The objective of this post is to ensure efficient daily operations, smooth coordination among departments, and effective site office administrative support.

Ensure the smooth functioning of office operations, including handling administrative tasks such as filing, record-keeping, and document management.
Manage office supplies, ensuring timely replenishment without overstocking.
Ensure all... office equipment is operational and serviced regularly.
Prioritize and complete administrative tasks on time, such as processing paperwork, managing communications, and handling inquiries.
Assist in organizing meetings, events, and appointments efficiently, coordinating resources as needed.
Ensure adherence to office policies, procedures, and timelines.
Facilitate clear and timely communication between departments, staff, and external partners.
Handle incoming and outgoing correspondence (email, phone, mail) promptly and accurately.
Ensure smooth coordination of office activities and scheduling.
Provide excellent customer service to internal and external clients, ensuring inquiries are addressed quickly and professionally.
Serve as the point of contact for visitors and ensure their needs are met in a courteous manner.
Resolve administrative issues and escalate problems when necessary to avoid disruptions.
Maintain accurate and up-to-date records, both digital and physical, to ensure easy retrieval and secure storage of important documents.
Regularly review and update filing systems for efficiency and accuracy.
Provide administrative support to other team members, including preparation of travel authorizations and claims, preparing reports, and managing schedules as needed.
Cross departmental assistance in managing administrative tasks from time to time.
Identify areas for improving office processes and procedures to increase efficiency and reduce operational costs.
Implement new tools or techniques to streamline administrative tasks introduced by the management.
Actively seek feedback from staff and through management adjust office operations when needed.
Provide administrative support for employee relations initiatives and assist in resolving minor HR issues through assisting in organizing employee engagement activities, helping to facilitate conflict resolution, and supporting HR Coordinator in handling employee complaints or concerns. more

Reporting to the Program Manager, the Program Officer (PO) will support the Program Manager in executing AIRD’s strategic program objectives, program management, monitoring and evaluation, proposal development, fundraising, communication and reporting. This position requires collaboration with AIRD country offices, HQ departments, and donor agencies to enhance program quality, ensure compliance,... and promote organizational learning. The Program Officer will play a critical role in contributing to program management, data management, proposal development, and facilitating knowledge sharing across the organization.

Assist the Program Manager in coordinating and overseeing the implementation of AIRD’s projects across country offices, ensuring that country programs align with organizational objectives, timelines, and budgetary resources.
Track program milestones and deliverables, regularly reviewing progress with country teams to identify potential delays or challenges and propose adjustments to keep programs on track.
Identify and assess risks related to program implementation, working with the Program Manager to develop mitigation strategies and address any emerging issues that may impact program success.
Collect, consolidate, and analyze program data to support the preparation of accurate and insightful reports on project outcomes, impacts, and lessons learned for submission to donors, AIRD HQ, and other stakeholders. more

Reporting to the Program Manager, the Program Officer (PO) will support the Program Manager in executing AIRD’s strategic program objectives, program management, monitoring and evaluation, proposal development, fundraising, communication and reporting. This position requires collaboration with AIRD country offices, HQ departments, and donor agencies to enhance program quality, ensure compliance,... and promote organizational learning. The Program Officer will play a critical role in contributing to program management, data management, proposal development, and facilitating knowledge sharing across the organization.

Assist the Program Manager in coordinating and overseeing the implementation of AIRD’s projects across country offices, ensuring that country programs align with organizational objectives, timelines, and budgetary resources.
Track program milestones and deliverables, regularly reviewing progress with country teams to identify potential delays or challenges and propose adjustments to keep programs on track.
Identify and assess risks related to program implementation, working with the Program Manager to develop mitigation strategies and address any emerging issues that may impact program success.
Collect, consolidate, and analyze program data to support the preparation of accurate and insightful reports on project outcomes, impacts, and lessons learned for submission to donors, AIRD HQ, and other stakeholders. more

Reporting to the Program Manager, the Program Officer (PO) will support the Program Manager in executing AIRD’s strategic program objectives, program management, monitoring and evaluation, proposal development, fundraising, communication and reporting. This position requires collaboration with AIRD country offices, HQ departments, and donor agencies to enhance program quality, ensure compliance,... and promote organizational learning. The Program Officer will play a critical role in contributing to program management, data management, proposal development, and facilitating knowledge sharing across the organization.

Assist the Program Manager in coordinating and overseeing the implementation of AIRD’s projects across country offices, ensuring that country programs align with organizational objectives, timelines, and budgetary resources.
Track program milestones and deliverables, regularly reviewing progress with country teams to identify potential delays or challenges and propose adjustments to keep programs on track.
Identify and assess risks related to program implementation, working with the Program Manager to develop mitigation strategies and address any emerging issues that may impact program success.
Collect, consolidate, and analyze program data to support the preparation of accurate and insightful reports on project outcomes, impacts, and lessons learned for submission to donors, AIRD HQ, and other stakeholders. more