Executive Assistant, Inizio Ignite
About Us
We are Inizio Ignite, the global advisory partner for health and life sciences encompassing connected expertise across Research Partnership, Putnam, STEM, and Vynamic. Guided by purpose, passion, and precision, we collaborate with clients to ignite impact, accelerate performance, and deliver lasting change for patients. By uniting strategy, insights, and... innovation with a unique depth and breadth of expertise, we drive transformation and shape the future of health. Proudly part of Inizio – the market-leading commercialization partner for health and life sciences. From early-stage development to loss of exclusivity, we simplify complexity, unlock value, and make collaboration seamless at every pivotal moment – helping healthcare leaders shape strategy and drive meaningful change. Inizio Ignite is proud to be part of Inizio, a truly global partner with more than 10,500 experts operating in over 50 countries covering all major health and life sciences markets.

Location: Dublin or London, Hybrid
The Role
The Executive Assistant to the Global President of Inizio Ignite provides strategic, high-level executive support and project management, ensuring the smooth and efficient operation of the Global President's office and the successful delivery of key business priorities. Acting as a trusted business partner, the role is responsible for managing complex global calendars, coordinating executive meetings and travel, leading and supporting strategic projects, preparing high-quality communications and presentations, and overseeing leadership governance across the organisation.

Working across multiple functions and global teams, the Executive Assistant supports project plans, coordinates activities, tracks milestones, manages risks and dependencies, and drives accountability to ensure strategic initiatives and business-critical actions are delivered on time. The role also builds strong relationships with senior stakeholders, exercises sound judgement and discretion when handling confidential information, and proactively identifies opportunities to improve processes and executive effectiveness through the use of technology, AI, and continuous improvement.

What you'll be doing


- Act as a trusted partner to the Global President of Inizio Ignite, proactively managing priorities, protecting executive time, anticipating needs, and ensuring effective delegation across competing business demands.

- Manage complex global calendars, travel, and executive meetings across multiple time zones, working closely with Executive Assistants across Ignite and Inizio to coordinate priorities and leadership activity.

- Prepare high-quality executive presentations, reports, briefing materials, agendas, and pre-reads, ensuring the Global President and leadership team are fully prepared for meetings, events, and key decisions.

- Coordinate the operating rhythm and governance of the Ignite Management Team and Ignite Extended Leadership Team, including weekly, monthly, quarterly, and Inizio leadership forums, maintaining action trackers and ensuring accountability for agreed outcomes.

- Build and maintain trusted relationships with senior stakeholders across Ignite, Inizio, clients, partners, and external organisations, acting as a key point of contact on behalf of the Global President.

- Handle highly confidential business, organisational, people, and commercially sensitive information with the highest level of professionalism, discretion, and integrity.

- Proactively identify risks, bottlenecks, and emerging issues, coordinating stakeholders and driving timely resolution to ensure business-critical priorities remain on track.

- Lead the planning and delivery of leadership meetings, internal events, offsites, and executive sessions, ensuring a high-quality experience and seamless execution.

- Provide project management support for strategic initiatives sponsored by the Global President and Ignite Leadership Team, developing project plans, coordinating activities, managing timelines, dependencies, risks, and key deliverables.

- Monitor the progress of Value Creation initiatives and other strategic programmes across Ignite and Inizio, producing clear, concise reporting and insights for senior leadership to support decision-making.

- Coordinate executive communications issued on behalf of the Global President, providing guidance on messaging, timing, and communication channels to maximise effectiveness across the organisation.

- Maintain governance documentation, leadership resources, executive records, stakeholder contact lists, and shared business information to support effective leadership operations.

- Champion the use of technology, AI, and automation to improve executive support, streamline processes, enhance productivity, and foster a culture of continuous improvement across the leadership team.

- Collaborate across functions and with external partners to support operational priorities, strategic initiatives, and business-critical activities, ensuring effective coordination, communication, and delivery.



 What you will need

- Demonstrable experience supporting a C-suite or equivalent senior global leader.

- Exceptional organisational skills, with the ability to manage competing priorities and respond calmly to rapidly changing requirements.

- Strong judgement, emotional intelligence, and confidence engaging with senior stakeholders.

- Excellent written and verbal communication skills, including the ability to draft executive-level correspondence and communications.

- Experience coordinating or managing cross-functional projects in a complex, global organisation.

- Strong project management skills, with the ability to develop plans, manage timelines, track dependencies, and drive actions through to completion.

- A proactive, solutions-focused approach, with the ability to anticipate needs and work independently.

- Tech-savvy with a keen interest in emerging technologies and AI, applying innovative solutions to simplify processes, improving productivity, and support continuous improvement.

- Strong attention to detail and consistent follow-through.

- Experience supporting leadership governance, complex projects, or business operations.

- Ability to build trusted relationships across different functions, cultures, and levels of seniority.

- Comfortable handling ambiguity and influencing outcomes without direct authority.



Our Pledge

At Inizio, we value inclusivity, recognize the power of diversity, and inspire the next generation of change-makers. We are an equal opportunities employer and are committed to creating a dynamic work environment that values diversity, equity, and inclusion.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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About iNIZIO

At Inizio, we're a global team driven by a shared purpose: to reimagine health. Formed in 2022 through the coming together of Ashfield and Huntsworth, we unite decades of experience with cutting-edge capabilities to deliver impactful solutions across the commercialization journey - from discovery to post-launch. Our global network of over 10,000 experts operates across 50 countries,... supporting clients with strategic insight, medical excellence, creative engagement, and real-world delivery. We work with the world's leading health and life sciences businesses to solve complex challenges and drive meaningful outcomes for our clients and patients.

What sets Inizio apart is our people - and we believe everyone should have the opportunity to thrive. Here, you're encouraged to reimagine your possibilities: to grow, to be curious and to make real change happen. It's a place where your individuality is valued, your development is supported, and your ambition is celebrated. If you're ready to push boundaries and accelerate your career, Inizio is the best place to be.

 

About the role

Reporting to the EUC (End User Computing) Manager within our IT Operations function, you will be part of a team of highly technical, exceptionally motivated individuals, dedicated to delivering high quality run-level services across the Company's IT platforms and systems as well as supporting and implementing change efforts for new and upgraded elements of these areas.

You will manage a team of EUC Engineers in the UK, while sharing knowledge, practices and techniques with your colleagues in the other geographies to provide a unified support model.

This role is a fully office-based role in our central London office.

 

Here's what you'll be doing


- Coordinate and delegate the responsibilities within your teams and oversee the day-to-day functions of the team within the context of your IT function.

- Manage the knowledge and training requirements of team members so that they can be equipped with new knowledge and skills to remain current and optimally manage the systems and processes they are responsible for.

- Motivate your team and maintain a comfortable and conducive working environment.

- Keep abreast of changes in the standards, technologies or methodologies relevant to your team's roles and responsibilities.

- Carry out administrative functions such as task allocation, prioritisation, tracking and reporting.

- Perform operational risk assessment and risk management on an ongoing basis.

- Give direction and guidance as well as coaching and mentoring team members.

- Review team outputs and assignments for accuracy, quality and compliance with security and other policies.

- Operationalise and execute company plans and policies.

- Triage & prioritise incidents as they arise or as reassigned or escalated tickets from other parts of the IT organisation.

- Escalate to appropriate 3rd party and internal partners to resolve incidents.

- Respond and assign resources to monitoring, reporting and performance investigation requests.

- Manage resource requests for projects and BAU activity led by other groups in IT that requires skills and people under your leadership to deliver.

- Measure and report on team performance against Key Performance Indicators (KPIs), compliance with Service Level Agreements (SLAs) & other performance metrics.

- Lead and assist in the onboarding & training of team members.

- Ensure compliance across the team with all internal policies e.g. security, HR etc.

- Be responsible for driving operational process standardisation through implementation of best practices, systems, and policies within your area.

- Comply with and actively follow IT processes for incident, problem and change management.

- Undertake line management for the team with all associated responsibilities.

- Perform other duties as directed.



 

About you


- Highly Collaborative role in a hybrid, multi-national environment.

- Strong customer service focus with commitment to building professional, responsive and effective relationships to ensure the business objective of the organisation are met and exceeded where possible.

- Ability to lead and guide the efforts of internal and external teams to delivery high quality outcomes.

- Enthusiastic and pro-active approach; fosters collaborative working relationships in all situations.

- Possesses the ability to identify opportunities for process improvement.

- Ensures the delivery of team and personal tasks in a professional and organised way, responsive to priorities.

- Able to work with autonomy.

- Possesses the ability to present issues and recommendations in a clear and concise manner and to engage the right people in the organisation to ensure outcomes are met.

- Able to assimilate large amounts of information quickly and interested in rapid learning.

- Commercially astute and keeps abreast of the changing service delivery models.

- Ability to handle change effectively and deal with ambiguity.

- Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive to see these through to a successful conclusion.

- Strong analytical skills and risk assessment capabilities.



 

Skills and experience required:


- Motivated individual who works well with others and thinks clearly under pressure.

- Ability to shift priorities quickly, while maintaining organization and control.

- Detailed experience in the technical areas covered by your team highly desirable.

- Experience of using ServiceNow or equivalent Service management Tool highly desirable.

- Experience in the full asset lifecycle for the delivery and support of end user device configuration, provisioning, commissioning, and reverse logistics essential.

- Delivery and maintenance of Office IT facilities including video conferencing suites highly desirable.

- Experience of working with InTune, SCCM is required.

- Experience with Jamf is desirable.

- ITSM/SDM and/or ITIL qualifications desirable.

- An understanding of IT Frameworks (ITIL, Agile) desirable.

- Demonstrated experience of team leading or team management highly desirable.

- Experience in working in Cloud and On-Premise hybrid computing environments desirable.

- Experience working in a shared IT services environment is preferred.

- Experience working for a multinational organization and collaborating with colleagues internationally essential.

- Excellent verbal, written and people skills.

- Ability to work and communicate with various levels within the organization, including members of the senior leadership team.



 

Our Pledge

At Inizio, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

 

Artificial Intelligence

Inizio may use AI technologies to support certain aspects of our recruitment process, but all hiring decisions at Inizio are made by our human recruiting team. We are committed to fair, inclusive, and human-led hiring practices.

 

#LI-DT2 #LI-ONSITE
Don't meet every job requirement? That's okay! Our company is dedicated to building an inclusive and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. more

About iNIZIO Medical

Unlocking and advancing scientific innovation at every pivotal moment.

We connect best-in-class scientific knowledge and cutting-edge tech to create compelling content and experiences that inform, inspire and involve medical communities across the healthcare spectrum.

We are three of the world's leading medical communications companies, underpinned by our specialist... medical excellence and transformation agency, MEDiSTRAVA.

We work on breakthroughs that truly change lives – from emerging medicines for diseases where no treatment previously existed, to technologies and diagnostics that will fundamentally reshape healthcare for the future. We have an exciting opportunity and are looking for an experienced Project Manager to join our Creative Team.

 

About the role

As a Project Manager you will oversee integrated creative and digital planning and delivery across complex projects and programs, ensuring alignment, operational effectiveness, and high-quality execution. You will also build strong relationships and act as a trusted partner to account teams and stakeholders, combining consultancy, digital and creative expertise and delivery leadership to shape impactful solutions.

 

Here's what you'll be doing:


- Provide specialist creative/digital expertise across projects and business opportunities, including, but not limited to, video production, app development, gamification, websites, and booth build outs

- Partner with account teams and creative and digital team to shape impactful deliverables in consideration of client needs

- Support project scoping activities, building timelines and budgets based on project briefs

- Work with operations and resource teams to support planning, prioritization, and allocation activities

- Monitor project scope, budgets, timelines, risks, and dependencies, managing challenges and escalation where required

- Coordinate cross-functional teams to ensure aligned, efficient, and high-quality project execution

- Identify opportunities to improve delivery approaches, operational processes, and team effectiveness

- Stay informed on new technologies, digital trends, customer engagement approaches, and industry developments relevant to healthcare communications



 

About you:


- 3+ years' experience leading creative and digital project delivery, experience in pharma is a plus

- Experience with multiple types of creative and digital deliverables

- Experience working in different project management software

- Excellent communication, stakeholder engagement, and relationship management and influencing skills

- Pragmatic commercial mindset; appropriate scoping for client budget, supports financial goals through efficiency, maximising recovery on projects, astute time recording, and management of quality in our deliverables

- Ability to manage multiple complex priorities, stakeholders, and deadlines

- Collaborative, adaptable, and future-focused mindset



 

Benefits:


- Health coverage

- Retirement plan

- PTO



Inizio Medical can offer an attractive rewards package, excellent training and development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

 

Our Pledge

At Inizo Medical, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services.
The base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary – that’s why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.Compensation$90,000—$95,000 USDDon't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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