Daily responsibilities will depend on the individual's background, the intern's assigned office, and the internship period.


Under the supervision of the respective Senior Administrative Assistants of the Facilities Management & Transportation Section - FMTS (commercial services, operations, Transport and archives), the interns will: Budget, Finance and Contract Management
Assist with... day-to-day administration of contracts between the UN and external contractors for outsourced services as guided by respective team lead/s.
Assist in monitoring material inventory, ensure sufficient safety stocks and monitoring of goods issuance.
Assist in auditing the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
Assist with follow up on suppliers/ vendors payments and draft routine correspondence as guided by respective team lead/s. General Administration and Operations Support.
Assist the operations team to ensure the proper organization, implementation, monitoring and control of procurement actions in progress as guided by respective team lead/s.
Assist the respective teams with filing documents, typing, copying and minute taking.
Assist with daily customer service at the front desk and drafting of office correspondence.
Maintaining and updating the UN Fuel Station Integrated System, UN Recreation Centre and Commissary Customer databases.
Assist with receiving and inspection of consignments destined to the United Nations Commissary.
Assist with preparation of routine office correspondence and undertaking any other office administration duties that may be assigned by the respective team leads. Archiving
Assist in maintaining a central list of records transferred to Archives by entering data of legacy records into the System, as guided by the respective team lead/s.
Sorting and inventorying legacy records.
Appraising records in the archives.
Assist in accessioning and receiving records transfer lists and reviewing accuracy of the transfer list.
Participate in designing and improving and streamlining archives and records management programme.
 Assist in carrying out research within the UN Archives Network on archives and records management and the move to digitization.
Assist in ensuring that all departments have updated copies of their records in Archives including the retention schedules.


Qualifications/special skills


Education: Preferred education: under-graduate studies in Business Administration, Accounting or other related fields
Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
Have graduated with bachelor's degree, Masters, PhD or equivalent.
Experience in standard computer software applications is required.
Ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views, is required.
Keen interest in the work of the United Nations and having a personal commitment to the ideals of the Charter is desirable. more

Responsibilities

BUDGETING:


Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and on-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary. • Ensure that requisitions... for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
 Perform certifying functions of financial transactions as per delegation


ACCOUNTING:


Process financial documents in line with the financial rules and regulations.
Review and analysis of various accounting data and assist in the review and analysis of financial statementsRespond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning.
Ensure that all relevant records and audit trails are maintained.
Act as deputy to team leader and back up for other team members.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties, as assigned.


Education


Completion of high school diploma or equivalent is required.
Supplementary training in finance, administration, project management or related field is required.


Work Experience


A minimum of seven (7) years of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or Systems, Applications and Products (SAP) is desirable. Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Knowledge and experience with processes of Financial Management is desirable. Experience with integrated business processes, analytics and reporting is desirable. Experience with Asset Accounting is desirable. more

Responsibilities


Contributing to the day-to-day operation of the UNON IMS Server and Backup.
Contributing to managing IT infrastructure, including server maintenance and cloud resources.
Contributing to monitoring, reporting, and optimizing data center performance for efficiency and compliance.
Contributing to performing user account management, structured cabling installation, and... network maintenance.
Contributing to collecting, analyzing, and visualizing data to generate actionable insights.
Contributing to AI and machine learning research while staying updated on industry trends.
Contributing to the research, deployment, and optimization of Microsoft Copilot for IT automation and AI-driven workflows.
Contributing to documenting processes, tracking configurations, and presenting weekly progress reports.


Qualifications/special skills


Applicants must meet one of the following requirements: be enrolled in a graduate or undergraduate school programme in information and communication technology or related area;
be enrolled in the final academic year of degree programme in information and communication technology or related area; or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least three years of fulltime studies at a university or equivalent institution towards the completion of an information and communication technology degree or related degree.
Preferred area of study: Candidates should be in the final year of a university degree (minimum bachelor's) or have completed a degree in: Computer Science, Information Technology, Business Technology Management, Data Science, Electrical & Computer Engineering
Any related field with a focus on data analytics, IT infrastructure, or business technology. Applicants to the UN Internship Programme are not required to have professional work experience. more

The incumbent works towards creating excellence in the fitness center.
Assist in developing outreach initiatives, marketing materials, schedules, and Wellness content that engage and inspire clients.
Providing professional tennis activities that include coaching, teaching classes and program design to United Nations Wellness Centre members and or guests.
Carrying out tennis coaching services... to both members and non-members.
Responsible for ensuring that tennis courts are clean, ready and suitable for members' use.
Double-checking that the Admin. Assistants do tennis bookings correctly.
Promoting tennis lessons to both members and non-members for purposes of increasing sales.
Recording all the services rendered to members for purposes of accountability.
Have a client database or profile in his/her record.
Advice clients on tennis related matters
Perform other related duties as required


Qualifications/special skills


High School Certificate is required.
A minimum of 2 years' experience from a reputable organization/setting is required.
Certificate in Tennis coaching or related qualifications is required. more

Responsibilities will include.


The instructors will be teaching special classes like Zumba / Aqua Zumba, Salsa, Rhumba, Yoga, Spin, Taekwondo, Pilates, Aerobics, Cross-fit, Acapella, Barre, Aqua Aerobics and or any other Wellness classes.
The instructor works towards creating excellence in the Fitness Centre reporting directly to the UNWC Manager
Responsible for preparing the... indoor/outdoor space prior to the class, by ensuring the space is ready/equipped and suitable for use by the clients
Promoting fitness classes to both members and non-members for purposes of increasing or sustaining membership
Have a client database or profile in his record for purposes of reference. • Advice clients on health and fitness related matters.
Perform other related duties as required. Events Facilitation:
Plan, organize, and facilitate fitness-related events, workshops, and wellness activities.
Coordinate with the events team to manage logistics and event promotion.
Assist in developing marketing materials, schedules, and event content that engage and inspire clients.
Collaborate with the event team to ensure successful event execution.
Gather feedback from participants to improve future events and fitness programs


Qualifications/special skills


High School Certificate is required.
Certificate in Zumba / Aqua Zumba, Salsa, Rhumba, Yoga, Spin, Taekwondo, Pilates, Aerobics, Cross-fit, Acapella, Barre, Aqua Aerobics is required.
A minimum of 2 years' experience from a reputable organization/setting is required in teaching Zumba / Aqua Zumba, Salsa, Rhumba, Yoga, Spin, Taekwondo, Pilates, Aerobics, Cross-fit, Acapella, Barre, Aqua Aerobics.
Qualifications and knowledge of fitness products and equipment is required. more

Responsibilities


COMMISSARY Receive and review applications for access to the UN Commissary and ensure they are in line with rules and regulations governing the access. Process new and renewal applications, forward for approval.
Receive and inspect all incoming containers when required. Follow a checklist to ensure goods received comply with the host country agreement list of approved... categories of goods and ensure that no tampering has taken place.
Process access to the Commissary for the UN Gigiri conference delegates as required.
FUEL STATION Receive and review applications for fuel RFID tags and ensure that they are in line with rules and regulations governing issuance of such cards for the UN fuel station. Process the paperwork, and fuel applications using the Fuel Integrated Management System. File documents.
Handle customer queries and complaints in a timely manner by email, letter, telephone. Escalate problems, sensitive issues or concerns to the supervisor. • Receive and inspect fuel deliveries with the assistance of the Fuel Station Manager. Check container seals and dip readings and sign off on the delivery note. Forward the delivery documents to the COU finance assistant for processing. Report on queries or where you suspect fuel contamination to supervisor.
WELLNESS CENTRE Answer customer queries and/or forward the query to the appropriate WC staff to handle more complex client requests.
COU ADMINISTRATION Maintain and efficient filing system for COU activities and ensure documents are filed on a daily basis.
Respond to client inquiries by email and phone.
Provide information to clients when approached on how to participate or apply for COU services.
Handle incoming and outgoing mail, distribution of documents.
Order consumables for COU - e.g., office supplies.
Maintain the unit’s leave records.
Perform weekly restaurant check list.
Book COU official visitors.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other relevant duties as required.


Education


Completion of High school diploma or equivalent is required.
Additional qualifications in front office operations is desirable.
Supplementary courses or training in Business Administration or a related field is desirable.


Work Experience


A minimum of three (3) years progressively working experience in customer service and front desk operations is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience in customer support using Enterprise Resource Planning (ERP) systems is required.
Experience working with vendors and clients in cooperate, local Non-Governmental Organizations or International organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more

Responsibilities


Assist with planning and organizing the disposal of written-off property including equipment, assets, inventory and hazardous waste.
Coordinate with stakeholders, procurement and finance on the preparation of disposal agreements, contracts and services for the disposal of property through sale, trade-in, gifting, destruction or transfer to another mission etc.
Assist to... draft Statement Of Works (SOW)/Terms of Reference (TOR) for contracts and services for property disposal and participate in the Technical Evaluation Committee (TEC).
Monitor execution of disposal contracts which include ensuring quality control in accordance with the contract terms, International and local environmental standards.
Liaise with all entities/clients to receive and dispose of written-off items per the recommendations of the Delegated Authority, Local Property Survey Board (LPSB) or Headquarters Property Survey Board (HPSB).
Manage dedicated storage areas and yards for asset disposal, monitor security measures and conduct periodic physical verification to ensure no inconsistencies arise.
Assist in preparation of periodic performance reports in line with the Global Asset Management Policy Service (GAMPS) quarterly performance requirements, review and ensure accuracy of data. Prepare auditable disposal-related statistical reports for management and clients.
Maintain accurate electronic and manual records of property disposal documentation for audit purposes, ensure all disposal action in the ERP(Umoja) has sufficient supporting documents.
Identify bottlenecks, research and propose solutions to problematic areas around property disposal.
Assist with drafting Standard Operations Procedures (SOPs) and flow charts in the area of property disposal. Conduct periodic reviews of the SOPs to ensure efficient service delivery to clients and make corrections where necessary.
Conduct end-user training and support to focal points across client entities and locations in property disposal functions, policies and procedures.
Support other units within property management in the areas of receiving and inspection, property control, insurance and reporting as and when required.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties as may be assigned.


Education


Completion of a high School diploma or equivalent is required.
Supplementary technical training in supply chain management, property control or logistics is desirable.


Work Experience


A minimum of three (3) years of progressively responsible work experience in the field of property management(i.e., inventory, assets and equipment), property disposal, property control, asset management is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.
Experience working in Enterprise Resource Planning (ERP), System Applications and Products (SAP) or UMOJA is required.
Experience supporting more than one entity or multiple clients simultaneously is required. Experience in Enterprise Resource Planning (ERP) related systems for Sales and Distribution (SD) modules in billing for sold products is desirable. Working experience with an international or multilateral organization or NGO is desirable.
One (1) year or more of experience in data analytics or related area is desirable. more

Daily responsibilities will depend on the individual's background, the intern's assigned office as well as the internship period. Under the supporting supervision of the Chief, Talent Development Unit and delegated Human Resources Assistant, the intern will:
Provide support to the global internship management process. - Maintain files, materials, information, schedules, and related... data.
Support the induction process and check out briefing for national and international UNON, UNEP & UN Habitat interns.
Assist in the job opening process, evaluation, and screening of applicants in accordance with the eligibility process.
Assist in coordination of the onboarding and induction process of new interns by assisting the recruitment managers with shortlisting suitable candidates, scheduling and coordinating interviews and sending acceptance letters.
Manage email correspondence, prepare contract extension and renewal documents.
Coordinate the exit process of interns.
Research and prepare various statistical and qualitative reports, studies, correspondence, and background
Assist in processing HR data analytics and presenting reports using data visualization techniques and communicate results to and ideas to key decision makers.
Assist in research and development of statistical data models for data analysis.
Assist in coordination of mandatory learning of staff.
Assist in the training and certification process of staff members.
Participate in meetings and perform other tasks as may be required by the office.


Qualifications/special skills


Applicants must at the time of application, meet one of the following requirements:
Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent),
Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite).
Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of study: Bachelor's degree in Human Resources Management, Administration, or any other related studies. Applicants to the UN Internship Programme are not required to have professional work experience.
However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. more

Responsibilities

BUDGETING:


Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Assist with the data extract for and preparation of various reports to management.
Assist in monitoring budget implementation and... performance.
Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. ACCOUNTING:
Process of financial documents in line with the financial rules and regulations.
Assist in the review and analysis of various accounting data.
Scrutinize supporting documents for completeness, accuracy, and validity of requests in line with applicable policies, procedure, rules, and regulations.
Assist in the analysis of Open Item Managed accounts (OIM) in the Enterprise Resource Planning system (Umoja) and initiate corrective action.


GENERAL:


Receive and distribute various documents received in the unit/section.
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
Assist with data extraction, cleansing and upload for preparation of regular and ad hoc reports.
Perform duties as backup for other team members when required.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related duties as required by Section, Unit Chief or team supervisors.


Education


Completion of High School Diploma or equivalent is required.
Bachelor's degree in finance or relevant field is desirable.


Work Experience


A minimum of three (3) years of progressively responsible work experience in finance, treasury, budget, financial data analysis or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience of Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable. Experience in handling budgetary, accounting and treasury related work such as bank reconciliation, accounts payables or accounts receivables is desirable. Experience in reconciling financial data from two or more sources is desirable.
Experience in preparing reports for clients, as well as One (1) year of experience, assisting in the review and accounts analysis, monitoring financial transactions, identifying, and analyzing trends is desirable. more

The intern will:


Provide support to the global internship management process.
Maintain files, materials, information, schedules, and related data.
Support the induction process and check out briefing for national and international UNON, UNEP & UN Habitat interns.
Assist in the job opening process, evaluation, and screening of applicants in accordance with the eligibility... process.
Assist in coordination of the onboarding and induction process of new interns by assisting the recruitment managers with shortlisting suitable candidates, scheduling and coordinating interviews and sending acceptance letters.
Manage email correspondence, prepare contract extension and renewal documents.
Coordinate the exit process of interns.
Research and prepare various statistical and qualitative reports, studies, correspondence, and background
Assist in processing HR data analytics and presenting reports using data visualization techniques and communicate results to and ideas to key decision makers.
Assist in research and development of statistical data models for data analysis.
Assist in coordination of mandatory learning of staff.
Assist in the training and certification process of staff members.
Participate in meetings and perform other tasks as may be required by the office.


Qualifications/special skills


Applicants must at the time of application, meet one of the following requirements:
Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent),
Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite).
Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of study: Bachelor's degree in Human Resources Management, Administration, or any other related studies.
Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.
Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. more