The Senior Finance Manager is responsible and accountable for overall financial management in the country office. The role holder will ensure compliance with internal policies, accounting standards, compliance to donor regulations and adherence to all relevant government laws. The position will be responsible for budgeting, cashflow management, financial reporting, partners management and will... coordinate all MEDA Kenya audits. The Senior Finance Manager will also supervise and build the capacity of a team of finance professionals.

The role will report into the Country Director, with matrix reporting to the Finance Lead - East and Southern Africa, working closely to ensure standardization, transparency and accountability in the project's financial procedures, processes and reporting. T


Job Status: Full-time, starting in March 2025
Location: Nairobi, Kenya
Reporting Manager: Country Director, with matrix reporting to the Finance Lead - East and Southern Africa
Direct Reports: Finance and Procurement Officer, Finance and Grant Specialist, Security and Logistics Specialist and Project Finance Officer.


RESPONSIBILITIES

Financial Management and reporting – 35%


Review financial transactions for accuracy, timeliness and completeness. Maintain accounting documentation which adhere to internal policies, accounting standards, donor regulations and relevant government laws.
Cashflow management; ensure that the country office is adequately funded, and payments are made on a timely basis. Supervise the banking function of the country office.
Prepare accurate and timely monthly financial reports and related schedules and as per agreed MEDA timeliness. Prepare donor reports as set forth in the donor agreements.
Provide regular financial analysis on MEDA Kenya’s financial performance and pro-actively update the Country Director on arising financial issues with a potential impact on the country office management and made recommendations thereof.
Maintain MEDA Kenya’s asset register and inventory, in line with internal policies and donor requirements, as applicable.
Ensure compliance with in-country financial requirements including filing of annual returns, monthly tax filing and other returns.


Planning and Budgeting -20%


In collaboration with the programs team, prepare accurate and realistic budgets within set MEDA and donor timeliness and guidelines.
Monitor budget performance, analyze variances, and provide reports with recommendations for corrective actions.
Support the Partnership and New Business Development team in development of proposal budgets.


Partners management-20%


Supervise the financial assessment of partners and capacity building interventions.
Enforce partner delivery of timely, complete and quality finance reports in line with MEDA’s and donor requirements while providing timely feedback to partners.
Provide support to project management and finance staff, and partners in the form of training and regular follow-up/review to ensure that Financial and Legal procedures are being implemented and are readily understood by all staff.


Risk management and internal controls-15%


Conduct internal compliance and control assessments, identify and address risk areas and implement measures to minimize the risk.
Ensure that appropriate financial systems and controls are in place to minimize risk and safeguard organizational assets.
Cordinate all audits including internal audits, statutory audits and donor specific audits.
Ensure that management responses to audits performed and are sent on time to the Audit Department, and that audit recommendations are implemented.


People management, capacity building and collaboration-10%


Promote learning and development amongst finance staff through on-job training, coaching and generally motivate staff to improve performance.
Provide overall supervision to the finance staff including goal setting and staff appraisal.
Ensure roll out of finance initiatives at country level.
Provide training and guidance to staff members on financial procedures, controls, and compliance matters.
Maintain close and collaborative working relationships with finance/administrative staff, program staff and project partners.
Participate in the national leadership team and support in ensuring the success of MEDA in Kenya through motivation, direction, review and feedback of assigned tasks.


Any other duties and/or requirements as assigned

Organizational Policies and Procedures


Ensure and adhere to all MEDA management, professional, finance, audit, legal, human capital, security, corporate and other policies as required
Prepare quarterly and other required internal reports and planning documents
Complete and participate in all training as required


Organizational Culture


Appreciation, understanding and commitment to MEDA’s mission, creating business solutions to poverty
Demonstrate MEDA’s Core Performance Values: Collaboration, Respect, Entrepreneurship and Accountability


Image and Engagement


Adherence and demonstration of MEDA image according to MEDA values
Comply with board approved brand strategy
Promote MEDA thorough speaking engagements, media appearances and convention as required


Staff Management


Performance of staff management and leadership function as applicable according to MEDA policies, procedures and values
Contribute to a healthy culture and work environment for staff team.


Position Qualifications


Essential: Bachelor of Commerce, in Accounting, Finance, or Business Management with minimum of 5+ years in managerial position with experience in international standards of project accounting, financial management including budgeting, grants and contracts.
Certified Public Accountant with valid membership
Desired: Master of Business Administration, Grant Management Certification, and senior experience as a Chief Financial Officer.
Strong experience with international audit requirements
Working knowledge of major donor funded operations, finance services and practices
Excellent computer skills in Excel &Net Suite software or other accounting software.
Experience in managing International Donor financial reports and relationships, especially desirable is experience with Canadian donors, USAID and BMGF.
Work experience in an international development organization is desirable
Excellent oral and written communication in English and Swahili
Demonstrated ability to mobilize stakeholders and lead and facilitate collaborative processes.
Direct private sector experience is desirable
Demonstrate strong business acumen skills, strong understanding of agrifood market systems competitive market environments, SMEs business development, marketing and facilitation of market systems approaches is highly desirable.
Sector experience in agriculture/agribusiness is desirable.
Ability to work in a cross-cultural environment with multiple stakeholders.
Prior work experience in Kenya


Additional Qualifications


Appreciation and support of MEDA’s mission, vision, and values 
Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty more

Scope of Work
MEDA wishes to engage an experienced market systems development trainer to co-deliver customized training that aligns with MEDA’s goals and market systems development approaches.

The trainer will work closely with MSTU staff, under the leadership of the Technical Director, Market Systems, to design a participatory, memorable, and comprehensive training program and materials. The... trainer will deliver two days of training; MEDA staff will deliver an additional two days of training focused on specific intervention approaches and discussions on diverse approaches used in MEDA’s project portfolio.

In addition, to proposed topics that may be suggested by the trainer, the following are training topics that MEDA wishes to address in training. A breakdown of topics to be addressed by the trainer versus MSTU staff is suggested.
Trainer

Understanding inclusive MSD and how it supports decent work creation and MEDA’s ‘triple impact’ approach

Core principles of MSD, including facilitation and adaptation, emphasizing a partnership approach
Value chain development compared to MSD, including the differences between the two approaches and why it matters to MEDA’s work
Understanding root causes of market systems barriers
Private sector development as an element of MSD (but not equated to MSD)
Business service providers and ecosystem strengthening


Potentially the introduction of other concepts: Market System Resilience (MSR), enabling environment influencing

MSTU

Elaboration on decent work and ‘triple impact’ as necessary
CoP member sharing of MSD impact across the project portfolio.
Typical MEDA intervention approaches and supporting tools:

Inclusive Market Systems Analysis process
Approach to Agriculture Production Guide
Lead Firm methodology.
Smart Incentive Guidelines.
Gender Equality Mainstreaming Framework (GEM)
Impact investment



Key Responsibilities of the Trainer

Participate in pre-workshop preparation meetings with the MSTU to discuss the pre-workshop case studies design, the curriculum, and the overall planning processes for the training workshop program
With the MSTU, co-develop a training outline and the two-day training curriculum and materials
Collaborate with the MSTU on any pre-workshop case study preparation
Conduct two days of in-person training in Kenya
Contribute to the writing of a training summary that captures training highlights and learning

Expected Deliverables:

A recommended two-day training outline with topic descriptions, identified following consultations with the MSTU
A detailed training curriculum and materials per day (materials in PPT and Word)
A short description of the training methodology to be developed
Deliver two-day in person training
A short final summary on training outcomes and recommendations for future in-house capacity strengthening

Estimated Level of Effort

The estimated level of effort (LOE) for this training is 7 days.

Key Tasks Schedule Number of man/days

Participate in preworkshop preparation discussions virtually: 1 days
Preparation of training outline including the development of the training curriculum and materials: By March 30, 3-4 days
Conduct 2 days training to the participants: April 17-21, 3 days (inclusive of travel)
Contribute to the preparation of a workshop report: April 30, 1 day
Total days: 8

Qualifications
This opportunity is open to one individual trainer. They should have the following qualifications and experience:
Required

Several years of strong experience designing and delivering MSD training with an emphasis on decent work, gender equality and social inclusion, and environmental sustainability
Minimum ten years practical, hands-on experience in MSD, agricultural, or economic development including experience working in inclusive agribusiness, market systems or private sector development
University degree, ideally at a master’s level in a field related to inclusive MSD
Strong understanding and experience in participatory training approaches, based on adult learning principles
Ability to enter Kenya with no restrictions (trainer is required to make their own travel and visa arrangements) more