Knowledge and Experience


A relevant, higher degree or equivalent level qualification or equivalent experience in a conservation related subject
Proven track record in leading successful large scale (>USD 1m) funding proposals, from overall design and writing of content through to log frame and budget development
Proven ability to secure funding from multi- lateral and bi-lateral agencies (including statutory donors) and the private sector
Experience of working with remote teams who have competing priorities, to create proposals of high quality and to deadlines
Proven experience of influencing donor priorities, negotiating and approving statutory donor grant agreements
A good technical background and understanding of a range of conservation issues
Experience working within a multi-cultural environment
Experience in mentoring individuals
Experience in developing and delivering training materials




Experience either leading or in a senior position operating within a complex conservation or development project, within a developing country
Experience working in sub- Saharan Africa in a conservation or development context
Experience working with local partners, government agencies and communities in varied cultural contexts
Experience of securing funding from agencies such as FCDO, EU, IKI, AFDKnowledge of Environmental and Social Safeguards and GEDSI approaches in conservation
Line management experience




Skills


Excellent writing skills including for technical proposal and report writing
Highly organised and able to effectively define and deliver to timelines for and with a wider team
Highly skilled in successful delegation of tasks without line management accountability
Ability to assess and prioritise tasks effectively to accomplish within deadlines
Proven ability to develop and maintain effective relationships witha diverse group of individuals and organisations
Excellent communication and presentation skills to both technical and non-technical audiences
Fluency in written and spoken English




Proficiency in French, both verbal and written




Behavioural qualities


Ability to deal with challenges in a pragmatic and diplomatic way
Builds positive personal and organisational relationships
Considerate and culturally sensitive team player


 




 




 


Works independently and is pro-active in supporting others
Commitment to building capacity of local teams
Commitment to conservation
Commitment to organisational and legal compliance and to responsible management of donor funds


 


Other


Commitment to FFI’s mission and values.
Ability to travel within the Africa region
Pre- existing right to work in Kenya (if Nairobi based)


 




Fauna & Flora Values

Values underpin who we are and how we act. Just as values shape who we are as individuals, they define us as an organisation, creating the culture of success for which Fauna & Flora is renowned. Our people exemplify our shared values, which are interconnected and interdependent:


We act with integrity
We are collaborative
We are committed
We are inclusive, supportive & respectful
We get things done more

The Opportunity


FFI and their partner, Mwambao, are implementing a multi-million Euro, a 4.5-year project funded by the Blue Action Fund (BlueAction). FFI is seeking a Financial Officer to support the delivery of this BlueAction grant entitled ‘Increasing socio-ecological resilience through community-led management of key coastal ecosystems in the Pemba Channel, Tanzania’. 
The role will... involve working closely with key project partners to maintain financial systems and support financial reporting to ensure timely and accurate financial project reporting, in conformity with specific funder requirements and in accordance with FFI policies and procedures.
The successful candidate will have proven experience in facilitating financial processes, maintaining financial systems, and assisting in financial reporting. They will have strong organisational skills and financial management experience, and preferably experience working in the environment and/or development field. They will be a team player, with excellent interpersonal skills, an ability to communicate and collaborate effectively with partner organisations, and to support partner capacity building. They will be self-motivated and committed to producing the highest quality of work. 


Technical Specialist, Social & Environmental Safeguards, BlueAction Project (Kenya)

Key External 


Relationships: The Finance Officer will work closely with key staff from the project’s main implementing partner, based in Zanzibar and Tanzania, and with the project contractors. The Finance Officer will represent the values and interests of FFI at all times. 


Purpose


On the ground implementation of the BlueAction project in Tanzania will be partner-led. This role will support facilitating financial processes, and supporting timely and accurate financial reporting for the project. This will involve working closely with key project partners to support compliance with FFI and donor financial guidelines and FFI policies and procedures, within the terms of the BlueAction Grant Agreement. The role will also support strengthening of internal systems and procedures for the lead project partner to maintain an effective implementation team that delivers impactful conservation action, on time and budget. 


Specific Duties


Under the line-management of the Grant Manager, BlueAction Project, Kenya and working under the functional leadership of the Grants and Operations Manager in Kenya, the Finance Officer will have the following responsibilities:


Financial Management             


Assist in financial reporting and fund audits as required for the BAF (Blue Action Fund) project.
Checking all expenses are scanned, correct and compliant, with a particular focus on staff time and procurement as the highest risk areas.
Support the maintenance of existing financial systems including but not limited to general expenses processing, travel expense claims processing and income & expenditure records. 
Ensure all financial processes for FFI and partners are in line with BAF donor requirements and FFI policy and procedures.
As delegated, support financial management in month-end procedures and help ensure a strong internal control environment.
Assist in maintenance and update of the fixed assets register for the project within the FFI Kenya office 
Support financial processes on FFI internal systems such as raising Purchase Orders, uploading fund budgets and transfers.
Produce monthly fund financial reports for the BAF project funds and flag any discrepancies to the fund manager.
Keep a track of FFI timesheet charges on all BAF project funds and ensure that staff time is fully charged in time for donor financial reporting, liaising with Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for BAF funds are up to date and being followed.
Oversee the maintenance of an accurate and updated cash flow report for the BAF project and provide monthly updates on this to the Finance and Administration Manager, Kenya.
Support cash flow management and banking by carrying out bank errands including withdrawals, deposits and bank instructions. 
Support the procurement and purchasing of office supplies and equipment and materials needed for BAF project activities.
Review fund records retention system and develop a financial database for the project. 
Maintain an organised, well-documented and sequential filing system for invoices, payments and all other relevant financial documents for the project.
Facilitate travel for staff visiting the project or undertaking fieldwork or meetings, in terms of cashflow availability and supplier payments.
Support the development of the FFI Tanzania institutional budget Tanzania


Partner support


Support partner capacity assessment and capacity building with regard to financial management, systems and donor guidelines by supporting the developing standard financial tools, templates, checklists and guidance for BAF partners.
Support fund audits as required by ensuring partner supporting documents are in alignment with the partner financial reports.
Support BAF partners to maintain an appropriate fixed asset register for the project.


Other


Undertake international travel to project sites, Tanga region and/or Zanzibar (Unguja and Pemba), if required.
Undertake any other duties commensurate with skills and experience as requested by the Grant Manager, BlueAction Project.


Person Specification

Essential    

Desirable

Skills    


Excellent financial management and numeracy skills, including budgeting, re-forecasting and financial reporting
Strong organisational skills, with structured and methodical approach to work
Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations
Excellent written and oral communication skills
Advanced Microsoft Office skills, including Outlook and Excel 
Fluency in English and Swahili (spoken and written)


Knowledge and experience    


Minimum three years’ experience supporting grant management, compliance and the responsible management of donor funds
Proven experience providing support in financial management of high-value grants (budgets totaling in excess of 500,000 €/USD pa)
Undergraduate degree in a finance-related discipline 


CPA professional qualification 


Experience of working with statutory funding
Experience working with government agencies, communities and community-based organisations, partner NGOs and for-profit entities 
Experience working within a geographically dispersed team
Experience working in the environment/conservation or development field


Behavioural qualities    


Excellent team player 
Self-motivated and output driven, committed to producing the highest quality of work 
Flexible and adaptable in uncertain and changeable work situations 
Rigorous and diligent approach to work
Commitment to FFI’s Values more

Purpose:
To ensure that the financial functions of FFI in Kenya, are effective, transparent and legally compliant to support FFI’s programme of work, in conformity with national legislation, funder requirements, Fauna & Flora procedures and international best practice. They will be responsible for maintaining complete and accurate financial accounts for the South Sudan... Programme.
Responsibilities:
Financial management and processing

Support the delivery timely and accurate financial budgeting, monitoring and reporting in compliance with legislation and statutory, institutional and funder regulations
Ensure that all transactions are processed promptly and accurately onto the accounting system, using FFI and funder coding for all records and month-end outputs
Perform monthly balance sheet reconciliations, including bank reconciliations and cash count, to ensure all balances are up to date, complete and correct
Submit statutory in-country returns, accounts and ensure timely submission of expenditure by team members and processing of expenditure
Monitor procurement to ensure that it complies with internal policies and procedures and funder and donor requirements
Ensure that all staff expense claims, cash advance requests and acquittals are processed in a timely manner and adhere to relevant FFI’s Global Delegations of Authority, processes, procedures and documentation.
Oversee all financial records keeping, security and organizing by maintaining an efficient, robust, transparent filing system which is easily accessible for internal or external inspection and scrutiny (for example during audits)
Act as a key focal point with banks and be responsible for resolving bank related issues and keeping signatories up to date as instructed
Support country and fund managers during the planning and budgeting process in accordance with instructions issued by FFI including forecasting
Escalate any financial compliance issues to the relevant line management
Support the GOM in managing and requesting transfer of funds from the UK to ensure sufficient cash flow is available to meet the office needs at all times
Ensuring best practice is followed and strong internal controls are maintained for all financial functions of FFI Kenya

People management

Contribute to and lead the recruitment of finance staff including development of job description, recruitment process, and induction
As required, provide effective and motivational management to line reports through objective setting, continuous performance management, annual appraisal, training provision and personal development planning

Payroll

Support the accurate computation of withholding taxes and social security contribution and process payment to relevant authorities within the legal and required deadline, allowing for contingency time in case of any delays
Support the processing of relevant taxes, social contribution and ensuring any deduction are withheld and additions are accurately calculated and released on schedule
Support on updating Fauna & Flora UK on any changes to payroll or relevant information

Fund Management

Support the financial input to funding and donor proposals and resulting contracts and grant agreements (prior to approval) to ensure they include accurate budgeting, staff and overhead charging and cost recovery and are appropriate to, and comply with, FFI operating standards and implementation conditions within Kenya
Support Fund Managers with financial reporting (internal and funders) and keeping financial milestones up-to-date in the Fauna & Flora fund management software/system
In consultation with Fund Managers, raise invoices to funders when fund conditions have been met and payment is due to FFI
Support Fund Managers to ensure that the financial reports of the partners are properly prepared and submitted on time and are adequately supported by appropriately authorised documentation.
Review the staff time charges and overhead charges that are applied to each project to ensure these are correct and in line with the projects’ grant agreement
Ensure budget holders have accurate financial information and reports to make effective decisions about their programmes/projects

Partner support

Assess partners’ financial management abilities, identifying capacity needs for successful financial management
Provide ongoing training to and monitoring of partner and other associate organisations in the management of financial procedures as required by the GOM to ensure transparency and compliance with FFI, statutory and funder requirements

Legal Compliance

Remain up to date with statutory and regulatory frameworks relevant to financial operations in Kenya, ensuring FFI’s compliance
Maintain effective working relationships with financial government agencies, engaging and consulting with them as appropriate and submitting documentation, notifications etc. as required by legislation
Act to minimise organisational risk and liability and escalate compliance issues to the GOM

Audits

Support FFI and Donor audits and liaise with external auditors for audit schedule and planning
Support the audit process (in-country and UK) and seek clarification and responses from the relevant Managers on any audit queries and/or recommendations and findings as necessary

Other duties

Complete and submit a timesheet each month in a timely manner
Answer queries from other FFI offices (UK and in the region) when they arise
Participate in monthly finance updates with FBP, GOM and Country Manager, providing monthly updates on all active and proposed funds/projects
Develop and implement financial induction and exit procedures in line with internal financial policies and procedures and best practice
With the support of the GOM and FBP, develop, implement and monitor financial policies, procedures and guidelines that are fit for purpose and accord, to the extent possible, with institutional policies, procedures and guidelines

Person Specification
Skills
Essential

Excellent financial analysis skills, with emphasis on problem solving and critical thinking
Excellent numeracy and analytical skills, applied to financial management, including variance and costing analysis
Excellent communication and interpersonal skills
Advanced skills in Excel spread sheet and finance / accounting / reporting systems
High proficiency in standard word processing and business writing
Excellent organisational, prioritisation and administrative skills, with structured and methodical approach to work
Fluency in written and oral Swahili and English

Knowledge and experience
Essential

CPA(K) or ACCA
A degree in Finance or Accounting
Extensive knowledge of accounting systems and software – Quickbooks, Sage, Sun systems
Excellent understanding of relevant financial statutory and regulatory frameworks applying in Kenya including mandatory tax payments and other requirements
At least 5 years’ experience in a Finance Management position managing a portfolio of at least $1 million.
5 years’ experience of the Charity sector and/or working in a similar sized (to FFI) international not-for-profit organisation
5 years’ experience of statutory donors’ grant management for example USAID/EU
At least 5 years management reporting experience, including budgeting and forecasting
Experience in conducting independent research of technical financial guidance and documenting findings
Experience in managing a team
Experience in providing financial coaching/training for non-financial managers

Desirable

Knowledge of Microsoft SharePoint
Experience with Access Dimensions and Focalpoint software

Behavioural qualities
Essential

A considerate team player able to work as part of a team in a dynamic environment where flexibility is essential
Capacity to work independently and be responsive to the needs of the organisation and teams in Africa
Builds positive personal and organisational relationships
Proven commitment to organisational compliance
Demonstrates rigour, diligence and meticulous attention to detail in approach to work
Commitment to the mission and values of FFI
Flexible to respond to demands of operating across different cultures and time-zones

Other

Entitlement to live and work in Kenya (without employee sponsorship)
Available to travel domestically when required more

Purpose of the role:
Under the immediate supervision of the Marine and Coastal Programme Manager, Kenya, the Project Officer will provide efficient project level support, both technically and administratively, to ensure the successful planning, implementation, reporting, monitoring and evaluation of various projects within the north Kenya seascape.
Specific Duties:
Project support

Provide an... efficient administrative and operational function to the North Kenya Seascape project
Provide logistical support for meetings and workshops, including the putting together and dissemination of information packs that include external audiences.
Attend meetings and take notes/minutes, ensuring appropriate dissemination and follow up on agreed actions.
As required, provide logistical support to field activities, including the handling of cash payments and other funds disbursements, in line with FFI protocols, policies and procedures.
Ensure that field operations are conducted to a high standard of health, safety, welfare, environmental good practice and cultural sensitivity, in line with FFI global policies and procedures and any national policies and procedures
Implement data management in line with FFI protocols, policies and procedures, helping to ensure that all relevant documentation is on FFI’s data management systems.

Technical support

Coordinate the local implementation and delivery of FFI’s commitments under the Darwin Initiative project and other funded projects.
As required, compile ecological baselines and survey results against indicators and objectives, ensuring that it is kept updated regularly based on project’s progress.
As required, ensure up-to-date workplans and budgets are in place to meet project aims, objectives and timelines and ensure that activities are implemented in line with workplans and within budget, for project partners to meet their commitments.
As required, represent the Darwin Initiative-funded project and keep all relevant stakeholders abreast of the project and its progress, with a particular consideration for community and government institutions and NGOs active in the area and on related topics.
Develop and maintain strong relationships with all key stakeholders, gaining cooperation to accomplish project goals through these relationships.
As required, support donor reporting, including collating supporting documents for half year and annual project reporting.
Provide technical support and input as required on conservation issues and priorities including design, development and implementation of new projects.
Support project monitoring and evaluation ensuring activities, logical framework milestones and indicators are attained within set timeframes and budgets.
As required, provide support for setting up and implementing surveys on marine conservation.
Track and review project deliverables assigned to partners and consultants ensuring timely submission of high quality outputs.
Align project related work to FFI policies and procedures while also ensuring donor and legal compliance requirements are met.
Support relevant partner staff and FFI colleagues in the gathering, consolidating and sharing of lessons learnt.

Partnerships

Under the guidance of the Marine and Coastal Programme Manager:
Carry out assessments with partners to ensure FFI understands the technical and administrative abilities of partner organisations to carry out project work, clearly identifying gaps that will need to be addressed for successful delivery of projects.
Liaise with relevant staff to identify partner capacity gaps or any other issues with partner capacity to deliver projects.
Ensure alignment and good relations are upheld with partner NGOs and private sector players operating in the landscape.
Ensure that FFI Kenya continues to be well positioned, locally respected and valued by relevant authorities and development and civil society actors.

Communications and Representation

Ensure regular and meaningful communication and coordination with FFI programme staff in the Kenya and the UK, and wider region as appropriate.
As required, support development of project specific internal and external communication materials.
As requested, attend external meetings to represent and actively promote FFI and project specific activities.
Respond, as appropriate, to external enquiries relating to the project.
As required, prepare and keep an updated a contact database to help convening meetings, dissemination of publications and communications etc.
As required, prepare high quality power point presentations and communications based on literature reviews and other project activities.

Other

Undertake other activities that fall within FFI’s strategy and plans as requested by your Line Manager, commensurate with your skills, experience and role.
Work as an active member of the FFI Africa and FFI Kenya team and attend FFI Kenya team meetings.
Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organisation’s activities and structure.

Person Specification
Skills;
Essential

Demonstrable experience of project management and providing logistical support to projects
Strong technical skills relating to marine ecology and conservation
Proven ability to develop and maintain effective partnerships with governments, local NGOs, community groups and businesses
Proven project financial / budget management
Strong written communication skills, with proven experience in excellent donor report writing skills
Strong prioritisation and time management skills, with ability to work to multiple deadlines
Excellent information organisation and presentation skills
Fluency in English and Kiswahili (spoken and written)

Desirable

Proposal writing
Experience in implementation and reporting for Darwin Initiative funded projects or other main statutory donors

Knowledge and experience;
Essential

Undergraduate degree in Marine conservation/biology/ecology, Wildlife Management, conservation biology, natural resources management
Minimum of three years of experience in conservation project support at Officer/Coordinator level
Experience in dealing with rural/coastal communities on management of local natural resources.
Demonstrable skills in providing technical information for reports
Experience in project monitoring and evaluation
Meticulous at conducting desktop research and analysis of information
Proven experience in coordinating and implementing marine species surveys
Proven experience of using the logical framework as a monitoring tool

Desirable

Five years of experience in conservation project support at Officer/Coordinator level
Experience living and/or working in the Kenya coast
Management of contracts/grants

Behavioural qualities;
Essential

Self-motivated, independent and resourceful
Commitment to FFI’s mission, vision and values
Commitment to organisational and legal compliance, and responsible management of donor funds
Team player, with ability to seek out views of others and build positive working relationships
Ability to work under pressure and to deal with challenges in a calm, positive, pro-active and constructive way
Ability to work within a multicultural environment more