Position within the Organization

The Senior Programme Advisor is a member of the Programme Management Unit which manages and implements Interpeace’s active and ongoing programmes around the world. The Senior Programme Advisor reports to the Kenya Country Representative and liaises at a strategic level with colleagues at global operations, programme development and innovation, strategic partners... and communication and policy, IPAT and learning.

The Senior Programme Advisor has four main areas of responsibility:

Business Development: Building the Kenya Programme portfolio through production of funding proposals for the programme, for East/Horn of Africa cross-border programming, and leading fundraising actions for sustainability of programmes. In addition building relationships with donors, other peacebuilding organisations, and development, humanitarian and human rights organisations to explore programming around the HDP and conflict/human rights nexus.
Programme Innovation: helping the Kenya programme to innovate into new thematic areas, including, but not limited to peace responsiveness, climate change, mental health and psycho-social support (MHPSS). This includes conducting background research, providing and sourcing training and technical assistance for our programmes, assisting programme design, etc.
Research: Lead and coordinate Interpeace’s Kenya research products. In coordination with the Programme Manager and the programme team capacity build the field teams on doing research, participating in research processes, leading the procurement of research services, helping in the production of research outputs, and participating in the validation and dissemination of research.
Design, Monitoring, Evaluation and Learning: helping the programme in project and strategy design, improving monitoring frameworks and ensuring that the programme collects strong evidence, and ensuring that the programme has a very strong learning element.

Duties and responsibilities
Business Development:

Lead inclusive design workshops for new programme development initiatives and ensure that there are strong processes of co-creation with all programme staff and partners.
Lead on the production of funding proposals, which includes close collaboration with the senior regional representative, country representative, the head of programme development, global DMEL manager, regional heads of comms and Operations team.
Build and maintain strong relationships with donors and ensure that Interpeace is considered as a key partner to the large development partners.
Build and maintain strong relationships with important peacebuilding, development, humanitarian and human rights actors, including multilaterals, INGOs, for profits, CSOs, think tanks, governmental and intergovernmental agencies.
Contribute to organisational processes to strengthen coherence and collaboration between programme management and programme development.

Programme Innovation

Support the integration of Peace Responsiveness with the Kenya and regional programmes, including through the provision of background research and information sharing of developments within the peace responsiveness field, technical advisory support, provision and sourcing of professional development for teams, coordination with relevant actors in this space, production of learning/position papers, etc.
Support the integration of resilience for climate change within our peacebuilding programmes through the provision of background research and information sharing of developments within the peace responsiveness field, technical advisory support, provision and sourcing of professional development for teams, coordination with relevant actors in this space, production of learning/position papers etc.
Support the integration of mental health and psycho-social support through the provision of background research and information sharing of developments within the peace responsiveness field, technical advisory support, provision and sourcing of professional development for teams, coordination with relevant actors in this space, production of learning/position papers etc.
Support the Kenya programme to better integrate cross-cutting priorities, including gender equality, youth inclusion, human rights.
Contribute to organisational processes to strengthen coherence and collaboration between programme management and policy.

Research

Support the team in the early development stages of new research projects, including decisions on the objectives, audience, delivery format, division of labour (who does what), setting time-lines, etc.
Support the teams and consultants with research design, including development of research questions and methodology.
Provision of training for field teams on research processes, including research ethics, facilitating KIIs and FDGs, development of topic guides / questionnaires, how to probe, data analysis.
Providing oversight and quality assurance for all the research products.
Liaising with comms teams on visibility, copy edit, research design, etc.
Assisting the team in research validation processes.
Provide research dissemination strategy, ensuring that we maximize the impact of research and that we consciously work towards achieving the primary research objectives.
Contribute to organisational processes to strengthen coherence and collaboration between programme management and the communication department.

Design, monitoring, evaluation and learning

In close collaboration with the country representative and programme manager, help to strengthen the M&E systems.
Assist the teams in the production of strong evidence that we can utilize in our programme design.
Assist the programme with the production of learning products, and ensuring that learning products are integrated with the professional development goals of staff and field teams.
Assist in the identification of learning needs and opportunity and explore these.
Lead the design and participate in the dissemination of Interpeace’s learning products to external audiences, including through the participation in conferences, in coordination meetings, donor meetings and other relevant platforms to disseminate our learning.
Contribute to organisational processes to strengthen coherence and collaboration between programme management and the DMEL department.

Qualifications:
Candidates with relevant qualifications, experience, a tertiary degree, and fluency in English are invited to apply.

Relevant experience and qualifications may include:

Education

Advanced or a Master’s Degree degree in international relations, political science, development, management, or relevant field

Experience

Fifteen years years of relevant experience in peacebuilding, political and/or developmental work with increasing management responsibility.
Five years of relevant field experience desired.
Experience working in Kenya and in the region is essential.
Ability to demonstrate record of business development history in the recent work is required. Demonstrated effectiveness and substantial experience with short and long-term planning; financial, personnel and program management in cross-cultural, international organizations
Demonstrated experience in conflict resolution/peacebuilding, advocacy, partnership management, proposal writing and programme management.
Very strong proven track-record in conflict analysis, proposal development – strong writing and analytical skills are quintessential.
Proven record of recent published research work.
Preferably proven experience in any of the following thematic areas: peace responsiveness, climate change, MHPSS, gender, WPS/YPS, human rights, security sector reform and rethinking stabilisation.

Competencies

Demonstrates effectiveness and strong experience with short and long-term planning; financial, personnel and program management.
Advanced knowledge and experience of project cycle management including using project planning and management tools
Knowledge of current thinking on peacebuilding issues and methods; and demonstrable ability to anticipate emerging needs and integrate them swiftly into priority programme setting
Developed ability of raising the profile of an organization, strategically networking with government agencies, donors and other international agencies, and using the media to generate profile
Proven ability to communicate, negotiate and work with high level executives and government officials.
Ability to work in a multicultural environment successfully and to demonstrate gender responsive and non-discriminatory behavior and attitudes.
Excellent ability to interact with people respectfully and with tact
Strong writing and communications skills in English is required. Knowledge of local language is an advantage.

Interpeace Competencies

Collaboration and Weaving
Communication
Drive for results
Adaptability and Continuous Learning
Respect for Diversity

Success factors

Identifies with and is committed to Interpeace’s core values and working principles
Commitment to inclusiveness
An innovative, critical thinker with extensive problem-solving skills
A strategic thinker who is accountable, leads by example, mentors and empowers a team and works to create work-life balance more

The Global Design, Monitoring, Reporting and Learning Officer is a member of the Policy, Learning and Advisory Services Team, which leads Interpeace’s policy and thought leadership work, and links Interpeace’s peacebuilding research and scholarship with the organisation’s peacebuilding practitioner/field experience. The Unit explores and develops innovative policy proposals and practical... initiatives relating to peacebuilding and interacts with the United Nations and other international organisations and actors in order to advance their thinking and lift their peacebuilding capacities. The Team leads in fostering a policy learning culture in the Interpeace. The Unit is also responsible for ensuring a comprehensive, evidence-based, effective and institution-wide framework for monitoring and evaluation of Interpeace’s peacebuilding including harvesting data and findings that can be used for reporting obligations and communications purposes. The officer works primarily in collaboration with other Monitoring and Evaluation colleagues as part of a team, and is required to interact with colleagues undertaking practical peacebuilding in the field as well as colleagues responsible for communications and donor liaison.
Purpose and General Overview
The Global Design, Monitoring, Reporting and Learning Officer plays a key role in Interpeace’s knowledge and information management, responsible for advising design, monitoring and evaluation as well as learning processes of country programmes as well as shaping and socialising institutional DMEL framing and guidance.  The Officer is also responsible for ensuring the timely capture, recording and dissemination of data and other information demonstrating Interpeace’s progress and results (internally and externally), as well as supporting learning processes within Interpeace. The Officer contributes to developing and strengthening Interpeace’s institutional reporting frameworks and provides guidance and technical support to Interpeace colleagues.
Duties and responsibilities
Institutional Monitoring and Evaluation:

Provide guidance to ensure the application, management and strengthening of Interpeace’s institutional measurement framework;
Co-Lead the development and roll-out DM&E guidelines and tools at the institutional level;
Coordinate the review, maintenance and storage of institutional monitoring, evaluation and reporting tools and systems;
Co-design training materials and lead on the induction of new staff on institutional DMEL practice and expectations;
Provide practical guidance to address shortfall and coaching for Interpeace staff in information recording and management that affects DMEL;
Participate in donor and partner meetings and respond to donor inquiries related to DMEL at the institutional level and at the programme level as requested

Reporting:

Lead the management and revision of reporting systems (context updates, progress against yearly workplans, strategy implementation and institutional indicators monitoring) enabling adequate data to be collected according to their availability and use;
Promote and support regular inputting of data by other colleagues into these systems as required within the framework of the International Aid Transparency Initiative (IATI) and towards institutionally identified indicators of progress and achievement;
Compile, analyse and visualize data as required per different reporting needs and audiences;
Contribute to reports for institutional donors and other Interpeace partners to ensure accuracy of information, its coherence with DMEL standards, and effective communication.

Design:

Lead the facilitation of design workshops for new and existing programmes as requested and support programmes in the development of country strategies that align with Interpeace’s 5-year strategy and;
Lead the development of theories of change, logical frameworks and M&E plans for existing projects where there is no dedicated M&E capacity and in support of PDU proposals as requested
Ensure that programmes and policy projects are following guidance on budgeting for MEL activities;
Ensure that the programmatic work in-country feeds into Interpeace’s 5-year Strategy and Annual workplans;
Contribute to the writing of programme and policy proposals and concept notes in order to ensure that issues about monitoring and evaluation are taken into account, clearly stated and in line with team capacities and existing systems (e.g. Logframe and indicators, M&E plan, Theory of Change).

Collaboration with country level monitoring and evaluation:

Provide technical assistance and guidance for the development and roll-out of monitoring and evaluation systems and tools at the country or project level
Lead design and analysis of quantitative baseline, mid-term, and end line studies as well as other quantitative research as necessary;
Assist programmes in planning and facilitating Outcome Harvesting and periodic reflection processes for country programmes ;
Support external programme assessments and evaluations through the development/review of TORs for evaluations and baselines, the recruitment and management of consultants, the review or design of data gathering tools and processes and review of final reports;
Synthesize evaluation findings to ensure the integration of recommendations into ongoing and future programming;
Develop and maintain a database to record, track progress and report on implementation of evaluation recommendations;
Ensure that shortfalls in monitoring, evaluation and information management that affect programme implementation are identified and addressed.

Learning

Design and maintain internal knowledge management platforms (teams, sharepoint)
Develop strategies for documenting and disseminating lessons learned, success stories and methodological innovations within Interpeace, especially for Programme Management, Policy and Communications colleagues;
Develop and update internal documents which allow the capturing of lessons learned and ensure the transfer of savoir-faire among colleagues and between programmes and policy initiatives
Contribute to advancing the Interpeace approach by sharing lessons learned, best practices and innovations with Interpeace colleagues beyond the specific programmes and policy initaitives;
Lead the fostering of a learning and reflective atmosphere within the programme/policy team and/or partner teams this includes accompanying relevant teams in the development of work plans for learning as well as mobilization for face-to-face meetings between partner and staff from different countries, regions and offices;
Provide relevant material for publications (including donor reports) that capture results, outcomes and change as well as learning;
Conduct research to contribute to the actualization of Interpeace’s learning agendas;
Coordinate A2K schedule and other in-house learning events.

Qualifications:
Candidates with relevant qualifications and experience in Design, Monitoring, Evaluation and Learning (DMEL), a tertiary degree, and working proficiency in English and French, are invited to apply.
Relevant experience and qualifications may include:
Education

Tertiary degree in international relations, peace and conflict studies, security studies, international cooperation, humanitarian aid, or a related field.

Experience

At least 4 years of experience of DMEL, preferably in peacebuilding or development organisations, with a particular emphasis on developing systems and processes which generate and analyse field, programme and organisation level results information.
Designing, conducting and analysing qualitative and quantitative research
Workshop facilitation
Development of M&E and/performance monitoring plans and tools.
Providing adapted support and tailored solutions for monitoring and evaluation in the fields of peacebuilding, development, social business or similar fields
Writing reports for donors
In addition, experience of reporting within the International Aid Transparency Initiative (IATI) framework is highly desirable and would be an asset

Competencies

Applying DMEL approaches (particularly Theory of Change, Reflecting on Peace Practice (RPP) Change Matrices, Outcome Mapping/Harvesting, and/or Logical Framework)
Advanced computer skills in MS Office applications and ideally data processing and analysis software (SPSS, STATA, R., etc.)
Data visualization software (MIRO, Power BI, etc.)
Excellent communication skills: ability to write clearly and concisely and to communicate effectively and accurately (orally and in written reports)
Good interpersonal skills: ability to work in a team while being able to work independently and meet deadlines, including remotely
Ability to work in English and French

Interpeace Competencies

Collaboration and Weaving
Communication
Drive for results
Adaptability and Continuous Learning
Respect for Diversity more

Duties and responsibilities
Talent Management

Analyses and recommends grading of all job descriptions in the region, applying principles of job design to ensure that all roles are motivating, create value and improve organisational performance. Ensure alignment in job titles and grades, across all locations.
Plans and coordinates with concerned manager induction/onboarding and separations... processes/offboarding including conducting and analysing exit interviews. Ensures that all required documentation is filed, and notifications sent to relevant authorities.
Monitors, reviews, and implements compensation policies that are fair, consistent, and coherent. In collaboration with Head of HR and Senior Director of Operations, support in the review of compensation and benefits when deemed necessary.
Develops strong cooperation with line managers, country representatives and Senior Regional Representatives to understand their staffing needs, oversees and participates in recruitment processes ensuring that all vacancies are filled with high calibre and motivated candidates of good conduct, in a timely manner.
Oversee the annual performance cycle activities including providing input into the framework design, coordinating communications and information sessions, preparing, and reviewing materials for information sessions ; monitoring and reporting on completion status.
Supports the Global Talent Development Officer with identifying and collecting staff development needs from East Africa and Great Lakes regions and the implementation of staff development initiatives and policy.
Prepares reports, track HR metrics and makes recommendations for policies and activities to improve organisational performance and culture.

HR Administration and Management of employee work cycle

Prepares contracts in countries in which there are no HR staff member , ensuring consistent application of Interpeace’s policies and frameworks
Reviews, processes and approves contracts and all HR admin documents for countries where an HR team member prepares them. Follow up on all staff contractual status, and ensure appropriate and timely actions for new and renewals of contracts, salary steps adjustments, within-level increments.
Coordinates successful employee onboarding for the East Africa and Great Lakes regions, this includes obtention of work permits and liaising with concerned agencies in close collaboration with the Officer in Charge.
Guides, advices and supports managers and staff members throughout the induction process and probationary period.
Oversees duty of care, monitors employee wellbeing, reports, and proposes associated measures or initiatives as needed.
Maintains complete personnel files for employees in the region and ensuring they are up to date (ie both in Natural HR and physical files)
Leads the procurement, administration, and renewals of staff insurances
Oversees, Supervisees and validates payroll for other offices in the region and processes the payroll for Nairobi office and ensure statutory declaration to relevant authorities in collaboration with finance team.
Prepares and coordinates approval of the UNOPs related contract agreements and monthly payroll.
With line managers and country HR, monitor leaves of absences uptake (ie annual leave, sick leaves, compensatory time off etc ensure that they utilised on timely fashion.

Other

Continuously monitors and stays up to date with the latest employment regulations for the various offices in the region, informing Head of HR on any misalignment or compliance risks, and ensuring that HR practices and policies are aligned with local regulations
Recommends enhancements of HR processes, policies and procedures and any other innovation changes that would optimize HR management at Interpeace
Manages the intake of complaints and suspicion of abuses in the East Africa & Great Lakes regions

Coordinates and participates in investigations or mediation meetings and prepares associated reports and documentation.

Participates in the resolution of professional or personal grievances and implementation of disciplinary procedures. Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner, objective and meets all legal and labour law regulations and Interpeace policies & procedures.
Work closely with Head of HR to proactively pursue continuous process improvement in Human Resources related best practices in order to enhance the quality and efficiency of output/delivery of HR processes and procedures.
Manage HR vendor relationships, such as legal counsel, health insurance and other HR-relates as needed.
Represents Interpeace in NGO forum and relevant government instutions/bodies.

HR staff Management and supervision

Leads, Supervise and provide guidance to HR Officers in East Africa and Great Lakes countries (ie Somalia, Rwanda and DRC) and support other countries with non-HR focal points.
Coaching and mentoring of HR officers, monitors, evaluates and documents the individual performance of direct reports through a staff development lens and approve leave of absences.

Qualifications:
Only candidates who fulfill the following requirements are invited to apply:

Relevant experience
Effective oral and written communication skills in English and in French
Certificate, diploma or degree recognized by the Institute of Human Resource Management (IHRM)
Tertiary degree
Ability to obtain a work permit without employer sponsorship

Relevant experience and qualifications may include:
Education

Tertiary degree in Human Resources, psychology, organizational psychology, or business administration
Professional in Human Resources (PHR), Certified Human Resource Professional (CHRP) or other certificate, diploma or degree recognized by the Institute of Human Resource Management (IHRM)

Experience

Minimum of 6 years of experience in a human resources role
Minimum two years of experience providing HR advice and support across all levels of an organisation
Experience Managing a team
Experience formulating and implementing HR procedures and ensuring staff understanding and engagement
Experience with non-profit organizations or NGOs
Experience with high volume complex HR administrative issues within a highly regulated environment

Competencies

Demonstrated excellence in administration of HR operations, services, and programs
Good knowledge of relevant employment policies and practices
Advanced understanding of and ability to apply human resource management theories and principles
Experience in handling sensitive and confidential information requiring diplomacy and tact
Able to influence and adapt style and uses persuasion in delivering messages
Demonstrated ability to gather and analyse information skilfully
Skills in database management and record keeping
Advanced understanding of the latest developments and trends in HR
Ability to work autonomously with high attention to detail across all areas of human resources in a high-volume, fast-paced environment
Sound knowledge of gender equality and diversity and inclusion as they relate to the work environment and employment practices more

Purpose and General Overview         
The Regional HR Manager is responsible for overseeing the administration, coordination, implementation and evaluation of HR policies, initiatives, plans, processes, and programmes for the East Africa and Great Lakes regions. S/he oversees the full spectrum of HR processes including post creation and job evaluation, , recruitment, contracting, performance... management, compensation and benefits, on/off boarding and management of the employment work cycle. S/he is responsible for labour law compliance as well as for compliance with the organisation’s HR policies.

Lead and manage Human Resources function, provide overall advice, support, coordination and management to the Human Resources teams as well as strategic & operational Human Resources support to the Country programmes in East Africa & Great Lakes regions. In addition, provides efficient support to the Nairobi office and partners in HR related matters in accordance with existing Interpeace policies and procedures.
The Regional HR Manager informs the structure and design of global HR frameworks and systems and is responsible for optimizing them to ensure that they are relevant and responsive to the East African and Great Lakes regions.
The Regional HR Manager contributes to the development of the HR unit’s goals, objectives and workflows to attract, develop and retain a high-performance workforce in the region.
The Regional HR Manager is also responsible for upholding high standards of duty of care and acts as the principal adviser and referent for the East Africa and Great Lakes regions on applying HR policies, guidelines, processes, and practices.

Duties and responsibilities
Talent Management

Analyses and recommends grading of all job descriptions in the region, applying principles of job design to ensure that all roles are motivating, create value and improve organisational performance. Ensure alignment in job titles and grades, across all


Plans and coordinates with concerned manager induction/onboarding and separations processes/offboarding including conducting and analysing exit interviews. Ensures that all required documentation is filed, and notifications sent to relevant authorities.
Monitors, reviews, and implements compensation policies that are fair, consistent, and coherent. In collaboration with Head of HR and Senior Director of Operations, support in the review of compensation and benefits when deemed necessary.
Develops strong cooperation with line managers, country representatives and Senior Regional Representatives to understand their staffing needs, oversees and participates in recruitment processes ensuring that all vacancies are filled with high calibre and motivated candidates of good conduct, in a timely manner.
Oversee the annual performance cycle activities including providing input into the framework design, coordinating communications and information sessions, preparing, and reviewing materials for information sessions ; monitoring and reporting on completion status.
Supports the Global Talent Development Officer with identifying and collecting staff development needs from East Africa and Great Lakes regions and the implementation of staff development initiatives and policy.
Prepares reports, track HR metrics and makes recommendations for policies and activities to improve organisational performance and culture.

HR Administration and Management of employee work cycle

Prepares contracts in countries in which there are no HR staff member , ensuring consistent application of Interpeace’s policies and frameworks
Reviews, processes and approves contracts and all HR admin documents for countries where an HR team member prepares them. Follow up on all staff contractual status, and ensure appropriate and timely actions for new and renewals of contracts, salary steps adjustments, within-level increments.
Coordinates successful employee onboarding for the East Africa and Great Lakes regions, this includes obtention of work permits and liaising with concerned agencies in close collaboration with the Officer in Charge.
Guides, advices and supports managers and staff members throughout the induction process and probationary period.
Oversees duty of care, monitors employee wellbeing, reports, and proposes associated measures or initiatives as needed.
Maintains complete personnel files for employees in the region and ensuring they are up to date (ie both in Natural HR and physical files)
Leads the procurement, administration, and renewals of staff insurances
Oversees, Supervisees and validates payroll for other offices in the region and processes the payroll for Nairobi office and ensure statutory declaration to relevant authorities in collaboration with finance team.
Prepares and coordinates approval of the UNOPs related contract agreements and monthly payroll.
With line managers and country HR, monitor leaves of absences uptake (ie annual leave, sick leaves, compensatory time off etc ensure that they utilised on timely fashion.

Other

Continuously monitors and stays up to date with the latest employment regulations for the various offices in the region, informing Head of HR on any misalignment or compliance risks, and ensuring that HR practices and policies are aligned with local regulations
Recommends enhancements of HR processes, policies and procedures and any other innovation changes that would optimize HR management at Interpeace
Manages the intake of complaints and suspicion of abuses in the East Africa & Great Lakes regions

Coordinates and participates in investigations or mediation meetings and prepares associated reports and documentation.

Participates in the resolution of professional or personal grievances and implementation of disciplinary procedures. Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner, objective and meets all legal and labour law regulations and Interpeace policies & procedures.
Work closely with Head of HR to proactively pursue continuous process improvement in Human Resources related best practices in order to enhance the quality and efficiency of output/delivery of HR processes and procedures.
Manage HR vendor relationships, such as legal counsel, health insurance and other HR-relates as needed.
Represents Interpeace in NGO forum and relevant government instutions/bodies.

HR staff Management and supervision

Leads, Supervise and provide guidance to HR Officers in East Africa and Great Lakes countries (ie  Somalia, Rwanda and DRC) and support other countries with non-HR focal points.
Coaching and mentoring of HR officers, monitors, evaluates and documents the individual performance of direct reports through a staff development lens and approve leave of absences.

Qualifications:
Only candidates who fulfill the following requirements are invited to apply:

Relevant experience
Effective oral and written communication skills in English and in French
Certificate, diploma or degree recognized by the Institute of Human Resource Management (IHRM)
Tertiary degree
Ability to obtain a work permit without employer sponsorship

Relevant experience and qualifications may include:
Education

Tertiary degree in Human Resources, psychology, organizational psychology, or business administration
Professional in Human Resources (PHR), Certified Human Resource Professional (CHRP) or other certificate, diploma or degree recognized by the Institute of Human Resource Management (IHRM)

Experience

Minimum of 6 years of experience in a human resources role
Minimum two years of experience providing HR advice and support across all levels of an organisation
Experience Managing a team
Experience formulating and implementing HR procedures and ensuring staff understanding and engagement
Experience with non-profit organizations or NGOs
Experience with high volume complex HR administrative issues within a highly regulated environment

Competencies

Demonstrated excellence in administration of HR operations, services, and programs
Good knowledge of relevant employment policies and practices
Advanced understanding of and ability to apply human resource management theories and principles
Experience in handling sensitive and confidential information requiring diplomacy and tact
Able to influence and adapt style and uses persuasion in delivering messages
Demonstrated ability to gather and analyse information skilfully
Skills in database management and record keeping
Advanced understanding of the latest developments and trends in HR
Ability to work autonomously with high attention to detail across all areas of human resources in a high-volume, fast-paced environment
Sound knowledge of gender equality and diversity and inclusion as they relate to the work environment and employment practices

Interpeace Competencies

Collaboration and Weaving
Communication
Drive for results
Adaptability and Continuous Learning
Respect for Diversity more

Position within the Organization                                                                                                 
The Finance Assistant is a member of the finance section of the Global Administration Support Unit which encompasses Finance, Administration, Internal Audit and HR. The Global Operations Unit is led from the Headquarters Office in Geneva, although team members are... based in different locations around the world.
The Finance Assistant works closely with other Finance Officers in Nairobi, administration staff, programme staff and partners staff to create a more efficient and effective Finance function for an agile, responsive and high performance Interpeace.
This position requires one to consult with and/or coordinate activities with internal and external actors. There is an element of persuasion, influence and provision of professional advice and direction, but it is not a regular activity.
Duties and responsibilities                                                                                                             
Scope and Impact

Specific responsibilities and objectives are assigned with some latitude for setting of priorities and technical approaches, using established practices  and procedures.  Unusual challenges may be discussed with supervisor or others for clarification of the policy.
Informs and interprets policy and practices within the units.
Work conducted by the Finance Assistant impacts specific job family, assigned grants and partners.

Planning and implementation

Develops clear goals that are consistent with agreed strategie
Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work
Foresees risks and allows for contingencies when pla
Monitors and adjusts plans and actions as necess
Uses time efficien

Specific Duties
Office accounting

Reviewing of all source documentation for Nairobi Office income and expenditure to ensure compliance with Interpeace financial rules and procedure
Draw up payment vouchers and receipts for all expenditures and incomes and ensure proper authorization of payment vouche
Enter all transactions into the ECA QB and process bank transactions.
Process travel advances and follow up to ensure their subsequent liquidation.
Review all local expenses for billing purposes and Manage Accounts Payable to ensure all local payments comply with policy requirements.
Ensure Maximum compliance with filling of Statutory Taxes (PAYE, NSSF, NHIF, NITA) and other Relevant Taxes.
Reconcile all local bank accounts and constantly review banking arrangements to ensure timely transfer of funds and minimize exchange loses and bank charge
Reconcile all Balance Sheet accounts and follow up to clear non-current items.
Prepare Draft Financial Statements for and supporting schedules as requested by the auditors and act as the focal point for the auditors during Statutory and Donor/Programme audits.
Monitor the implementation and clearance of internal and external audit issues and recommendations.
Conducting Petty Cash Spot checks on a regular basis.
Upload QuickBooks back-ups and financial reports on SharePoint monthly.

Others

Participate in Proposal development team meetings and contribute by providing technical guidance/suggestions to proposal development, activity planning, interpretation of donor requirements.
Assist Headquarters in the review of existing policies and procedures and in the development of new procedures, including internal contro

Qualifications:                                                                                                                               
Education

Degree in Business Administration, finance, or related field from a recognized University
Accounting certification (partial or full CPA or equivalent)

Experience

Minimum of 2 years of relevant and progressively responsible experience in the professional field of finance and accounting in not-for-profit setting.
Experience of computerized accounting software, preferably QuickBooks and ERPs, preferably SunSytems.
High level of IT proficiency in use of all MS Office applications.
Ability to work successfully as part of a diverse and multicultural team.
Experience of conducting capacity-building for partners and staff on financial systems and good financial practices. Experience working in field locations.
Have demonstrated high understanding of finance and accounting matters preferably within the not-for-profit sector.

Competencies

Strong accounting knowledge and operating capacity. Experience in financial bookkeeping within the local context
Strong understanding of budget management; financial internal controls; source documentation verification; preparation of payment vouchers; and procurement processes
Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively, and accurately.
Ability to foresee risks and allow for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Ability to take ownership of all responsibilities and honor commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules.
Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.
Strong written and oral communication skills in English.
Ability to travel within and outside the country on short notice.
Experience with non-profit or international organizations.
Strong commitment to supporting local peace building initiatives and to the values and working principles of Interpeace.

Interpeace Competencies

Collaboration and Weaving
Communication
Driver for Results
Adaptability and Continuous learning
Respect for Diversity

Success factors

Identifies with and is committed to Interpeace’s core values and working principles.
Commitment to inclusiveness
An innovative, critical thinker with extensive problem-solving skills more