Document SpecialistCooley is seeking a Document Specialist to join the Document Processing team.

Position summary: The Document Processing Specialist is responsible for providing document production and processing support. The Document Processing Specialist will work together with other document processing specialist and/or proofreader team members across both domestic/international locations... and schedules in an effort to provide the highest level of customer service and quality in an effort to provide the highest level of customer service and quality.  Responsibilities include, but are not limited to the following:

Schedule for Work Week :   
- Wednesday-Friday 3:30 PM-2:00 AM (PT)
Saturday 11:30 AM-10:00 PM (PT)



Position responsibilities: 
- Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
- Reformat existing documents into Cooley templates and standard or custom formats
- Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
- Transcribe analog or digital dictation files
- Proofread all edits made or word-for-word for new input, or conversion projects for accuracy
- Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
- Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
- Create fill-in forms in Acrobat
- Create charts, graphs, tables and spreadsheets as requested
- Use email, including email with multiple attachments
- Transfer documents to/from secure file transfer platforms
- Conduct Internet, intranet, network and archive searches, as requested
- Download/Save/Print to PDF from various Data Sites
- Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
- Perform redlines using Litera Compare and native Word
- Log work and cost recovery information
- All other duties as assigned or required


Skills & experience: 
Required:
- After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
- Available to work overtime and flexible schedule, as required
- Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority
- Fast and accurate typing
- General understanding of personal computers
- Previous experience supporting multi-locations and time zones
- Previous legal document processing experience:
- 1. Document Specialist I: Minimum 1+ year prior document processing experience
- 2. Document Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertise

Preferred:
- Bachelor’s degree


Competencies: 
- Ability to professionally handle conflicting demands under extreme time constraints from practitioners and business professionals
- Ability to work independently and under pressure in a sedentary manner for long periods of time
- Excellent command of English language
- Ability to interact with team members at all levels in a professional and respectful manner at all times
- Ability to work through complex legal document markups and instructions in a timely and accurate manner
- Ability to prioritize various requests and deadlines simultaneously
- Proven ability to perform complex work in a timely manner and meet strict deadlines
- Exceptional attention to detail
- Familiarity with legal terminology and a variety of document formats used in legal work
- Reliable and punctual


Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $58.00 ($68,640.00 - $120,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. 

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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Marketing Senior Specialist (Europe)Cooley is seeking a Marketing Senior Specialist (Europe) to join the Marketing & Client Development team.

Position summary: This role is part of the Business Unit Marketing Team, which acts as the strategic consultant to, and primary bridge between, practice group leadership and the broader Marketing & Client Development organisation. This team translates... commercial objectives and competitive insight into marketing and client development plans. The Senior Specialist will ensure the successful implementation of business development and marketing activities of the London Office for the Life Sciences industry, including with the execution of marketing plans, client events and seminars, internal and external communications, production of collateral and pitches and CRM activity. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:
- Pitch & Proposal Production: Execute the physical build and high-fidelity formatting of pitches, proposals, and responses to ensure a premium client-facing experience.

- CRM & Pipeline Data Stewardship: Serve as the "Power User" for the CRM (Salesforce), ensuring the practice’s sales pipeline and activities are meticulously tracked for reporting.

- Credential & Experience Management: Manage the ongoing collection and organisation of practice matter experience and deal sheets within the firm’s central databases.

- Market Research Execution: Utilise firm technologies (e.g., Pitchbook, CapitalIQ) to execute dossiers and research reports in support of pitch meetings and partner requests.

- Sponsorship Fulfillment Coordination: Manage the tactical delivery of sponsorship requirements, including logo submissions, ad placements, and ticket allocations.

- Enabler Coordination for Content: Liaise with Strategy & Enablement to stage practice-specific content on digital channels and ensure SEO metadata is implemented.

- BU Event Support: Facilitate logistical support for practice-led events, including managing RSVP data and on-site material requirements.

- Performance Data Stewardship: Ensure all BU activity is correctly tagged in the CRM to allow the Insights team to provide accurate optimisation guidance.

- All other duties as assigned or required.



Skills and experience:
Required:
- After orientation at Cooley (UK) LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.

- Ability to work extended and/or weekend hours, as required.

- Ability to travel, as required.

- 4+ years directly applicable experience (e.g., marketing or business development).

- Prior professional services industry experience and/or B2B marketing experience.

- Demonstrated ability to exhibit analytical and critical thinking in day-to-day tasks along with the proven ability to operate at an elevated level in terms of scope of responsibility, judgement and autonomy.

- Ability to work independently, demonstrate escalating ownership and mastery of assigned area, exhibit strength in the areas below, become a resource and mentor to others and more as they progress in different roles within the department.


Preferred:
- Demonstrated industry experience in life sciences.

- Bachelor’s degree or equivalent.

- Prior legal industry or professional services experience.



Competencies:
- Entrepreneurial by nature.

- Excellent attention to detail.

- Approaches tasks through a lens of quality and consistency.

- Approaches tasks through a digital first lens.

- Strong verbal and written communication skills.

- Ability to organise, prioritise and coordinate multiple activities.

- Takes a consultative approach to set goals, drive projects, and achieve outcomes.

- Strong judgement.

- Team-player with collaborative spirit.

- Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data.

- High level of professionalism at all times.



Direct reports: No direct reports.

Cooley (UK) LLP offers an excellent benefits package and competitive compensation.

Equal Employment Opportunity statement: We strive to create an inclusive and rewarding environment that allows our people to thrive both professionally and personally. At Cooley, we lead by example. For us, workplace diversity means offering all employees the tools, training and mentoring they need to succeed. It means embracing the importance of diversity on our team. It also means looking beyond our four walls, fostering community involvement and participation in local and national diversity initiatives. The Firm does not discriminate in employment opportunities or practices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation.  This policy governs all aspects of employment, including but not limited to, recruitment, selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. The firm is thus committed to providing a work environment that is free of prohibited discrimination, which includes harassment that is based on any legally protected status.

General sign-off: Specific duties for this position will be assigned; the requirements may vary from time to time, depending on the needs of the firm. 
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