Responsibilities
Institutional relationships

Develops and promotes relations with the Country Coordinators of the various institutions and donors present in the geographical area of responsibility and with international NGOs, in coordination with the CEO;

Strategy and Planning

Coordinates and drafts the Strategic Planning and Programming Document for the area of... reference;

Administrative and financial management

Responsible, in liaison with other Coopi staff, for both forecast and actual budget analyses and financial and economic trends in the countries under his/her responsibility;
Makes sure that projects comply with Coopi procedures and the rules specified by the Funders, together with the organizational units under his/her responsibility and the Country Coordinators;

Institutional communication and Fundraising

In coordination with the offices of competence of headquarters, coordinates the visibility and communication activities of the organization in the geographical area of its competence;
Any other tasks necessary for the successful and timely implementation of the project, in coordination with the CEO.

Requirements
Essentials

University degree, or other relevant academic backgrounds with a particular focus on International Relations, Cooperation and Development, Humanitarian Management and Emergency;
At least 10 years of working experience, as Head of Mission / Coordinator and Programs manager;
Previous experience in HR Management;
Excellent knowledge and use of the English and Italian languages, both written and spoken;
Previous experiences in project writing and management;
Good report writing skills;
Good administrative skills.

Soft skills

Proactive attitude in terms of planning and coordination with different bodies, Institutions and local authorities;
Excellent leadership skills, aimed at managing and motivating a multicultural team;
Positive ability to bear stressful and complicated situations;
Diplomatic and confidentiality skills;
Target oriented and problem solving aptitude;
Stress management.

Assets

Previous experience in COOPI overseas;
Previous experience in Eastern Africa Countries. more

Main responsibilities
BUDGET


Cooperates with country administrators to draft the new budget of a new project in conformity to the plan and to the sustainability of the Regional Coordination;


PROJECT MANAGEMENT

In the beginning of the project, receives the procurement plan from the Project Manager through Country Administrator, verifies the congruency of this plan to the budget... and necessary procedures, then uploads it into the internal data base;
Once requested to the Headquarter, receives the Italian Costs of the area of his/her competences and will send it to the Country Administrator;
Carries out the monitoring of procurement’s development, receiving from country missions the new procurement processes; reviews the procurement packages to ensure that they are in line with COOPI procedures ad donors requirements, endorsing the Procurement Orders approval;
Makes sure of a continuous congruity between the project and country’s accountability, verifying the coherency between accountability and internal documents;
Verifies and monitors grants to receive;

RECRUITMENT AND TRAINING

Participates to the recruitment process of new admin candidates: interviews, tests and final evaluation;
Evaluates the Country and Project Administrator at the end of the contract;

BALANCE

Verifies the correct and complete of data compilation of each country regarding the balance and data transmission to the Headquarter;

REPORT (INTERIM OR FINAL REPORT)

Pans and monitors the time taken to produce reports to represent in Italy and abroad, specifically in his/her area of competence;
Verifies and approves the interim and final financial reports that are made on site. Finalizes and approves the final reports that should be transmitted by Milan. Completes the project reconciliation;
Supports the audit activities in the Headquarter for his/her countries of reference;
Verifies and analyses reconciliation;

OVERSIGHT, COORDINATION AND MONITORING

Provides support in the preparation of the annual country budget;
Prepares the Regional budget and its periodical monitoring;
Supports the work’s organisation of the Country Administrators by providing work instructions (priorities, forms);
Ensures the sustainability of the Regional coordination and the discharge Headquarter’s services;
Prepares and verifies the account and the administrative data requested by the Headquarter;
Verifies that periodical monitoring are activate in the financial aspects of each country of his/her competence;
Updates data for the elaboration of budget sheets;

Requirements
Essentials

University degree in social sciences, business or technical sciences;
A minimum of five years of relevant working experience is required;
At least three years of demonstrated successful experience in international relief and development in African countries in a similar position is required;
Knowledge of the main international donors (ex. EU, ECHO, UN Agencies);
Experience in logistics, procurement and security matters is a strong advantage;
Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
Proven capacity to work in a team is essential. Experience in managing staff is an advantage;
Experience in liaising with governmental/local authorities, IOs and NGOs.;
Demonstrated ability to work in stressful environments and under pressure;
Experience in working in conflict-prone environments a plus;
Fluency in English language;
Computer literate;

Desired

Previous experience in COOPI overseas will be an asset;
Knoweledge of Italian Donors (AICS) will be an asset;
Knowledge of the Italian Language will be an asset; more