Key Duties and Responsibilities:


Responsible for developing and implementing the Area Program's Monitoring and Evaluation   framework.
Lead in the adoption and application of LWF World Service and ACT Alliance policies, systems, guidelines, procedures and action plans for accountability to Disaster Affected Persons (DAP’s) in LWF World Service operations and in line with donor... requirements.
Responsible for building the capacity of program staff on PMERL.
Support the development of quality proposals and concept notes both offline and through the Activity Info system (LWF World Service web-based planning, monitoring and reporting system).
In liaison with Sector heads, support in the compilation and submission of quality and timely periodical reports - (Weekly, monthly, quarterly, annual reports) and provide graphic/illustrated feedback to management of standard indicators for all sectors.
Responsible for using accountability (and internal audit) reports and findings to improve LWF World Service internal processes and the quality of programs.
Continue to ensure project management tools and systems are implemented, monitored, and aligned into the M&E plan
8.Responsible for the collection, analysis and dissemination of project data and follow up with specific sectors for the utilization of such data.
Facilitate the transformation of experiences and individual learning to institutional learning through the documentation of situational reports and updates, human interest stories, photographs and control on social media sharing for purposes of communicating and documenting LWF World Service work in the Area Program.
Responsible for the establishment, implementation and improvement of LWF World Service Complaints and Response Mechanism in all sectors and components of the operations in the Area Program.
Maintain a complaints database and manage the complaints feedback and referral system in close collaboration with the Focal Person(s)/sector heads and management.
Responsible for the management of Sexual Exploitation and Abuse (SEA) and related accountability investigation processes.
Periodically assess capacity gaps in implementing effective accountability and CRM systems, and to design and facilitate appropriate training and capacity development sessions for staff.
Assess beneficiary accountability mechanisms in place and lead strengthening of such mechanisms including through appropriately structured dissemination of M&E findings.
Responsible for representing LWF World Service at MEAL Initiatives/forums and meetings.
Any other duties as assigned by the supervisor.


Supervisory Responsibilities


PMER Assistant


Education/Professional Designations/Experience


Bachelor’s Degree in Social Sciences, Statistics or other related field.
Proven experience in implementing effective M&E tools and systems.
At least 3 years of progressively responsible and directly relevant professional experience in a humanitarian context, with at least 2 years management experience in preferably Protection and Education programs in INGO context.
Demonstrated management experience with the ability to engage and motivate staff in a challenging environment.
Possess working knowledge and experience of humanitarian principles, laws and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker.
Experience in dealing with sensitive socio-political situations and working and living under pressure in unstable security environments and with long and irregular working hours would be an added advantage.
Experience with Online Data Collection tools and techniques.
Practical experience in Training of Trainers/Training of Facilitators skills.
Demonstrated experience in conducting Sexual Exploitation and Abuse (SEA) and related accountability investigations. more

Position type and closing date
 Location: Kyiv 
Starting date: as soon as possible
Duration of Contract: 1 year contract with possibility of extension
Work time: 100%, Full time job
The closing date for applications: 
Reporting to the Country Team Leader
LWF World Service
LWF World Service is the internationally recognized humanitarian and development arm of The Lutheran World Federation... (LWF). Today, LWF is a widely recognized international organization present in over 20 countries. In response to the crisis in Ukraine, LWF Ukraine has established major humanitarian operation in Kharkiv City/Oblast in the areas of Shelter rehabilitation, Winterization, School shelter rehabilitation, Protection including Mental Health and Psychosocial Support (MHPSS) and Food and NFIs distribution. Previously, LWF Ukraine had extended humanitarian support in Chernihiv Oblast and is now carrying out needs assessment to expand humanitarian support to the affected population in Sumska Oblast. LWF Ukraine aims to support IDPs, returnees and other affected communities in the Kharkiv and Sumska Oblasts. LWF Ukraine coordinates and works closely with the Government of Ukraine, local authorities, the LWF member church, ACT Alliance members, civil society organizations, UN inter-agencies and other relevant actors for effective implementation of the programs.
Purpose of the position
- Assume overall responsibility for managing all aspects of the financial and accounting activities of the LWF World Service Ukraine Country program.
- Ensure that accounting systems are maintained to provide the information required for financial planning, monitoring and reporting for project budgets, ensuring strong internal controls, safeguarding assets, discharging liabilities and legal responsibilities.
- Assume responsibility for the overall supervision, implementation and administration of the program’s financial and administrative functions as outlined in the main duties.
- Her/his direct supervisor is the LWF Ukraine Country Team Leader with technical guidance from the World Service Global Finance Coordinator based in Geneva.

Main duties:
- Management
- Participate actively as a member of the Country Management Team.
- Liaise with prominent institutional donors in-country.
- Support the Country Management Team in the development and elaboration of budget proposals for donors.
- Ensure the submission of high-quality financial reports to internal management, to LWF Geneva and to the donors.
- Under the direction of the LWF Ukraine Team Leader and in coordination with Country Management Team, provides leadership and coordination in the accounting, financial reporting, and budgeting processes of LWF Ukraine to implement, maintain and improve financial management systems, policies, and LWF WS procedures.

     Role Specific Information
- Oversee the preparation of budgets for donors and financial reporting on the approved budgets.
- Ensures that key accounting and financial risks are mitigated through monitoring of appropriate internal control systems.
- Ensures robustness of the financial systems and tools through collaboration with IT and other teams in order to enhance financial processes.
- Prepares all mandatory monthly and yearly accounts as well as the monthly finance and management reports for the Country Team Leader and the head office in Geneva.
- Ensure that accounting policies are in place and that they are consistently applied in accordance with the LWF World Service Finance Manual.
- Prepare separate financial reports for funding agencies in accordance with the terms of the contracts.
- Establish cash flow projections in accordance with procedures and manage the cash flow of the country program to ensure that sufficient funds are always available.
- Ensures compliance with the LWF World Service Operations Manual, including procedures for electronic data storage, backups, and security.
- Provides feedback to LWF World Service head office in Geneva on practical problems in ensuring compliance with LWF Finance, Procurement, and Operations Manuals and provide suggestions for improvements/revisions.
- Liaises with banks, tax authorities, and other financial institutions at the appropriate level.
- Acts as the key contact for the auditors, banks and donors on financial matters and, in consultation with the Team Leader, make available to them all financial records required.
- Ensures financial transaction processing systems are operating efficiently and effectively.
- Ensure that procurement of goods is carried out in accordance with the LWF World Service Procurement Policy, including reviewing and improving systems as needed.
- Assumes responsibility for up-to-date and accurate inventories of all project equipment, including the Asset Register.
- Designs out policies, procedures and document templates for LWF Ukraine country program.
- Provides guidance, support and training in accounting, financial reporting, budgeting as well as compliance.

Other duties
- As may be assigned by the Supervisor.

Required qualifications
- Holder of a recognized certification on Accountancy or a degree in Finance and/or Accountancy.
- Experience in internal controls and Projects Accounting & Reporting.
- Experience in complex budget management cycle.
- Proficient user of accounting software.
- Working experience at a finance management level in humanitarian assistance preferably, non-governmental organizations or not-profit sector.
- Strong leadership, conceptual and analytical skills and organizational management.
- Team-oriented, flexible, and excellent communication skills.

Languages:
- Ukrainian: excellent skills
- English: advanced verbal and written skills

Requirements:
- Strong context monitoring and analytical skills.
- Ability to work under minimal supervision, with multiple deadlines. 
- Ability to work as part of a team and to manage and communicate effectively within the team.
- Ability to learn quickly, take initiative, and be accountable for results.
- Flexibility and creativity in planning and problem solving.
- Flexibility and ability to cope with potentially stressful situations.
- Strong interpersonal and communication skills including good listening skills and ability to give and receive feedback.
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment.
- Willingness to travel around Ukraine in different field locations as needed.

 Core competencies:
- Accountability, sense of responsibility
- Organizational skills
- Respect for diversity
- Organizational Awareness
- Teamwork & Collaboration
- Commitment to Continuous Learning
- Client and Result Orientation

We offer:
- Competitive salary corresponding to the level of experience.
- Good working conditions in an international environment
- Opportunities for professional growth and self-development
- Medical insurance
- 24 days of annual leave

How to apply:
Please send your complete application package (CV, motivation letter) in English to Отправить резюме with the email subject: Finance Manger 
The LWF and its World Service are dedicated to promoting children’s rights and ensuring that children’s welfare and physical security are recognized, safeguarded and protected in accordance with international standards. Child protection is a central and fundamental aspect of LWF’s overall accountability towards affected populations and primary focus groups. Employment is subject to child protection standards including background checks and adherence to the LWF Staff Code of Conduct and the LWF World Service Child Protection Policy.


 more

Data Monitoring & Data Quality

Lead and manage the Program Data Management work stream activities and ensure that program related data in the program area is accurate and timely to support decision making and reporting.
Review/develop data collection tools to harmonize data collection and processes and ensure all staff adhere to its usage and guidelines
Conduct monthly data quality audits... (DQA) to ensure accuracy and validity of data collected in compliance with data management SOPs.

Data Analysis

Carry out basic data analysis and provide feedback on the patterns that consistently be used by the management for decision making.
Facilitate collaboration with Technical Leads to use data trends to inform program implementation and project perfromance
Conduct additional analyses in support of understanding program performance and opportunities for improvement
Collaborate with project teams to track progress on project objectives and indicators and inform implementation strategy using monitoring data

Data system Development

Develop, design and regularly review data management SOPs to document processes for data collection, storage, sharing, and transfer
Support data collection for ongoing studies/ assessments in collaboration with Programs teams
Continuous data cleaning in the ActivityInfo database
Additional DMO responsibilities
Contribute to capacity building of the project team on data management
Any other duty, as guided by line manager

Qualifications

Bachelor’s Degree in Statistics, Computer Science or ICT
At least 2 years of progressively responsible and directly relevant professional experience in a humanitarian context, with at least 1 year of data management experience in preferably Protection and Education programs in INGO context.
Possess working knowledge and experience of humanitarian principles, laws and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker.
Experience in dealing with sensitive socio-political situations and working and living under pressure in unstable security environments and with long and irregular working hours would be an added advantage.
Experience with mobile Data Collection tools and techniques using Ms. Excel, ActivityInfo and Kobo Collect tools.
Experience developing and supporting data analysis (basic descriptive statistics) and visualizations for M&E ideally using Ms. Excel, SPSS, Power BI or Tableau. more

The Audiologist will assess, diagnose, and treat hearing loss in adults and children as well as provide advice on access to quality learning through school placement and fitting of hearing aids as appropriate.
DUTIES AND RESPONSIBILITIES

Plan, coordinate and implement audio logical services as well as providing support for integration to Special Needs Education (SNE) services.
Schedule... appointments, evaluate and administer standard diagnostic tests and procedures to children and adults as appropriate.
Provide recommendations for further audio logical or support services as necessary.
Assist teachers in development and implementation of curriculum modification and appropriate classroom strategies.
Monitor learners’ progress and make informed, timely and appropriate follow up actions and decisions to facilitate learners with communication and education deficits.
Facilitate school placement to integrate deaf and hearing-impaired learners for inclusive education.
Prepare and submit periodic (daily, weekly, monthly, quarterly, semi-annually, and annual) reports of activities, evaluations, recommendations, and action plans.

QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree in Special Needs Education or Diploma in Audiology.
Proven experience of minimum 3 years working with humanitarian and development programme.
Certification and membership to professional body
An impeccable professional standard of ethics as well as the willingness and ability to implement accountability activities within the LWF World Service essential. more

Overall purpose of the role:
Under the guidance and direct supervision of the Area Program Technical Coordinator, the PMER officer, will be responsible for implementing integrated PMER strategies and plans in support of the area program while adhering to accuracy and compliance with PMER standards and practices, as well as strengthening the capacity of program teams to report in a timely manner... to management and stakeholders as appropriate. The PMER Officer will be responsible for designing and implementing the PMER activities of the project, assisting the Area Programme Technical Coordinator in preparing weekly, monthly, quarterly, and annual reports on project progress, monitoring the project activities on a regular basis, developing and maintaining the MIS of the project, and being responsible for the collection and analysis of different data in relation to the project activities.
Main duties and responsibilities:
The Monitoring and Evaluation (M&E) Officer will be responsible for the design, coordination and implementation of the monitoring and evaluation, research, and learning framework of the Project. He/she will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project. He/she will also provide technical assistance to the implementing agencies, particularly in relation to monitoring, reporting and governance issues.
Specific duties:
Monitoring, Evaluation & Reporting:

Support the design, implementation, monitoring and evaluation of LWF/PMER strategies and practices and ensure integration across all projects and project cycle(s).
Develop and maintain an up-to-date database of M&E framework for various programs, continuously updating, reviewing, disseminating and validating reports.
Collaborate with Sector leads to support compilation and submission of quality and timely periodic reports (weekly, monthly, quarterly, semi-annual and annual report), providing graphic/illustrated feedback for ease of interpretation.
Support development and dissemination of data management tools and processes, following up as necessary to ensure utilization of such data
Assist in the revision of the project log frame matrix, particularly in the areas of performance indicators and their measurement;
Assist in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
Develop the overall framework, for project M&E, for example mid-term project review, impact assessment, final evaluation, develop project Performance Monitoring Plan with relevant data collection systems.
Develop baseline data for each project component and for all project indicators.

Implementation of M&E and coordination:

Collect data on a regular basis to measure achievement against the performance indicators.
Check data quality across all the projects in the area program.
Maintain and administer the M&E database; analyse and aggregate findings.
Support project progress reporting, project mid-term review and final evaluation.
Identify areas where technical support to project team is required. Organize refresher training on M&E for the project team as required.
Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the APTC on improving project performance using M&E findings.

Data Monitoring & Data Quality

Lead and manage the area Program Data Management team and ensure that program-related data is accurate and timely to support decision-making and reporting.
Review/develop data collection tools to harmonize data collection and processes and ensure all staff adhere to its usage and guidelines
Conduct monthly data quality audits (DQA) to ensure the accuracy and authenticity of data collected and compliance with data management SOPs.

Data Analysis

Carry out basic data analysis and provide feedback on the patterns that will be consistently be used by the management for decision-making.
Conduct additional analyses in support of understanding program performance and opportunities for improvement
Support the project teams to track progress on project objectives and indicators and inform implementation strategy using monitoring data

Communication:

Produce reports on M&E findings and prepare presentations based on M&E data as required.
Provide the project team, especially the technical leads with data and information as they may require.
Check that monitoring data are discussed in appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussions to fill any gap.
Perform other duties as may be assigned by the APTC.

Qualifications requirements

Bachelor’s Degree in Social Sciences, Statistics.
Advanced certificate in M&E, statistics or economics preferred.

Experience:

Minimum of three (3) years of professional experience in an M&E position responsible for implementing M&E activities in an international organization.
Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
Experience in designing and managing beneficiary monitoring and database systems.
Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
Experience in planning and managing surveys.
Experience in developing and refining data collection tools.
Experience with data quality assessments and oversight.
Experience in managing and providing training to project teams and target beneficiaries.

Competencies:

Good knowledge of programme implementation, monitoring and evaluation techniques and practices.
Familiarity with impact assessment an advantage
Good knowledge and experience regarding gender mainstreaming.
Good moderation, facilitation and training skills.
Ability to perform a variety of conceptual analyses required for the formulation, administration and evaluation of projects.
Excellent analytical skills.
Ability to work in a team and good interpersonal skills.
Ability to work under time pressure and meet deadlines.
Ability to work in diversified environments.
Working knowledge and experience of humanitarian principles, laws and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker. more

Lead the overall implementation of the UPR Local to Global project and other advocacy initiatives at the local level
Lead in coordinating the implementation of the project with the other partner agencies, Local government and CSOs at the sub program level
Ensure effective project financial resources management, efficient procurement and logistical services at the sub program level
Support... planning, monitoring and evaluation activities of the project, in articulation with the Project Manager and M& E Officer
Ensure all project work includes a strong gender and child protection analysis and works to promote children and women’s rights, including gender equity
Follow-up project activities on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project
Also be responsible for fundraising and proposal writing for advocacy initiatives and ensure timely reporting to donors
Provide logistical support for workshops and other meetings as tasked by the project manager and Advocacy officer
Ensure that project-related internal reporting requirements are met, and that reports are of a high quality and are submitted in time
Maintain up-to-date files and records of project documentation
Represent LWF in district level platforms, working groups and to donors, UN agencies, government officials, national civil society and NGOs
Perform other duties of similar nature assigned by the Team Leader, Advocacy Officer and Project Manager more

JOB SUMMARY

The Finance Assistant will ensure that documentation for all transactions is complete, accurate and appropriately recorded in a timely manner as well as that proper filling and archiving of all finance records are done for safekeeping and ease of retrieval.

DUTIES AND RESPONSIBILITIES 

Record financial transactions daily on electronic journals.
Maintain a safeguarded filing... system with complete, updated files including labeling and filing all bank vouchers; filing the various Payment vouchers and Journal vouchers made from the Nairobi office and various field offices.
Review payment requisitions to ensure completeness of the document and there after prepare journal voucher with the correct accurate transaction.
Prepare Incentive Payroll, Incentive Journal Voucher and Staff list in a timely and accurate manner.
Oversee imprest Management and maintenance of petty cash by preparing a monthly cash projection and request for replenishment of funds.
Support the Assistant Finance officer in bank and cash reconciliations
Follow up with respective staffs to clear their work advances and per diems on a monthly basis. This ensures that our monthly work advance reports and reconciliations are cleared.

 QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree in Accounting, Finance, Business Administration or related field.
Minimum Certified Public Accountant of Kenya (CPA-K) Part 2 or equivalent in Association of Chartered Certified Accountants (ACCA)
1 to 2 years of relevant experience in the finance and accounting function in a comparable organization

COMPETENCIES

Accounting skills
Mastery of excel sheets
Cash Management
Payroll and financial analysis training
Attention to detail
Accuracy, mathematical aptitude and attention to detail 

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

Dignity and justice
Compassion and commitment
Respect for diversity
Inclusion and participation
Transparency and accountability

Apply by: July 10, 2024 more

DUTIES AND RESPONSIBILITIES
Curriculum implementation and evaluation

Teach at least two learning areas. (IRE and other Learning areas)
To prepare all professional records for curriculum implementation
Develop teaching/learning resources for effective and motivating lessons
Keep all records and use them to improve performance
Conduct continuous assessment tests and Summative assessment mark... and give results to the learners
Train children in co-curricular activities so as to compete others
Participate in curriculum review

Training teachers on modern trends in special needs education

Train teachers in new teaching pedagogy that is responsive to current trends in education
Assist untrained incentive teachers develop basic theoretical and practical knowledge about the teaching profession.
Train teachers on production of teaching and learning materials using locally available materials.
Facilitate training of teachers in maintenance of teaching and learning resources.
Participate in workshops, trainings and teacher learning circles activities.
Develop in the teacher the ability to communicate effectively.

Facilitate Community participation in promoting teaching and learning

Guide parents to form parent’s groups for classes of their children
Train parents of children on basic concepts for upbringing of their children
Participate in PTA meetings for the schools where they work
Involve the refugee community through the school PTA to support education
Encourage the community to give girls equal chance in education through mobilization

Managing Classroom resources

Ensure proper utilization any used equipment used during classroom instruction
Ensure proper storage and safety of equipment after use by children
Responsible for proper management of classroom resources issued for promoting teaching/learning environment i.e. textbooks, teaching aids and desks and others materials.
Accountable for keeping proper and accurate lists of books issued to students and ensure school authority kept aware of any discrepancies.
age the school committee to make the school compounds environmentally friendly and barrier free.

Promote partnership with local educational Institutions

Conduct community mobilization and sensitization on significance of primary education. Regularly monitor the attendance, scholastic performance and learning needs of the children in the school in close liaison with LWF Kenya program education SMT.
Initiate close relationship with teachers of local Kenyan primary schools to share approaches for effective teaching in refugee-local schools
Develop refugee inter-school competition in co- curricular activities as sports, games, drama and music festivals. Also train children so as to participate in games and sports.

Development of Human Potential in Students

Prepare high achieving pupils’ for post primary education
Develop the pupils’ potential abilities to their maximum through a variety of experiences.
Develop in pupils’ an awareness and appreciation of innovation in the field of education and an ability to utilize them.
Develop in the pupils’ an awareness of the principles which underline good human relationship and use of these in their dealings with the community.
Prepare the pupils’ to face life with self-confidence and independence.
Promote clear logical thought and critical judgment.
Offer career guidance to pupils’.
Conduct counseling for pupils’ in need of counseling. Liaise with parents of individual learners for effective delivery of counseling services.

Others

Work in a team spirit with other teachers to promote understanding of school mission and goals successfully.
Establish closer relationship with other LWF Kenya program colleagues to establish the a positive image of the LWF Kenya program education sector.
Take advantage of the available opportunities in education to foster self-development professionally.
And any other duty assigned to you by your immediate supervisor.

Education/Professional Designations/Experience:

At least a P1 certificate.
Experience working in an informal settlement either rural or urban is desirable.
Must be registered by TSC.
have successfully undertaken the relevant TPD modules, at least one on EiE and INEE
demonstrate ability to supervise, mentor and provide professional support to other teachers;
have a valid Teaching Certificate;

Other Specific Skill Requirements:

Ability to manage and use e-learning/digital devices for teaching and learning, prepare and upload learner content on devices, data collection and analysis
Experience of working in refugee schools or with refugee community in the camp or urban set up.
Exemplary guidance and counselling skills, and experience in provision of psychosocial support
Ability to use e-learning devices for teaching, data collection, analysis and dissemination
Passionate for inclusive education
High level of integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place.
Passionate for inclusive education and some experience in mainstreaming child protection and gender issues in education
High level of integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place.
Good analytical and problem solving skills more

Assist the project officer in identifying GBV/ SGBV cases and promote active participation of beneficiaries and intermediaries in the planning, implementation and evaluation of the project activities
In collaboration with the project officer, provide guidance to community structures to report cases of GBV/SGBV
Provide basic psychosocial support for survivors of gender-based violence and... human rights violations;
Liaise with the project officer, legal Officer and Lawyers to facilitates legal representation to complainants as necessary especially in regard to mobilization
Participate in the coordination meetings on GBV, partakes in SGBV training in the identification of survivors, assess victims and provide medical care support where necessary and makes appropriate referrals
Ensuring timely and prompt case follow up of all GBV cases
Using participatory methods, identifies and engages key stake holders in promoting active community participation in prevention and responses to SGBV
Train community structures and stakeholders on GBV prevention and response SASA methodology
Collect and tabulate data field data on project activities carried on a regular basis and undertake impact assessment using participatory approaches for all beneficiaries to determine the relevance and impact of the assistance offered;
Ensure all survivors received appropriate services depending on the clients need
Ensure Adherence to the principle of confidentiality and dignity
Ensure that weekly reports and monthly reports are submitted to the responsible officer within the specified time. more

Unit Summary
This position combines expertise in administrative work with facilities management responsibilities and ensuring the smooth operation of teachers’ compounds, main offices, accommodations, and cleaning services for LWF Dadaab area Program.
Overall purpose/Broad function
The administrative assistant will ensure organization’s office activities run smoothly and efficiently with the... primary goals being to direct and supervise the support services of the organization thus facilitate successful outcomes. The incumbent will conduct his or her duties in respect of the LWF Charter on Child Safeguarding Policy and against Sexual Exploitation and Abuse Policy.
Key duties and responsibilities

Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Dadaab based staff.
Maintain and update all administration files and general records in an organized manner for easy information and record retrieval.
Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work related travel/accommodation and attend meetings.
Ensures that office premises, furniture and equipment are properly managed and maintained in liaison with the Logistics Officer.
Request for supplies (office and accommodation) i.e. stationeries, consumables, linen, toiletries and cleaning material on time, distribute to staff/outsourcing company and track usage
Assists with completion of necessary reports or compilation of information as requested.
Ensures that office premises, furniture and equipment are properly managed and maintained in liaison with the Logistics Officer.
Co-ordination of cafeteria and supervision of the staff at the cafeteria to ensure cleanliness in the kitchen and ensuring all kitchen staff have met the set criteria to operate in the kitchen and have food handler’s certificates.
Request for food supplies and ensuring that sufficient food has been ordered and supplied promptly to the different camps on time and in the required quantities.
Receive invoices and review for accuracy before onward ensure that sufficient food has been ordered and supplied promptly to the different camps on time and in the required quantities.
Travel & Accommodation co-ordination arrangement and key contact person for flight bookings for Dadaab based staff in liaison with Nairobi office.
Perform clerical duties
Coordination of accommodation booking in for visitors in Dadaab and ensure they are invoiced for payments.
Oversee general compound maintenance across the residential compounds. (Plumbing, Carpentry and Electrical)

Supervisory responsibilities

Oversee cleaning staff and follow up on the general compound cleanliness, hygiene, and services provided to ensure common staff areas and cleanliness levels are well adhered to
Participate in induction and orientation of new staffs that joins the organization on how they interact with Organization’s facilities.

Education/Professional Designations/Experience:

Minimum of a Diploma in Business Administration, Human Resource or related field from a recognized Institution. A Bachelor’s Degree will be an added advantage
At least 3 years’ experience in an administrative role.

Other Specific Skill Requirements:

Knowledge of health and safety regulations and best practices in facilities management.
Strong emphasis on accuracy and details
Ability to handle multiple projects simultaneously to meet goals and deadlines
Proficient in Microsoft Office programs, such as Excel
Good time management and organizational skills
Basic mathematical knowledge
Strong organizational skills, attention to detail, and the ability to multitask effectively.
Excellent communication and interpersonal skills for coordinating with staff, contractors, and vendors.
Problem-solving mindset and the ability to make decisions under pressure.
Proficiency in using computer applications and maintenance management software.

Success Factors:

A clear understanding of the facilities operations(SOPs) and following the right procedure when receiving, asset & facilities management and also ability to enforce compliance with LWF World Service and donor policies and procedures
High level of dependability and productivity at the work place
Excellent problem solving and decision-making skills
A demonstrated ability to work well as a team player with high degree of initiative, flexibility and tolerance
A demonstrated ability to work quickly and accurately, meet deadlines and process information
High level of accountability, honesty, transparency and professional integrity
Promoting team work within the organization while working with other colleagues. more