Job Function:

Compliance With Existing Statutory and IMS Regulations Regarding Finance
Assist in internal and external audits
Participate in New client Take-On
Periodical analysis of client profitability (operating profit in relation to invested capital
Involved in mergers and acquisitions, from due diligence to contractual stage, and disposals from time to time
Manage trading... contacts
Review and advice on management decisions to ensure optimal impact on the financial success of the company
Process supplier payments
Capital allocation decisions to be thoroughly assessed including capex and investment decisions; buy vs lease decisions to be properly assessed
Contribute to the setting of budgets, minimise expenditure and manage costs and assets effectively
Monthly analysis of the financial performance of the business unit compared to budget expectation and prior financial periods
Manage the financial position of the company with the objective of maximising profitability and return on invested capital
Ensure compliance to the Limits of Authority.
Provide guidance to executives in the company to ensure strategic and financial reporting objectives are met
Track projects costs and progress
Oversee drafting of annual financial statements in accordance with International Financial Reporting Standards
Quarterly reporting of internal controls.
Internal management packs and dashboards
To ensure that all agreed EMS objectives as per the department are achieved in as far as is practicable
Periodic balance sheet reviews to ensure accuracy of IMS financial position·
Foreign exchange management by ensuring foreign currency related exposures are addressed in accordance with Imperial guidelines
Drive the timeous and accurate completion of the budgeting and forecasting processes.
Drive and manage the cost savings initiatives within IMS.
Develop, implement, and ensure compliance with the Group's financial processes, policies and disciplines.
Continuous improvement of internal financial and operational processes.
Prepare and / or coordinate monthly flash reports.
Manage and implement new accounting standards within IMS.
Update customer profitability data monthly and report on underperforming contracts.
Ensuring that funding structures at IMS are optimal and aid businesses in motivating funding requirements to the Asset and Liability Committee.
Co-ordinate and assist with the internal and external audit process.
Identifying and managing risk (financial and non-financial) throughout IMS along with Imperial's risk department.
Responsible for ensuring that efficient internal controls are implemented and maintained throughout the company
Provide ad-hoc projects and reports as required.
Manage overall financial functions
To ensure that all Corrective Action/ Preventive Actions proposed on internal and external audits are closed out/ implemented within required timeframe

Qualifications required:

Bachelor of Commerce degree in Finance /Accounting
Certified Public Accountant – CPA(K)
Masters in Business Administration or related field would be an added advantage

Experience required:

10+years' experience in a similar environment, of which 3 - 4 years' as FD or equivalent level.
Previous experience within a similar business would be an advantage.
Commercial acumen at a strategic level
Excellent leadership and interpersonal skills required.

Behavioural competencies:

Knowledge and experience in local finance regulations
Computer skills
Ability to communicate and network effectively
Ability to take control and exercise leadership
Ability to give direction and take responsibility
Have an understanding of the business, commerce and finance
Ability to manage pressure and cope with setbacks
Be able to apply own expertise effectively more

Job Purpose
To ensure business compliance with the relevant regulations as the Responsible Pharmacist is accountable for the operational requirements of the company, Personnel, and Infrastructure, within the framework of Good Pharmacy Practice (GPP), Good Distribution Practice (GDP) and Good Wholesaling Practice (GWP) and takes responsibility in terms of relevant Act.
Job Function:

Qualified... person for Pharmacovigilance- Ensuring adherence to local regulations, providing prompt information to regulatory authority requests, and providing 24 hours availability.
Products quality compliance operations- logical flow of product, segregation of functional areas where applicable (Inbound, Outbound, Reverse logistics, Rejects, Quarantine, High Risk, Narcotics)
Standards of operating procedures- Review QMS Index. Identify business processes (SOP’s, Work Instructions and Forms) that requires review and ensure review is completed within the approved timeframe and in line within country regulations.
Non- conformances- Initiate / ensure that non-Conformances are initiated, reviewed, and evaluated.
Management and control - Establish systems for effective control of regulatory compliance in line with PPB requirements.
Implement systems for effective control of regulatory compliance.
Audits and CAPAs - Plan and conduct internal audits in conjunction with QA (MS), according to required Standards (PPB / GWP / ISO 9001:2008) and client requirements.
Critical system implementation and changes
Product registration- Ensure that client products are registered and retained as per the PPB regulations and other Regulatory bodies within the region.
Responsibility in terms of the relevant Act
Facilities – logical flow of product, segregation of functional areas where applicable (Inbound, Outbound, Reverse logistics, Rejects, Quarantine, High Risk, Narcotics)
Verification and approval of Customer accounts and vendors (Legal status)
Material Master: Review and approval.
Environmental control and monitoring – daily, weekly, and monthly of ambient and cold chain storage
Inbound Process – Identify Product Quality Complaints and trending of damaged products received. TMD retrieval, downloads, and review
QA Sampling and Quarantine release
General Storage – ensure one product per bin, status labeling where applicable and FEFO application.
Replenishment - FEFO
Release of orders, picking, checking, and packing.
Cycle counts / annual counts – Review of cycle count reports. Report on stock variances that are exceptional and report to Client/PPB if required.
Dispatch of orders – only to registered entities. Compliance of vehicles for transport of pharmaceutical.
Returns process – Quality Assessments on returned goods in accordance with approved criteria, quarterly trending of reasons for returns.
Rejected product management – ensure identification and segregation (logically and physically)
Destruction – in line with local legislation
Recall strategy – ensure recall strategy is in place and complies with PPB and Client requirements.
Report to IMS Senior Management, Clients, and PPB on problems such as Product quality complaints or non-conforming products, stolen goods / hijacks, and counterfeit stock.
Reply on Audit reports from IMS QA/Clients/PPB
Communicate with Clients on various matters that pertain to their business - assist with query investigation.
Initiate / ensure that non-Conformances are initiated, reviewed, and evaluated.
Review Operational performance of staff for continual improvement.
Plan and conduct internal audits in conjunction with QA (MS), according to required Standards (PPB / GWP / ISO 9001:2008) and client requirements.
Participate in external audits.
Compile/review and submit respective reports, with suggested corrective actions, and ensure that corrective actions are implemented within required timelines.
Complete training on SOPs within required timeframe
Determine training needs of business to ensure quality improvement.
Check and monitor compliance of training matrix, training records and the filing thereof.
Review regulatory compliance of various pharmaceutical duties that are carried out by registered staff members.
Ensure staff are trained and aware of GDP requirements.
Review Change Control requests and ensure that Regulatory Compliance is observed.
Ensure Technical/Quality agreements are in place with all Vendors, holders of certificates of registration and 3rd Party Service providers where services rendered directly affects product quality.
Ensure business operations are conducted under direct personal supervision of a pharmacist.
Ensure that staff providing services forming part of the scope of practice of pharmacist is appropriately registered with the PPB.
To ensure that all agreed EMS objectives as per the department are achieved in as far as is practicable.
To ensure that all Corrective Action/ Preventive Actions proposed on internal and external audits are closed out/ implemented within required timeframe.

Qualifications required:

BSc. Pharmacy
Registration with the Pharmacy and Poisons Board in Kenya

Experience required:

Up to 8 years of experience in a similar environment, with at least 5 years operational leadership or specialist experience.

Behavioural competencies:

Knowledge of GWP / GDP
Planning, organization skills
Self-development, Motivation
Decision making, problem solving, creativity.
Analytical preference with attention to detail
Good reading and writing skills in English language.
Good communication skills
Ability to interact at a high level with clients.
Ability to work in a team environment.
Computer literacy
Ability to Up to 8 years of experience in a similar environment, with at least 5 years operational leadership or specialist experience.
Work with minimal supervision. more

Key performance areas:

Accountable for the legal local regulations on regulatory and quality, good distribution, and quality management systems.
Ensure compliance with company/legislative procedures and policies relating to Good Distribution Practices (GDP).
Control of narcotics and psychotropics section and all its facets in compliance with regulations by the local regulatory board... (PPB).
Ensure all goods supplied are to registered pharmacies, hospitals, and institutions with the current year registration certificate.
Maintain and update records of all PPB licenses.
Facilitate training, development, and motivation of all staff.
Maintain highest level of customer service by providing quality service and customer support.
Ensure all Health & Safety requirements are met, necessary records are kept/maintained, and all staff are aware of their personal responsibilities for Health & Safety
Ensure that the range and level of stock is maintained to a level that meets the needs of the business.
Keep a track of the expiry dates of stock and maintain records of all stocks recalled, quarantined, or sent to head office.
Monitor and maintain records of the temperature of the cold chain items and the temperature of the stores.
Responsible for maintaining records and follow-ups of the contracted service providers
Any other duties as may be assigned from time to time.

Nature of position

Permanent

Qualifications required:

Bachelor's degree in Pharmacy
Pharmaceutical Practicing License
Certificate/diploma in Business Management/supply chain management

Experience required:

3-5 years’ experience in a similar role more

About the company
Surgipharm was established in 1985 and has been an Imperial majority-owned Company since 2017. It is one of the leading suppliers of healthcare products in Kenya with offices strategically located in Nairobi and Mombasa. The business partners with most major pharmaceutical and medical device manufacturers operating in Kenya. Surgipharm serves all the major customer groups in... Kenya including the Ministry of Health, parastatals, Non-Government Organisations, Hospitals, Clinics, Pharmacies and Wholesalers.
Surgipharm is now seeking an experienced Quality and Compliance Professional to lead the company’s Quality and Compliance agenda, building on the strong heritage of Quality, Ethics, Compliance and Trust established in the business.
Job Function

Lead the quality and compliance function, and its implementation across the organization.
Ensure proper internal controls are in place to mitigate against quality & compliance risks by independently assessing the control environment.
Work in collaboration with the Managing Director and management team to promote a value-based compliance culture through communication and training initiatives.
As the Risk Champion, support the business to proactively identify and manage risks in all aspects of the business unit’s strategy and operations,
Advise the management team in the business on risks associated with emerging business strategies and pragmatic options for risk mitigation.

Key performance areas:
Quality Assurance

Accountable and responsible for the company’s Quality Management System
Oversee self-inspections of Surgipharm Limited facilities – Nivina Towers, Kings Business Park and Surgipharm Limited Mombasa Branch.
Ensure third-party qualification and oversight.
Develop and review Quality documents including SOPs, GDP deviations, validation reports etc.
Observe and comply with the Company Standard Operating Procedures (SOPs).
Observe and comply with WHO, Local and relevant regulatory standards set on Good Distribution Practices and Good Storage Practices (GDP & GSP).
Observe and comply with Health and Safety Requirements of Kenya and compliance with International Standards.
Act as a backup in the absence of the QA Officer for receipt & release of pharmaceutical products as per advice from Principal Companies
Create and deliver quality related internal trainings related to GDP.
Ensure final disposition for returned, recalled, and rejected products and responsibility to accept returns into saleable stock in lieu of warehouse manager.
Ensure third-party qualification and oversight.
Coordinate product recalls and handle technical complaints with the help of the warehouse manager, branch manager Mombasa and regulatory affairs manager.
Report metrics and trends of product complaint program and other quality systems as assigned.
Participate in compliance processes, procedures, audits and CAPAs.

Compliance

Ensure annual ABAC certification and conflict of interest declaration is undertaken by staff.
Drive accountability throughout the organisation toward greater business transparency.
Ensure and effective Compliance and whistle-blowing culture & programme.
Partner with Management team to proactively assess and manage risks in a way that enables the organization to deliver sustainable business growth.
Accountable for ensuring proper internal controls are in place by independently assessing the compliance framework.
Report all major or critical audit findings/non-compliance (from internal, national authority, customers and principal audits) to the head of the business and Imperial central team as soon as its identified.
Coordinate and interact with all other staff involved in risk identification and management at the operation and interface with the relevant functional risk owners to obtain risk information and/ or assistance.
Ensure principal specific requirements (contracts, code of practice, quality agreements) are complied with, in including these in written controls
Custodian of the business risk register.
Ensure effective Risk Management Committee meetings are undertaken per agreed frequency and agenda

Nature of position

Permanent

Qualifications required:

Bachelor’s Degree or equivalent.
Diploma holders with more than 5 years relevant work experience will be considered.

Experience required:

4 - 6 years of relevant work experience in the pharmaceutical industry
Audit/ risk management experience.
Quality Management Systems/Internal Audit Auditor certification will be an added advantage.
Pharmaceutical license is preferred. more