Description

The Assistant Director of Annual and Reunion Giving will join a dynamic team with a strong track record in annual giving success to develop, plan, and implement a robust annual Reunion Giving Program, create and maintain a young alumnae engagement and giving program, and support important stewardship efforts. A critical component of this role is building the leadership annual giving... pipeline through cultivation, direct solicitation, and stewardship of prospects and volunteer leaders. A strong candidate for this position will have demonstrated success in individual donor work and should possess a strong understanding of fundraising best practices.

The Assistant Director will manage and implement all aspects of the Reunion Gift Program to drive increased engagement and financial support for the College, track and monitor the philanthropic activity of the top donors in each Reunion class. For donors assigned to a Regional Development Director, collaborate to develop a personalized giving plan that aligns with Reunion campaign goals.

The Assistant Director will develop and lead a revitalized young alumnae engagement and giving program designed to foster a strong sense of identity, connection, and purpose among recent graduates, and assist with managing volunteers for other Annual Giving initiatives as needed, including but not limited to overseeing the Donor Challenge Ambassador Program and providing support for the Madeleva Society Steering Committee. This position will collaborate closely with the entire Development team to achieve overall fundraising engagement, and stewardship goals.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

Minimum Qualifications  


- Bachelor's degree required. 

- Minimum of four years of related work experience; preference given to candidates with development, fundraising, annual giving, or volunteer management experience. 

- Demonstrated ability and confidence in making direct asks of donors and cultivating philanthropic support. 

- Ability to work well with a range of constituents including donors, prospects, and volunteers. 

- Excellent verbal and written communication skills (letters, emails, and telephone communications). 

- Strong customer service orientation. Flexibility, a sense of humor, and strong teamwork skills are key. 

- Exceptional organizational and time management skills; ability to manage multiple priorities and deadlines with effective tracking methods. 

- Demonstrated ability to analyze and interpret data to identify trends in giving. 

- Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint) and Google Suite applications (Sheets, Docs, Drive, etc.)

- Willingness to work flexible hours, including evenings and weekends. 

- Willingness and ability to travel if needed (minimum travel required). 

- Affinity for the mission of Saint Mary’s College.



Preferred Qualifications    

A high-energy individual with a passion for fundraising and demonstrated ability to actively and effectively engage with donors and volunteers, fundraise, meet deadlines, manage multiple projects, stay informed on best practices, and generate creative ideas to grow giving to the College.

Schedule         

40 Hours/ 12 Months/ Monday – Friday
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Description
 This is a temporary role through May 22, 2025

Reporting to the Vice President for Student Life, the Executive Director of Student Activities & Engagement provides strategic vision and leadership within the division of Student Life, specifically for the areas of student involvement, campus programming, and student leadership. The Executive Director provides leadership, supervision,... and management for the Office of Student Activities & Engagement, including campus student leadership programs, student government, campus programming, and clubs and organizations. The Executive Director is responsible for developing engagement opportunities and events with campus partners that align with the College's strategic plan, specifically to support student leadership, engagement, and belonging. The Executive Director supervises the Coordinator and student assistants. This position will have a pulse on student life and campus climate by interacting and engaging with students in a variety of co-curricular experiences, including helping create and implement leadership development and training opportunities for student government participants, student organization leaders, and the assessment of the student experience. The Executive Director serves on the divisional leadership team.
The Division of Student Life intersects at multiple points of a student's journey at Saint Mary's. With areas that promote students' living experiences, wellness, and engagement, Student Life accompanies students on their academic and co-curricular journey at Saint Mary's. The Division of Student Life creates a sense of belonging, offers participatory opportunities, and encourages students to contribute back their talents. Departments within Student Life include Campus Assault, Response, and Education (CARE), the Career Center, Campus Housing, Club Sports, Community Life, Center for Women & Gender Equity, Counseling and Psychological Services, the Dean of Students, Family Programs, Intercultural Center, Public Safety & Transportation, Residential & New Student Experience, Recreational Sports, Student Activities & Engagement, Student Disability Services, the Student Health Center, and Veterans Services.
Requirements
     
Leadership and Oversight of a Comprehensive Student Activities and Student   Leadership Program: 
Provide strategic vision and leadership for a comprehensive student   activities and leadership program. Enhances   campus life by providing student leadership opportunities that lead to   greater engagement on campus. Provides strategic oversight and evaluation of   a comprehensive activities calendar, with an emphasis on night-time and   weekend programming. Supervises Coordinator of Student Activities. Develops   intentional strategies linking student leadership to student activities and   engagement, with consideration of providing holistic support of students. 
This position is expected to support professional staff from across   the division in their work with student government, student clubs and   organizations (including student media), and student programming bodies to   develop and support an innovative student activities and programming model   that meets the needs of a diverse student population, creates a sense of   belonging, aids in student retention and persistence, and aligns with current   trends in the field. 
The   Executive Director serves as the primary advisor to student government,   providing support and guidance for all   Associated Students meetings, the development and maintenance of all   governing documents, student leadership development and training, and special   projects and events related to the representation and governance of students.   The position supports the work of student government in representing students   and developing student success programs and initiatives, in collaboration   with other campus departments. The Executive Director assists with the   coordination and implementation of student government retreats and trainings,   in collaboration with student government leadership. Working in partnership   with students, the role develops and implements strategies and processes   around supporting budget allocation, fostering student activism, identifying   student needs, and creating opportunities for flourishing student  participation. 

     
Development & Implementation of Campus Student Leadership Program
The Executive Director is responsible for the planning, implementation,   and assessment of campus-wide student leadership initiatives and student   leadership programs. The position executes programming that supports student   leadership development including, but not limited to, involvement fairs,   leadership conferences, leadership retreats, club & organization   orientation, Associated Students training, and leadership celebrations. The   position specifically supports the development and implementation of student   leadership initiatives including the development and implementation of a   1-unit undergraduate leadership course. The role manages, in partnership with   their staff, the logistics and operations of events sponsored by student   organizations and serves as the department’s professional staff   point-of-contact to campus partners for student leadership.
Spearhead   programming and leadership development for campus student leadership,   including student leadership conferences, workshops, and celebrations. In   partnership with department staff and the Associated Students, assist and   help coordinate Involvement Fairs and Student Organization Orientation.   Assist with the development, implementation, recruitment, and teaching of a   credit-bearing leadership course. Evaluate non-credit bearing leadership   opportunities (i.e., first year life skills).  


     
Management & Leadership: 
Recruits, selects, trains, and supervises professional staff along   with student employees including paid student leaders (student government,   programming bodies, etc.), and student employees. 
The position manages and ensures a streamlined and effective   administrative process of all aspects of the departments including oversight   of multiple budget lines, student organization management, student leader   recruitment, and program evaluations. Working closely with Associated Students   (student government), the Executive Director monitors the registration   process for student organizations, develops ongoing training for student   leaders, approves events with alcohol, contracts, speakers, demonstrations,   assessment of programs and events, etc. The position serves as student   organizations' (clubs, student media, programming bodies) advocate and serves   as the point-of-contact for the College to student groups. 
Assist in advising groups and organization advisors of campus policies   and practices as related to event planning and other organization functions   by providing resources in the form of orientations, handbooks and other   written materials. Provide workshops, trainings (e.g. compliance, bystander   intervention), and individual consultations as needed. Assist student   organizations in meeting Associated Student expectations. Oversee the   third-party campus platform for assessment and engagement. 

  
Signature Campus-Wide Community Events and Collaboration:
Responsible for the oversight of annual campus-wide signature engagement opportunities and events that aligns with emphasis on providing support for student success, engagement, and enlivenment with the campus community. Convenes campus partners such as staff, faculty, students, Christian Brothers, alums, and community members into event planning groups for goal setting and implementation of events and experiences. Partners with the Town of Moraga for student-centered advocacy and programming. Utilizing the campus enhancement fee, develops and implements large, pillar events twice per semester. 
The Executive Director is a highly collaborative professional working closely on the development and implementation of programs and initiatives with a variety of campus and community constituents within Academic Affairs, Enrollment and Admissions, University Advancement/Alumni, Athletics, Student Success, Mission and Ministry, Facilities, food service, Business Office, Instructional Technology, the Town of Moraga and all offices within the Division of Student Life.
Participate in college-wide decision-making and policymaking by participating in campus committees such as First-Year Experience, Enrollment Group, Student Engagement Committee, and Transfer Committee.

  
Fiscal Responsibility and Assessment: 
Provide leadership and direction to ensure department expenses are managed according to the goals and objectives set forth. Oversee, manage, and monitor multiple budget lines for the office including all budgets for Associated Students and student organizations. Ensure appropriate allocation and usage of student activity fees. Develop opportunities for fundraising and revenue generation from partnerships with external groups and student advocacy.
Develop assessment strategies for departmental programs and events. Utilizes assessment methods to adjust programmatic efforts and procedures to meet current needs of students. Integrates and advocates for diversity and belonging to be infused in the overall programming and development of leadership initiatives for department.

  
Other Duties as Assigned: 
Participate in professional organizations (ex. NACA, NASPA,) to stay current and abreast of national trends, best practices, and assessment measures. 
Participate in college-wide programs, activities, and training as needed. Participate in both division and College committees as assigned. Serve as instructor for leadership courses.
Work in a highly collaborative, fast-paced, and culturally diverse campus environment and must develop effective relationships within the Division of Student Life and with other areas of the College.
This position description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by their supervisor. 
Evening and weekend hours are expected and required. 
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